FY26 A1 FCI MILAN MEATS QTR 2

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) from the Federal Bureau of Prisons (BOP), FCI Milan, MI, for 1st Quarter FY 2026 MEAT items. The acquisition is set aside for small businesses.

• Procurement of 1st Quarter FY 2026 MEAT items.

• Delivery is to be completed within thirty (30) days of order.

• Not specified in this cover letter.

• Submission Method: Email quotes to C1dennis@bop.gov and A1weaver@bop.gov.

• Format: Submit quotes using the attached Excel sheet; no other format will be accepted. Handwritten bids will be rejected.

• Deadline: No later than December 08, 2025, at 12:00 PM Eastern Standard Time.

• Evaluation: Quotations will be evaluated based on price, technical acceptance, and past performance, aiming for best value. Award may be made without discussions, so initial quotes should be comprehensive.

• This acquisition is set aside for small businesses.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID.

• Faxed/mailed quotations will not be accepted.

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• Questions can be directed via email to C1dennis@bop.gov and A1weaver@bop.gov.

Form / Attachment / Pricing Sheet

This document outlines the specific product specifications and quantities for various meat and poultry items required for Fiscal Year 2025, Quarter 4, at FCI Milan. It serves as a detailed list for vendors to understand the exact requirements when preparing their bids.

• Product Specifications: Detailed descriptions for each item, including type, cut, fat content, preparation (raw/cooked), packaging, and quality standards (e.g., USDA Grade A, IMPS standards).
• Quantity: The required quantity for each item is listed in pounds (LB).
• Delivery Requirements: Implicitly tied to the "Award Delivery Information" sheet, requiring adherence to temperature, labeling, and packaging standards.
• Compliance: All items must comply with Federal, State, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Specific allergen labeling is required. No substitutions are accepted.
• Specific Item Requirements:
  • Ground Beef (80/20): Must be 6 months or younger upon delivery, clearly labeled with date. No stamped or written dates allowed.
  • Roast Beef: Must be full muscle roast.
  • Chicken Boneless/Skinless: Must be free of cartilage and fat; tendons are permitted if associated with tenderloins. No "under religious exemption" products.
  • Chicken Breast Boneless: Size 5-7 ounces. No sodium added.
  • Fish Fillet: 4-7 oz, 100% net weight, no water or glaze weight added. Acceptable types include Tilapia, Cod, Haddock, Hake, Flounder, Sole, Turbot, Plaice, or Halibut.
  • Italian Sausage: Pork, Sweet, Links, 3.8 - 5 ounce range. Must not contain SOY.
  • Pork Roast: Boneless, Shoulder/Boston Butt, 4 to 10 lb weight range.
  • Turkey Ham: Fully cooked, chunked and formed, no more than 20% water added.
  • Turkey Roast Raw: Boneless, rolled and tied, netted. Breast meat or breast/thigh meat (8-12 lb each) or whole muscle thigh meat (6 lb each).
  • Turkey Ground: Fat content not exceeding 15%. Must be in sealed bags.
  • Beef Patty (6 oz): 80% Lean, must be 6 months or younger upon delivery, clearly labeled with date.
  • Fish Patty (Breaded): 4 oz minimum, Cod or other fillet block, U.S. Grade A or B.

This document is critical for bidders to understand the precise product specifications, quality standards, and quantities required. Accurate adherence to these specifications is mandatory for a bid to be considered. Bidders must ensure their quoted items precisely match these requirements, including labeling, freshness dating, and composition, to avoid rejection and ensure eligibility for award. The "Award Delivery Information" sheet should also be consulted for delivery timelines and conditions.

Solicitation / RFP / RFQ

This document is a solicitation for "FY26 QTR 2 MEATS" for the Federal Bureau of Prisons, FCI Milan. The acquisition is set aside for Women-Owned Small Business (WOSB) concerns, specifically Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• Procurement of "MEATS" for FCI Milan.

• Delivery Schedule: To be determined, but must be within 30 days after award.

• The solicitation references an attached "Spreadsheet" for detailed supplies/services.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but implied to cover FY26 Quarter 2.

• Estimated Value: Not stated.

• Offer Due Date: December 8, 2025, 12:00 PM ET.

• Proposals must be submitted on SF 1449, letterhead stationery, or as otherwise specified.

• Offerors must include a technical description of items, terms of warranty, price, discount terms, "remit to" address, and completed representations and certifications (FAR 52.212-3).

• Offerors must acknowledge solicitation amendments and provide past performance information if included as an evaluation factor.

• Offers must be held firm for 30 calendar days from the offer due date.

• The government intends to evaluate offers and award a contract without discussions.

• Set Aside: 100.00% for Women-Owned Small Business (WOSB), specifically EDWOSB.

• NAICS Code: 311612 (Meat and Poultry Product Processing).

• Size Standard: 1000 employees.

• Vendor must self-certify in SAM.

• Offers will only be offered by signature. Once the order is awarded, the contractor must sign, or award will be rejected.

• The document incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference. Addenda are attached.