FY26 4TH QTR CERTIFIED HALAL FOR FCC BUTNER

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons for the acquisition of Certified Halal Food Products for the Federal Correctional Complex Butner, located in Butner, North Carolina. It contains all necessary information for submitting a quote.

• Acquisition of Certified Halal Food Products.

• The anticipated date of award is June 17, 2026.

• Delivery is expected to begin July 20, 2026, and conclude by July 31, 2026.

• Offers are due no later than June 5, 2026, at 8:00 a.m. Eastern Standard Time (EST).

• Email offers will be accepted by Andrew Merrill, Contract Specialist, at Amerrill@bop.gov.

• Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f).

• The solicitation includes FAR 52.212-4 Contract terms and Conditions- Commercial Items.

• Quoters must include their Unique Entity Identification (UEID) number.

• The Contracting Officer will verify CCR, EPLS, and ORCA registrations prior to award using the UEID.

• All contractors doing business with the Federal government after September 30, 2004, must be registered in the CCR database at https://sam.gov.

• Prospective contractors must also complete electronic annual representations and certifications at https://sam.gov.

• Failure to complete these registration procedures may result in elimination from consideration for award.

• Prospective quoters are cautioned against discussing quote preparation or technical questions with Government technical personnel, as this may result in non-consideration of the quote.

• All communications prior to an award must be directed to the Contract Specialist, in writing, via email to Amerrill@bop.gov.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the procurement of certified Halal meals for the Federal Bureau of Prisons (FCC Butner). The solicitation is for the 4th Quarter of Fiscal Year 2026.

The solicitation details specific Halal meal items to be supplied, including:

• Halal Beans & Franks Meal
• Halal Meat (18 oz. Beans and Franks Meal)
• Halal Bologna Individual Package
• Halal Cheese Omelet Meal
• Halal Chicken Cacciatore Meal
• Halal Chicken Chow Mein
• Halal Chicken Wing Meal
• Halal Fish Fillet Meal
• Halal Meatballs Meal
• Halal Meatloaf Meal
• Halal Spaghetti & Meatballs Meal
• Halal Spanish Omelet Meal
• Halal Turkey Cutlet Meal

All meals must be manufactured by La Briute or Midamar. Specific ingredients and quantities are detailed for each item.

• Contract Type: Firm Fixed Price

• Period of Performance: Delivery is scheduled between July 20, 2026, and July 31, 2026.

• Delivery Location: Federal Bureau of Prisons, FCC Butner, Old NC Hwy 75, Butner, NC 27509.

• Offer Due Date: June 05, 2026, 08:00 ET.

• Evaluation Method: Price and Past Performance.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the Standard Form 1449. Invoices should be submitted to BUX-INVOICES@BOP.GOV.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB) / Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• NAICS Code: 311999 with a size standard of 700 Employees.

• The document includes numerous FAR clauses and addenda, including those related to contract terms, conditions, privacy, and emergency operations.

• Delivery outside the specified dates will not be accepted. Deliveries are accepted Monday-Friday from 7:00 am to 2:00 pm.

Other / Unclassified

This document outlines the delivery schedule and requirements for awarded items. It specifies the delivery period as July 20, 2026, through July 31, 2026, with deliveries accepted between 7:00 am and 2:00 pm, Monday through Friday. Contact information for the Food Service warehouse is provided.

• Delivery Window: Bidders must be prepared to deliver between July 20-31, 2026, within specific daily hours.
• Failure to Comply: Failure to meet delivery schedules or contract specifications can negatively impact past performance evaluations and may lead to a finding of non-responsibility for future awards.
• Delivery Requirements:
  • All deliveries must be palletized unless prior arrangements are made.
  • Non-frozen, perishable foods must be delivered between 34°F and 40°F.
  • Frozen foods must be delivered at 0°F or below; any sign of prior thawing will result in refusal.
  • Certified Religious Diet Items must be marked appropriately or will be refused.
  • All items must comply with the BOP National Menu Specifications. Contractors are responsible for obtaining and understanding these specifications prior to quoting.
  • Items will be closely inspected, and may require thawing/cooking for compliance checks.
• Conditional Receipt: Deliveries may be held for up to three days for examination and testing.
• Non-Compliant Items: Items failing to meet specifications will be refused. Unacceptable items must be picked up by the vendor within two weeks of notification, or they will be disposed of at the vendor's expense.

Justification for Other Than Full and Open Competition

This document justifies the Federal Bureau of Prisons (BOP) procurement of specific services for the Federal Correctional Complex, Butner, North Carolina, under other than full and open competition. The procurement is for Halal entrees to meet the religious dietary needs of the inmate population.

• Procurement of Halal entrees.

• The BOP is legally obligated to supply these meals and has been involved in legal action regarding suppliers.

• The estimated value of these items is not specified in the document.

• This requirement will be posted on Sam.gov.

• Fair and reasonable pricing will be determined based on quotes received and prior offers.

• No market research was conducted as this will be solicited, and these Halal manufacturers are sold by several vendors.

• The justification is based on the fact that only two BOP-approved manufacturers (La Briute and Midamar) currently exist for these specific Halal entrees.

• The statutory authority cited for this limitation of competition is 10 U.S.C. 3204(a)(2).

• No sources have expressed written interest in the acquisition at this time.

• No barriers to competition are identified at this time, unless more Halal manufacturers are approved by BOP.