FY26 AWARD CEREMONY_06 FEB 2026

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding an opportunity, clarifying requirements and details.

• Audiovisual (AV) Support: No AV support is required.
• Event Décor and Signage: Not required.
• Parking: Parking arrangements for attendees are not required.
• Personnel Requirements: Firms do not need to be certified as a specific entity type (e.g., veteran-owned small business) nor must personnel consist of US Army Corps veterans.
• Event Timing: The event will be from 9 AM to 3 PM.
• Table Setup: Exact table setup will be determined by the winning contractor, with seating accommodating 8-10 people per table.
• Lunch Options: A 3-course seated lunch with multiple entrée choices (chicken, pork, veggie/vegan pasta) is offered at a single price per meal, inclusive of room, food, taxes, and fees (CLIN 0001).

This Q&A document clarifies several aspects of the solicitation, including personnel requirements, event logistics, and catering details. No changes to due dates or submission rules are indicated.

Statement of Work (SOW) / Performance Work Statement (PWS)

To facilitate the execution of the Sacramento District 2025 Annual Awards Ceremony.

• Provide a venue for approximately 300 attendees, located within 10 blocks of 1325 J St., Sacramento, CA.

• Arrange a 3-course seated lunch with multiple entrée options (chicken, pork, and veggie/vegan pasta) and full table service.

• Provide a stage (minimum 6' x 8') with stairs on both ends.

• Ensure the venue is open from 9:00 AM to 3:00 PM for setup and tear down.

• Coordinate with event organizers to confirm the schedule and needs.

• Provide necessary equipment and staff.

• Lunch to begin around 11:00 AM and end 1:00 PM.

• Venue properly set up for a formal ceremony.

• Event Date: February 6, 2026.

• Venue Location: Within 10 blocks of 1325 J St., Sacramento, CA.

• Venue must accommodate setup and tear down between 9:00 AM and 3:00 PM on the event date.

• The event will recognize employee achievements from the 2025 calendar year, including awards for Length of Service, Safety, People's Choice, and Team Achievement.

Amendment / Modification

This amendment modifies solicitation W9123826QA004, originally dated 19 December 2025.

• The "From" list of contract documents, exhibits, or attachments included a Wage Determination dated 19 Dec 2025 and a Performance Work Statement (PWS) dated 19 Dec 2025.

• The "To" list of contract documents, exhibits, or attachments includes the Wage Determination dated 19 Dec 2025, the Performance Work Statement (PWS) dated 19 Dec 2025, and a new "8 January 2026 Revised PWS" dated 08 Jan 2026.

• The "8 January 2026 Revised PWS" has been added.

• Miscellaneous text in section 14 has been modified to "See Wage Rate" and "See Revised 8 January 2026 Performance Work Statement (PWS)".

• List of Contract Documents, Exhibits, or Attachments

• Section 14: Description of Amendment/Modification

• The effective date of this amendment is 08 January 2026. The document does not explicitly state if proposal deadlines or submission requirements have been modified, but it does reference an updated PWS.

Form / Attachment / Pricing Sheet

This document serves as documentation of the U.S. Army Corps of Engineers (USACE) Sacramento District's contract exemption from most federal, state, and local taxes, in accordance with Federal Acquisition Regulation (FAR) subpart 29.305.

• USACE Tax ID number: 62-1642142
• Exemption applies to the Purchase Order for USACE Awards Ceremony February 2026 room rental and luncheon.
• The purchase will be made under contract/solicitation W9123826QA004.
• The exemption is from most state and local taxes, in accordance with FAR part 29.

This document confirms that the specified purchase order will be exempt from most state and local taxes. Bidders should be aware of this tax exemption when preparing any pricing or proposals related to solicitation W9123826QA004.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: W9123826QA004) for the "SPK annual award ceremony FY 2025". The acquisition is unrestricted.

• The core deliverable is the "FY26 AWARD CEREMONY" scheduled for 06 FEB 2026.

• The pricing arrangement is Firm Fixed Price.

• The document references a Performance Work Statement (PWS) for detailed service requirements.

• The estimated award date is 06 FEB 2026.

• The period of performance is from 06 FEB 2026 to 06 FEB 2026.

• The North American Industry Classification System (NAICS) code is 561499.

• The Offer Due Date is 22 JAN 2026 at 11:00 AM.

• Evaluation will be based on Price Only.

• This acquisition is unrestricted.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference, covering terms and conditions, payment, inspection, and various compliance requirements.

• A Wage Determination and Performance Work Statement (PWS) are listed as attachments.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5631, Revision No. 26) for the State of California, specifically for the counties of El Dorado, Placer, Sacramento, and Yolo. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Lists numerous occupational codes and titles, ranging from administrative and clerical roles to technical, health, and service occupations.
• Specifies the minimum hourly wage rate for each listed occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage for federal contractors), outlining their applicability and requirements.
• Details standard benefits such as vacation and holidays.
• Provides information on conformance procedures for unlisted classifications.

This document is crucial for bidders to understand the minimum labor costs associated with the opportunity. It dictates the baseline wages and benefits that must be paid to employees performing work under the contract, directly impacting proposal pricing and overall cost estimations. Bidders must ensure their proposed wages meet or exceed these requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To facilitate the Sacramento District's 2025 Annual Awards Ceremony.

• Provide a venue for approximately 300 attendees, located within 10 blocks of 1325 J St., Sacramento, CA.

• Arrange a 3-course seated lunch (salad, entrée, dessert) with multiple entrée options (chicken, pork, veggie/vegan pasta) and full table service.

• Ensure the venue is properly set up for a formal ceremony.

• Coordinate with event organizers to confirm the schedule and needs.

• Provide necessary equipment and staff.

• The event will be held on February 6, 2026.

• The venue must be located within 10 blocks of 1325 J St., Sacramento, CA.

• The event will recognize employee achievements from the 2025 calendar year, including awards for Length of Service, Safety, People's Choice, and Team Achievement.