FY26 3RD QTR NON-SUBSISTENCE FOR FCC BUTNER

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons for the acquisition of Non-Subsistence Products for the Federal Correctional Complex Butner, located in Butner, North Carolina. It contains all necessary information for submitting a quote.

• The solicitation includes the clause at FAR 52.212-4 Contract terms and Conditions- Commercial Items.

• All contractors must be registered in the CCR database at https://sam.gov and complete electronic annual representations and certifications at https://sam.gov. Failure to do so may result in elimination from consideration for award.

• Quoters must include their Unique Entity Identification (UEID) number in accordance with FAR 52.212-1(j).

• The anticipated date of award is March 13, 2026.

• Delivery is expected to begin April 20, 2026, and conclude by May 1, 2026.

• Offers are due no later than March 6, 2026, 8:00 a.m. Eastern Standard Time (EST).

• Email offers will be accepted by Andrew Merrill, Contract Specialist, at Amerrill@bop.gov.

• Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f).

• Not specified in this document.

• Prospective quoters are cautioned against discussing quote preparation or technical questions with Government technical personnel. Such contact may result in non-consideration of the quote.

• All communications prior to award must be directed in writing to the Contract Specialist, Andrew Merrill, at Amerrill@bop.gov.

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quote - RFQ) for non-subsistence food items for the Federal Bureau of Prisons, FCC Butner. The solicitation is set aside 100% for Women-Owned Small Businesses (WOSB).

The solicitation details a comprehensive list of food items required, including various types of cheese, margarine, beans, canned vegetables, spices, baking ingredients, beverages, and prepared foods. Specific requirements include adherence to USDA and FDA standards, packaging specifications, and delivery dates.

• Contract Type: Firm Fixed Price

• Period of Performance: Delivery is scheduled between April 20, 2026, and May 1, 2026.

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: March 6, 2026, at 08:00 ET.

• Evaluation Method: Price and Past Performance.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 24. The solicitation incorporates FAR clauses by reference, and addenda are attached.

• Set-Aside: 100% for Women-Owned Small Business (WOSB).

• The document includes a detailed "Schedule of Supplies/Services" listing numerous food items with specific quantities, units, and delivery addresses to FCC Butner.

• Delivery outside the specified dates will not be accepted. Deliveries are accepted Monday - Friday, 7:00 AM to 2:00 PM.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and specific requirements for awarded items.

• Delivery Period: April 20, 2026 – May 1, 2026. No deliveries accepted after May 1, 2026.
• Delivery Hours: Monday-Friday, 7:00 AM - 2:00 PM.
• Contact: Food Service warehouse at (919) 575-5000 ext. 1441 or ext. 1058.
• Palletization: Deliveries must be palletized unless prior arrangements are made.
• Temperature Requirements:
  • Non-frozen, perishable foods: 34°F to 40°F.
  • Frozen foods: 0°F or below.
• Product Condition: Any product showing signs of prior thawing will be refused.
• Religious Diet Items: Must be marked accordingly or will be refused.
• Specifications: All items must comply with BOP National Menu Specifications. Contractors are responsible for obtaining and understanding these specifications.
• Inspection: All items will be closely inspected and may require thawing/cooking for compliance checks.
• Conditional Receipt: Delivery receipt may be conditional for up to three days for examination and testing.
• Non-compliance: Items failing to meet specifications will be refused. Conditionally received items found unacceptable must be picked up by the vendor within two weeks of notification, or they will be disposed of.

Failure to meet delivery schedules or conform to these specifications can negatively impact past performance evaluations and may affect future award decisions. Vendors must ensure they can meet all stated delivery and product requirements before quoting.