FY26 4TH QTR NON-SUBSISTENCE FOR FCC BUTNER

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons for the acquisition of Non-Subsistence Products for the Federal Correctional Complex Butner, located in Butner, North Carolina. It contains all necessary information for submitting a quote.

• The solicitation includes the clause FAR 52.212-4 Contract Terms and Conditions- Commercial Items.

• All contractors must be registered in the CCR database at https://sam.gov and complete electronic annual representations and certifications at https://sam.gov. Failure to register may result in elimination from consideration.

• Quoters must include their Unique Entity Identification (UEID) number in accordance with FAR 52.212-1(j).

• The anticipated date of award is June 17, 2026.

• Delivery is anticipated to begin July 20, 2026, and conclude by July 31, 2026.

• Offers are due no later than June 5, 2026, 8:00 a.m. Eastern Standard Time (EST).

• Email offers will be accepted and should be sent to Andrew Merrill, Contract Specialist, at Amerrill@bop.gov.

• Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f).

• Not explicitly stated, but registration in SAM.gov and CCR database is required.

• Prospective quoters are cautioned against discussing quote preparation or technical questions with Government technical personnel. All communications prior to award should be directed in writing to the Contract Specialist via email.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and specific requirements for awarded items. It details the timeframe for deliveries, contact information for the Food Service warehouse, and the consequences of failing to meet delivery schedules or specifications.

• Delivery Window: July 20, 2026 – July 31, 2026. No deliveries accepted after July 31, 2026.
• Delivery Hours: Monday-Friday, 7:00 AM - 2:00 PM.
• Warehouse Contact: (919) 575-5000 ext. 1441 or ext. 1058.
• Delivery Requirements:
  • All deliveries must be palletized unless prior arrangements are made.
  • Non-frozen, perishable foods: 34°F to 40°F.
  • Frozen foods: 0°F or below.
  • Products showing signs of thawing will be refused.
  • Certified Religious Diet Items must be marked accordingly or will be refused.
  • All items must comply with BOP National Menu Specifications. Contractors are responsible for obtaining these specifications prior to quoting.
  • Items will be closely inspected.
  • Items may require thawing and cooking for specification compliance.
  • Receipt of delivery is conditional for three days for examination and testing.
  • Items failing to meet specifications will be refused and must be picked up by the vendor within two weeks of notification, or they will be disposed of at the vendor's expense.

Vendors must adhere to these strict delivery schedules and product specifications. Failure to comply can negatively impact past performance evaluations, potentially disqualify vendors from future solicitations, and result in refused shipments at the vendor's expense. Understanding and meeting these requirements is crucial for successful contract performance.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for non-subsistence food items for the Federal Bureau of Prisons, FCC Butner. The solicitation covers the 4th quarter of Fiscal Year 2026.

The solicitation details a comprehensive list of food items required, including various types of:

• Dairy products (butter, cheese)
• Canned goods (beans, carrots, corn, peas, tomatoes, etc.)
• Grains and pasta (flour, rice, macaroni, spaghetti)
• Spices and seasonings
• Other food items (e.g., tofu, beverage mix, salt, sugar, tortillas)

Each item specifies quantity, unit of measure, and delivery dates.

• Contract Type: Firm Fixed Price

• Period of Performance: Delivery expected between July 20, 2026, and July 31, 2026.

• Evaluation Method: Price and Past Performance.

• Offer Due Date: June 05, 2026, 08:00 ET.

• Evaluation criteria include Price and Past Performance.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB), specifically Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The North American Industry Classification Standard (NAICS) code is 311999 with a size standard of 700 employees.

• Delivery is FOB Destination.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-5.