FY26 4TH QTR MILK FOR FCC BUTNER

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons for the acquisition of Milk Products for the Federal Correctional Complex Butner, located in Butner, North Carolina. It contains all necessary information for submitting a quote.

• Acquisition of Milk Products.

• Delivery is anticipated to begin July 2, 2026, through September 30, 2026.

• Delivery days are Tuesday and Thursday of each week.

• The anticipated date of award is June 17, 2026.

• Offers are due no later than June 5, 2026, 8:00 a.m. Eastern Standard Time (EST).

• Email offers will be accepted by Andrew Merrill, Contract Specialist, at Amerrill@bop.gov.

• Quotes must be received by the specified deadline; late quotes will be handled per FAR 52.212-1(f).

• The solicitation includes FAR 52.212-4 Contract terms and Conditions- Commercial Items.

• Quoters must include their Unique Entity Identification (UEID) number.

• All contractors doing business with the Federal government after September 30, 2004, must be registered in the CCR database at https://sam.gov.

• Prospective contractors must also complete electronic annual representations and certifications at https://sam.gov.

• Failure to complete registration procedures may result in elimination from consideration for award.

• Prospective quoters are cautioned against discussing quote preparation or technical questions with Government technical personnel. Such contact may result in non-consideration of the quote.

• All communications prior to award should be directed to the Contract Specialist, Andrew Merrill, via email.

Solicitation / RFP / RFQ

This document is a solicitation for "FY26 4TH QTR MILK" for the Federal Bureau of Prisons, FCC Butner. The solicitation is for whole milk, half pints, each, with a total estimated quantity of 600,000 units.

• Product: Whole Milk, Half Pints, Each. Must be Kosher Dairy, Pasteurized, Milk, No Flavor. Packaging size: 236.6 ml (8 fl oz) aseptic package. Must comply with 21 CFR§131.110.

• Delivery Schedule: Deliveries are scheduled from July 2, 2026, to September 30, 2026, specifically on Tuesdays and Thursdays weekly. Deliveries will only be accepted between 7:00 am and 2:00 pm.

• Contract Type: Firm Fixed Price.

• Period of Performance: July 2, 2026 - September 30, 2026.

• Estimated Value: Not explicitly stated, but the quantity is 600,000 units.

• Offer Due Date: June 5, 2026, at 08:00 ET.

• Evaluation Method: Price and Past Performance.

• The acquisition is set aside for Small Business.

• The solicitation includes numerous FAR clauses, including deviations, related to commercial items, contract terms and conditions, privacy requirements, and emergency operations.

• A "Milk Specs - FY26 Q4.pdf" document is attached, which likely contains detailed specifications for the milk.

• Offerors must complete blocks 12, 17, 23, and 24 on the Standard Form 1449.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and specific requirements for awarded items. It details delivery windows, contact information for the Food Service warehouse, and critical performance expectations related to timely and compliant deliveries.

• Delivery Period: July 2, 2026, through September 30, 2026.
• Delivery Days: Tuesdays and Thursdays, unless otherwise arranged.
• Delivery Window: 7:00 am - 2:00 pm.
• Warehouse Contact: (919) 575-5000 ext. 1441 or ext. 1058.
• Palletization: Required unless prior arrangements are made.
• Temperature Requirements:
  • Non-frozen, perishable: 34°F to 40°F.
  • Frozen: 0°F or below.
• Refusal Policy: Products indicating prior thawing will be refused. Items failing to meet specifications will be refused and must be picked up by the vendor within two weeks of notification if found unacceptable.
• Compliance: Strict adherence to BOP National Menu Specifications is required. Contractors are responsible for obtaining and understanding these specifications prior to quoting.
• Inspection: All items will be closely inspected, and receipt may be conditional for three days for examination and testing.

Vendors must understand these delivery requirements and schedules to ensure compliance. Failure to meet delivery schedules or specifications can negatively impact past performance evaluations and may result in removal from future solicitations. Adherence to temperature controls and specific product requirements (e.g., Certified Religious Diet Items) is crucial for acceptance of deliveries.