FY26 4TH QTR SUBSISTENCE

Form / Attachment / Pricing Sheet

This document is a "SUBSISTENCE QUOTE SHEET" for the "4TH QUARTER SUBSISTENCE REQUIREMENTS (FY 2026)" at FCI Elkton. It serves as a detailed schedule of supplies and services required by the Federal Bureau of Prisons.

• Contractor Information: Fields for Name of Company, Unique Entity ID, Cage Code, Point of Contact Name, Email Address, and Phone Number.
• Schedule of Supplies/Services: Lists specific food items (e.g., Black Eyed Peas, Navy Beans, Bulk Butter, Canned Vegetables, Frozen Broccoli) with item numbers, descriptions, quantities, units of measure, and placeholders for unit price and total amount.
• Delivery Information: For each item, specifies the delivery period (July 13, 2026 - September 18, 2026), delivery address (FCI Elkton), and contact information for the delivery point of contact.
• Product Specifications: Includes detailed descriptions for many food items, specifying grade, type, packaging, and other relevant standards (e.g., U.S. Grade A, CID classifications, weight ranges).

This document is crucial for potential bidders as it outlines the exact subsistence items, quantities, and delivery requirements for the 4th Quarter of Fiscal Year 2026 at FCI Elkton. Bidders must use this sheet to prepare their quotes, ensuring they can meet the specified product requirements and delivery timelines. The detailed product descriptions help bidders understand the quality and specifications expected for each item.

Form / Attachment / Pricing Sheet

This document outlines the menu specifications and quantities for various food items for the Q4 FY2026 period. It serves as a detailed list of required provisions for potential bidders to review and submit quotes against.

• Line Items: A comprehensive list of food items categorized by type (e.g., Beans, Cereal, Cheese, Vegetables).
• Item Descriptions: Specific details on each food item, including type, grade, form, packaging, and any relevant federal regulations or standards (e.g., U.S. Grade A, 21 CFR).
• Quantities: Estimated quantities required for each item, listed in units such as Cases (CS), Pounds (LBS), Gallons (GAL), Each (EA), or Bags.
• Product Dating Requirements: All awarded items must be received within 6 months of production date, with a sell-by or best-by date, and be usable within 12 months of receipt.
• Delivery Period: All awarded items must be delivered between 07/13/26 - 09/18/26, unless otherwise agreed upon.
• Special Instructions: Includes requirements for scheduling appointments for frozen item deliveries, including fuel surcharges in bids, rounding bid quantities down, and specific product dating.

This document is critical for bidders to understand the exact food products, specifications, and quantities the government is procuring. It directly informs proposal preparation, pricing, and product sourcing strategies. Bidders must ensure their offerings meet all specified requirements, including quality standards, packaging, and delivery timelines, to be considered for award.

Solicitation / RFP / RFQ

This document outlines the delivery schedule and requirements for subsistence items for FCI Elkton for Quarter 4 of Fiscal Year 2026. The delivery period is from Monday, July 13th, 2026, to Friday, September 18th, 2026.

• Delivery Schedule: Deliveries must occur between Monday, July 13th, 2026, and Friday, September 18th, 2026.

• Delivery Hours: Deliveries must be made between 7:00 AM and 2:00 PM EST. Federal holiday deliveries are not accepted.

• Pre-arrangement: Delivery schedules must be pre-arranged with the receiving warehouse.

• Approval: Upon award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments.

• Strict Enforcement: Delivery schedules will be strictly enforced; failure to deliver within the timeframe is nonconformance.

• Inspection: All items will be closely inspected.

• Palletization: All deliveries must be palletized.

• Temperature Requirements:

  • Non-frozen, perishable foods: 34°F to 41°F.
  • Canned goods: Above 34°F and not frozen.
  • Frozen foods: 0°F or below (products showing signs of thawing will be refused).

• Religious Diet Items: Must be marked with a Kosher Symbol on individual packages.

• Acceptance: Receipt of delivery may be conditional for up to three (3) days for examination and testing.

• Nonconforming Supplies: If products do not meet specifications, the Government may require repair or replacement at no additional cost. Items found unacceptable must be picked up by the vendor within two (2) weeks of notification, or they will be disposed of by warehouse staff.

• Requirement Number: 15B21626Q00000010 Q4 FY26

• Item Type: Subsistence

• Quotes Due: Wednesday, June 10th, 2026, at 10:00 AM EST via email to Ikress@bop.gov. Late quotes will not be considered.

• Contact for Questions: Food Service Warehouse at 330-420-6200 X 1316/1361.

• Quantities: Requested quantities are approximate; round bids to the nearest pack size.

Not specified in this document.

• Past performance may be affected by failure to meet delivery schedules or contract specifications without excusable delay.