FY26 3RD QUARTER SUBSISTENCE BID

Solicitation / RFP / RFQ

This document is a solicitation from the Federal Bureau of Prisons (BOP) for the Federal Correctional Complex (FCC), Victorville, California, to procure food subsistence and other food-related items for Fiscal Year 2026, 3rd Quarter. It provides general information for submitting quotations.

• Vendors must bid on the exact items listed in the solicitation, meeting all specified quantities and packaging types.

• Any deviation from specifications may result in exclusion from award.

• All deliveries must be palletized.

• Non-frozen, perishable foods must be delivered between 34-40 degrees F.

• Frozen foods must be delivered at 0 degrees F or below; any sign of thawing will result in refusal.

• Certified Religious Diet items must be marked accordingly.

• Items must comply with BOP National Menu Specifications, which contractors must obtain prior to quoting.

• Deliveries are expected on or before April 15th, 2026, Monday-Friday, 6:00 AM to 2:00 PM. No deliveries on Federal Holidays or Weekends.

• The solicitation includes FAR 52.212-5 (JAN 2025) for Commercial Items.

• Payment will be made via Electronic Funds Transfer (EFT) through a Purchase Order.

• Quotations must be submitted electronically.

• Responses should be sent to fdejesus@bop.gov.

• Do not mail responses.

• Quotations must include the vendor's UEI number.

• Evaluation will be based on Past Performance, Ability to Deliver as per Specification and Time/Delivery Requirements, and Cost/Price, with Past Performance and Delivery Ability being significantly more important than cost/price.

• Past performance will be assessed using data from FedBid.com, unisonglobal.com, and performance surveys.

• Contractors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Vendors must complete their representations and certifications via ORCA at https://www.orca.bpn.gov.

• Vendors attempting to make "pen changes" or offer substitutions will not be considered for award.

• Items may require thawing and cooking for inspection, and receipt may be conditional for up to three days.

• Unacceptable items must be picked up by the vendor within two weeks of notification; otherwise, they will be disposed of.

• Contact Food Service Warehouse at 760-530-5700 ext. 1024/1028 for delivery questions.

Form / Attachment / Pricing Sheet

This document provides the delivery schedule for milk products for the 3rd Quarter of Fiscal Year 2026.

• Delivery Dates: Scheduled for Mondays, starting April 7, 2026, and continuing weekly through June 30, 2026.
• Products: Primarily lists quantities for 'Skim Milk'.
• Quantities: Specifies 48,000 units of Skim Milk for each scheduled delivery date.
• Other Products: 'Cottage Cheese' and 'Choc. Milk' are listed but have no quantities specified for the scheduled dates.

Vendors interested in supplying milk products for FY26 Q3 should use this schedule to understand the delivery frequency and quantities required for Skim Milk. It highlights the need for consistent weekly deliveries of a specific volume of Skim Milk throughout the quarter.

Form / Attachment / Pricing Sheet

This document, "52.212-5 CONTRACT TERMS & CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES," is a standard clause that outlines various Federal Acquisition Regulation (FAR) clauses that must be incorporated into contracts for commercial products and services. It serves to ensure compliance with federal statutes and executive orders.

The document lists numerous FAR clauses, categorized into two main sections:

• Paragraph (a): Clauses that the Contractor shall comply with, which are incorporated by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services. This includes clauses related to confidentiality agreements, prohibitions on certain hardware/software, telecommunications and video surveillance services, inverted domestic corporations, accelerated payments to small businesses, protests after award, and applicable law for breach of contract claims.
• Paragraph (b): Clauses that the Contracting Officer may indicate as being incorporated by reference. This section includes clauses on restrictions on subcontractor sales, contractor code of business ethics, whistleblower protections, reporting executive compensation, service contract reporting, prohibitions on specific applications (e.g., ByteDance), supply chain security, protecting government interests with subcontractors, updates on responsibility matters, HUBZone concerns, price evaluation preferences, small business set-asides, utilization of small businesses, small business subcontracting plans, limitations on subcontracting, liquidated damages, set-asides for specific small business categories (SDVOSB, EDWOSB, WOSB), nonmanufacturer rule, convict labor, child labor, prohibition of segregated facilities, equal opportunity, employment reports on veterans, notification of employee rights, combating trafficking in persons, employment eligibility verification, estimate of recovered material content, ozone-depleting substances, maintenance of refrigeration equipment, aerosols, foams, sustainable products, privacy training, buy American provisions, trade agreements, restrictions on foreign purchases, private security functions, disaster or emergency area set-asides, restrictions on subcontracting outside disaster areas, and encouraging policies to ban text messaging while driving.

Additional paragraphs (c), (d), and (e) address compliance with FAR clauses for commercial services, Comptroller General examination of records, and flow-down requirements for subcontracts, respectively.

Bidders must carefully review this document to understand the mandatory contract clauses and their implications for performance, compliance, and subcontracting. These clauses define critical legal and regulatory requirements that will govern the contract and may impact pricing, operational procedures, and reporting obligations. Understanding these terms is essential for developing a compliant and competitive proposal.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of various food and beverage items for the Federal Bureau of Prisons (BOP), FCC Victorville. The solicitation outlines specific items, quantities, and delivery periods.

The solicitation details a comprehensive list of food and beverage items, including but not limited to:

• Kosher and Halal certified meats, dairy, and produce.

• Various canned goods, spices, sauces, and condiments.

• Packaged goods such as coffee, tea, cereal, and snacks.

• Frozen items like vegetables, french toast, and pizza.

• Specific requirements for packaging, labeling (e.g., kosher certification), and adherence to USDA/FDA standards.

• Delivery is FOB Destination to Federal Bureau of Prisons, FCC Victorville.

• Contract Type: Firm Fixed Price.

• Period of Performance: Primarily 03/04/2026 - 04/15/2026 for most items, with some variations.

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: 03/13/2026 at 09:00 PT.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the SF 1449 form.

• Evaluation Criteria: Not detailed in the provided pages, but standard evaluation factors for RFQs would apply.

• The acquisition is set aside for Women-Owned Small Business (WOSB) at 100.00%.

• The solicitation includes numerous FAR clauses and provisions, including those related to privacy, cybersecurity, small business, and labor standards.

• Photos are required with the bid for certain items.

• Samples may be requested for certain items.