FY26 A1 FCI MILAN MEAT QTR 4

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for commercial products and services. The Federal Bureau of Prisons (FBP) is seeking offers for various food items, specifically meat and poultry products.

The solicitation details specific food items with detailed descriptions, including:

• Beef Patties (6 oz)
• Ground Beef (80/20)
• Beef Roast (various cuts)
• Chicken Breast (boneless/skinless)
• Italian Sausage (pork, links)
• Pork Roast
• Turkey Roast (raw)
• Ground Turkey

Each item has specific requirements regarding lean percentage, fat content, preparation, packaging, and freshness (e.g., "6 months or younger upon delivery").

• The contract type is implied to be Firm Fixed Price based on the "Evaluation: Firm Fixed Price" note.

• The period of performance is not explicitly stated, but delivery is noted as "not to be accepted prior to July 1, 2026."

• Offers (quotes) must be submitted via email to c1DENNIS@bop.gov and alweaver@bop.gov.

• The offer due date is June 2, 2026, at 12:00 ET.

• Evaluation will be based on Firm Fixed Price.

• The solicitation includes FAR clauses and deviations, with specific clauses incorporated by reference.

• The acquisition is set aside for Women-Owned Small Business (WOSB) at 100%.

• NAICS Code: 311612 (Meat and Poultry Product Manufacturing) with a size standard of 1000 employees.

• Offerors must complete blocks 12, 17, 23, and 30.

• Delivery will not be accepted prior to July 1, 2026.

• The company must sign the order upon award, or the order will be rejected.

• "See Continuation Sheet(s)" indicates that detailed item specifications and quantities are provided in subsequent pages.

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for various meat products to be procured for Fiscal Year 2026, Quarter 4, at FCI Milan. It serves as the definitive guide for vendors to ensure their product offerings meet the required standards for consideration and award.

• General Compliance: All items must comply with federal, state, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Allergen labeling is mandatory. No specification substitutions are accepted.
• Specific Meat Products: Detailed specifications are provided for:
  • Beef Patty, 6 oz (80% Lean, Frozen, 6 months or younger upon delivery)
  • Beef, Ground, 80/20 (Frozen, 6 months or younger upon delivery)
  • Beef Roast (Top/Bottom Round, Strip Loin, Boneless, Frozen)
  • Chicken, Boneless/Skinless (Raw, White Meat, Frozen, USDA A quality)
  • Chicken Breast, Boneless (Raw, White Meat, Frozen, USDA A quality, 5-7 oz size)
  • Italian Sausage, Pork (Sweet Links, 3.8-5 oz range, Frozen, no SOY)
  • Pork Roast (Shoulder/Boston Butt, Boneless, Raw, Frozen)
  • Turkey Roast, Raw (Boneless, Rolled/Tied, U.S. Grade A)
  • Turkey, Ground (Raw, Bulk, Frozen, max 15% fat)
• Packaging & Labeling: Specific requirements for packaging materials (e.g., mil thickness, sealed bags), labeling (e.g., fat percentage, "All Beef"), and product appearance (e.g., rosy red for beef) are detailed for each item.
• Delivery Requirements: Items must be delivered frozen at 0°F or below. Non-frozen perishables between 34°F and 40°F. All items must comply with BOP National Menu Specifications. Deliveries are scheduled for April, Monday-Friday, 7:30 AM - 1:30 PM.

Vendors must carefully review these specifications to ensure their proposed products precisely match the requirements. Failure to comply with any specification, including packaging, labeling, age of product upon delivery, or temperature requirements, will result in the product not being considered for award or being rejected upon delivery. The "Award Delivery Information" sheet also details delivery schedules and critical compliance points, including palletization and temperature control for different food types.

Solicitation / RFP / RFQ

The Federal Bureau of Prisons, FCI Milan, MI intends to issue a solicitation for the acquisition of various food items. This acquisition is set aside for small businesses.

• Acquisition of various food items.

• Delivery to Federal Correctional Institution, Milan, MI.

• Terms are FOB Destination.

• Full delivery must be completed by July 30, 2026.

• Contract type: Firm-fixed price.

• The solicitation will be available on or about May 21, 2026, on www.sam.gov.

• Anticipated date for receipt of quotes: June 2, 2026, at 12:00 pm EST.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• The Government reserves the right to award to responsible vendor(s) whose offer conforms to the solicitation and is most advantageous.

• Pricing must include shipping.

• Bids must be submitted in the attached Excel sheet format; handwritten bids will be rejected.

• This acquisition is set aside for small businesses.

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• All future information, including amendments and awards, will be distributed via www.sam.gov. Interested parties are responsible for monitoring this site.

• Payment will be made using Electronic Funds Transfer (EFT) or the Government Purchase Card.

• Points of Contact: Curtis Dennis (Supervisory Contract Specialist) and A. Weaver (Property and Procurement Specialist).

Solicitation / RFP / RFQ

The Bureau of Prisons, FCI Milan, is soliciting quotations for 4th Quarter FY 2026 MEAT items under Request for Quote # 15B41726Q00000015. This acquisition is set aside for small businesses.

• Procurement of MEAT items for the 4th Quarter of FY 2026.

• Delivery must be completed within thirty (30) days of order.

• This acquisition will be procured in accordance with RFO Part 12 – Acquisition of Commercial Items and Commercial Services.

• Submission Method: Quotes must be submitted via email to C1dennis@bop.gov and A1weaver@bop.gov. Faxed/mailed quotations will not be accepted.

• Format: Bidders MUST fill in the attached Excel sheet and submit in that format. Any other format will not be accepted. Handwritten bids will be rejected.

• Deadline: Quotations must be submitted no later than June 02, 2026, at 12:00 PM Eastern Standard Time.

• Evaluation: Quotations will be evaluated based on price, technical acceptance, and past performance, representing the best value to the Government. Award may be made without discussion, so initial quotes should be comprehensive.

• This acquisition is set aside for small businesses.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID with their offer.

• Offerors are responsible for ensuring their quote is received by the deadline.

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• Questions should be directed via email to C1dennis@bop.gov and A1weaver@bop.gov.