FY26 3RD QTR MILK FOR FCC BUTNER

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons for the acquisition of Milk Products for the Federal Correctional Complex Butner, located in Butner, North Carolina. It contains all necessary information for submitting a quote.

• Acquisition of Milk Products.

• Delivery days are Tuesday and Thursday of each week.

• Period of Performance: Delivery beginning April 2, 2026, through June 30, 2026.

• Anticipated Date of Award: March 13, 2026.

• Offers are due no later than March 6, 2026, 8:00 a.m. Eastern Standard Time (EST).

• Email offers will be accepted by Andrew Merrill, Contract Specialist, at Amerrill@bop.gov.

• Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f).

• Quoters must include their Unique Entity Identification (UEID) number.

• The Contracting Officer will verify CCR, EPLS, and ORCA registrations prior to award using the UEID.

• All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4 Contract terms and Conditions- Commercial Items.

• Contractors doing business with the Federal government after September 30, 2004, must be registered in the CCR database at https://sam.gov.

• Prospective contractors must also complete electronic annual representations and certifications at https://sam.gov.

• Failure to complete registration procedures may result in elimination from consideration for award.

• Prospective quoters are cautioned against discussing quote preparation or technical questions with Government technical personnel. All communications prior to award should be directed to the Contract Specialist in writing via email.

Solicitation / RFP / RFQ

This document is a solicitation for the procurement of Skim Milk, 1/2 Pint, packaged in clear plastic pouches. The government is procuring approximately 600,000 units for delivery to the Federal Bureau of Prisons, FCC Butner.

• Product: Skim Milk, 1/2 Pint, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor.

• Packaging: Clear plastic pouches.

• Quantity: 600,000 units.

• PSC Code: 8910.

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery from April 1, 2026, to June 30, 2026.

• Delivery Schedule: Tuesdays and Thursdays, weekly. Deliveries outside these times will not be accepted.

• Offer Due Date: March 6, 2026, 08:00 ET.

• Evaluation Method: Price and Past Performance.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the Standard Form 1449. Key solicitation provisions and clauses are incorporated by reference and may require specific actions or representations from the offeror.

• The acquisition is set aside for Small Business.

• NAICS Code: 311511 (Fluid Milk Manufacturing).

• Size Standard: 1150 Employees.

• This solicitation includes numerous FAR clauses and deviations, including those related to contract terms, conditions, payment, privacy, and Buy American provisions. Offerors should carefully review all incorporated clauses and provisions.

• Attachments referenced include 'FY26 Q3 Milk Specs.pdf' and 'Scan_1431.pdf'.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and specific requirements for awarded items, likely related to food service for the Federal Bureau of Prisons (FCC) Butner. It details delivery windows, contact information for the warehouse, and critical performance expectations for contractors.

• Delivery Period: April 2, 2026, through June 30, 2026.
• Delivery Days: Tuesdays and Thursdays, unless otherwise arranged.
• Delivery Time: 7:00 am - 2:00 pm.
• Warehouse Contact: (919) 575-5000 ext. 1441 or ext. 1058.
• Delivery Requirements:
  • All deliveries must be palletized unless prior arrangements are made.
  • Non-frozen, perishable foods must be between 34°F and 40°F.
  • Frozen foods must be at 0°F or below.
  • Products showing signs of thawing will be refused.
  • Certified Religious Diet Items must be marked.
  • Strict compliance with BOP National Menu Specifications is required (contractors must obtain a copy).
  • Items will be closely inspected.
  • Deliveries may be subject to a three-day examination and testing period.
  • Items failing inspection will be refused and must be picked up by the vendor within two weeks of notification.

This document is crucial for potential bidders to understand the logistical and quality control expectations for delivering awarded items. Failure to meet these delivery schedules and requirements can negatively impact past performance evaluations and future award opportunities. Bidders must be prepared to comply with specific temperature controls, packaging, labeling, and adherence to the BOP National Menu Specifications.