FY26 A1 FCI MILAN SUBSISTENCE QTR 2

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for various food and non-food items required for the institution. It serves as a specification sheet for bidders to understand the exact requirements for each item, including product type, grade, packaging, and specific compliance standards.

• Item Specifications: Detailed descriptions for a wide range of products including cheeses, tofu, sweeteners, canned and dry beans, coffee, sugar, spices, vegetables, cereals, sauces, flours, fruits, oils, salt, soup bases, cake mixes, pasta, tortillas, beard covers, napkins, hair nets, pan liners, paper bags, plastic bags, margarine, and frozen items like potatoes and french toast.
• Compliance Standards: References to Federal, State, and local regulations, the Federal Food, Drug, and Cosmetic (FD&C) Act, Fair Packaging and Labeling Act, and specific CID (Commercial Item Description) numbers are provided for most items.
• Packaging and Quantity: Specific packaging requirements (e.g., bags, cans, cases, pounds, gallons, individual packets) and quantities are listed for each item.
• Delivery Information: A separate sheet details award delivery information, including fiscal year, quarter, institution, delivery schedule (Monday-Friday, 7:30 AM - 1:30 PM), and specific delivery requirements for perishable, frozen, and canned goods. It also outlines refusal policies for non-compliant items and a 3-day conditional receipt period.

This document is critical for bidders as it defines the exact products and their specifications. Bidders must carefully review each item to ensure their offerings meet all listed requirements, including quality grades, ingredients, packaging, and compliance with referenced standards. Failure to meet these specifications will result in the item not being considered for award or being refused upon delivery. The delivery information sheet is also crucial for understanding logistical requirements and potential impacts on past performance.

Solicitation / RFP / RFQ

The Federal Bureau of Prisons, FCI Milan, MI intends to issue a solicitation for the acquisition of various food items. This acquisition is set aside for small businesses.

• Acquisition of various food items.

• Delivery to Federal Correctional Institution, Milan, MI.

• Terms are FOB Destination.

• Full delivery must be completed by January 30, 2025.

• Contract type: Firm-fixed price.

• The solicitation will be available on or about November 25, 2025, on www.sam.gov.

• Anticipated date for receipt of quotes: December 8, 2025, at 12:00 pm EST.

• Past performance will be considered approximately equal in value to price. Poor past performance or failure to deliver awarded items may result in a vendor being considered non-responsible.

• The Government reserves the right to award to responsible vendor(s) whose offer conforms to the solicitation and is most advantageous to the Government.

• Bids must be submitted in the attached Excel sheet format; handwritten, PDF, or picture bids will be rejected.

• This acquisition is set aside for small businesses.

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• Payment will be made using Electronic Funds Transfer (EFT) or the Government Purchase Card.

• The point of contact for all information is Curtis Dennis and A. Weaver.

Solicitation / RFP / RFQ

This document is a solicitation for "FY26 QTR 2 SUBSISTENCE" which includes meats, cheese, canned goods, dry goods, condiments, pastries, etc. The delivery is to the Federal Bureau of Prisons, FCI Milan, Michigan.

• Procurement of subsistence items including meats, cheese, canned goods, dry goods, condiments, and pastries.

• Delivery must be within 30 days after award.

• Vendor must self-certify in SAM.

• Contract type is Firm Fixed Price.

• The solicitation issue date is November 24, 2025.

• The offer due date is December 8, 2025, at 12:00 PM ET.

• Offerors must complete blocks 12, 17, 23, and 30.

• The acquisition is set aside 100% for Women-Owned Small Business (WOSB).

• NAICS code is 311999 with a size standard of $7.5 million.

• This solicitation is 100% set aside for Women-Owned Small Business (WOSB).

• The document includes FAR clauses and addenda related to contract terms, conditions, and contractor requirements, including privacy and security of information.