FY26 B1961 Furniture "Steelcase"

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for the procurement and installation of brand name (Steelcase) furniture for Building 1961, rooms 201-205 at Scott AFB, IL. The government intends to award to a responsible offeror who meets the requirements. This is a commercial purchase under FAR Part 12.

• Procurement, delivery, and installation of new Steelcase brand furniture.

• Removal and disposal of all current furniture.

• New furniture must seamlessly match the style, color, and finish of existing Steelcase furniture.

• Specific items include desks, lateral files, overhead storage units, tack boards, chairs, and connecting bridge components.

• All items on the equipment list are brand name only.

• Delivery and installation required no later than 90 Days After Receipt of Order (ARO).

• Contract type is not specified, but award will be made to the responsible offeror whose offer is most advantageous to the Government, price and other factors considered.

• Period of performance: Delivery and installation NLT 90 Days ARO.

• Estimated value is not stated.

• Offers (Quote and Technical Plan) are due by 3:00 pm CST on 1 April 2026 via email to jin.chung.2@us.af.mil and lorri.brown@us.af.mil.

• Questions are due by 4:00 pm CST on 26 March 2026 via email to the same addresses.

• An optional site visit is scheduled for 25 March 2026 at 1:00 PM CST. RSVP by 3:00 PM CST on 20 March 2026.

• Evaluation will be based on price and technical approach. The government will evaluate the technical approach of the two lowest priced offerors first. Award will be made to the lowest priced technically acceptable offeror.

• The government intends to make award based on initial quote submissions without interchanges, but reserves the right to hold interchanges.

• A Technical Plan (max one page) detailing methodology and timeline is required.

• This acquisition is being solicited as a 100% Small Business Set Aside.

• NAICS Code: 337211 (Wood Office Furniture Manufacturing), size standard 1,000 employees.

• Solicitation number: FA440726QJC03.

• Incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06 and DFARS Publication Effective 10 Nov 2025.

• Referenced attachments include: Statement of Work, Furniture Item List, Drawings, Clauses and Provisions, and Brand Name Justification.

• Contractor access to Air Force Installations clause is included, requiring base identification and vehicle passes.

Statement of Work (SOW)

To provide upgraded furniture for Building 1961, rooms 201, 202, 203, 204, and 205 at Scott Air Force Base, Illinois.

• Provide all labor, personnel, tools, material, and equipment necessary to install new furniture.

• Remove and dispose of all current furniture.

• Match colors and finishes of existing furniture as per the Product List.

• Maintain a clean worksite, removing debris daily and cleaning the site upon project completion.

• Work must comply with applicable state and federal codes and regulations, including:

  • National Electrical Code (NFPA 70)
  • National Life Safety Code (NFPA 101)
  • Electronic Industries Alliance/Telecommunications Industry Association (EIA/TIA) 568

• Work to be accomplished during normal working hours: Monday through Friday, 0730-1630.

• Location: Building 1961, rooms 201, 202, 203, 204, and 205, Scott Air Force Base, Illinois.

• Government Furnished Equipment: None.

• Notification: Contractor must coordinate all work with the Contracting Officer or COTR.

• Security Provisions:

  • All contractor personnel entering Scott AFB require background checks (LEADS).
  • Personnel must consent to LEADS checks; non-consent will result in denied access.
  • Required information for LEADS check includes: full name, driver's license number, social security number, date of birth, and completed questionnaire.
  • Contractor must use Scott AFB Form 21 for consent.
  • Contractor personnel must wear identification badges.
  • Vehicles used for contract performance must comply with regulations and may require passes.
  • Access during Force Protection Conditions (FPCONs) will be managed.
  • Level I - AT Awareness Training is required for personnel within Air Force-controlled areas within 30 days of access and annually thereafter.
  • Contractor workforce must comply with personal identification verification requirements.
  • Fitness standards for personnel requiring Common Access Cards (CACs) or installation access are listed in AFMAN 16-1405.
  • Participation in the EAGLE EYES program is required for personnel within Air Force-controlled areas.

Form / Attachment / Pricing Sheet

This document is a detailed itemized list of furniture and related components, likely intended for pricing, ordering, or configuration purposes within a larger procurement.

• Itemized Descriptions: Lists specific furniture items such as monitor arms, power strips, cable management trays, junction boxes, frames, cabinets, desks, chairs, and overhead units.
• Specifications: Includes detailed specifications for each item, such as dimensions (width, depth, height), materials (plastic, metal, woodgrain HPL), finishes (paint colors, textures), hardware (locks, pulls), and configuration options (e.g., door type, handedness, upholstery).
• Quantities: Specifies the quantity required for each listed item.
• Tagging Information: Includes "Tag For" details, which appear to be internal codes or identifiers for specific suites or configurations (e.g., SUITE 201, SUITE 202-205 EE).

This document provides a comprehensive breakdown of the specific furniture items and their configurations that are being considered or procured. Bidders can use this list to understand the exact scope of furniture requirements, verify product availability, and potentially prepare detailed pricing or proposals based on these specifications.

Form / Attachment / Pricing Sheet

This document provides detailed design drawings and specifications for "Project Validation" related to Suites 201 and Suites 202-205. It outlines the proposed layout, furniture, finishes, and power/data requirements for these office spaces.

• Suite Layouts: Floor plans illustrating the arrangement of workstations, offices, and common areas.
• Furniture Specifications: Details on specific Steelcase furniture items including desks, storage units, monitor arms, and seating, with quantities specified for each suite.
• Finishes: Information on paint colors, fabric, laminate, and glass finishes for various components.
• Power and Data: Notes on the provision and relocation of power and data outlets, including JBOX and duplex locations.
• Visualizations: 3D renderings of the proposed office configurations.

This attachment is crucial for bidders to understand the physical scope and detailed requirements of the project. It provides specific details on the type and quantity of furniture, materials, and layout that will be required for the "Project Validation" opportunity. Bidders should use this document to accurately price materials, plan for installation, and ensure compliance with the specified design and technical requirements.

Forms / Attachments / Pricing Sheets

This document, "CLAUSES INCORPORATED BY REFERENCE," lists and provides access to various clauses and provisions that are part of the solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clauses Incorporated by Reference: A table listing clause numbers, alternate/development numbers, clause titles, year/month of the clause, and the section (e.g., SEC I, SEC K, SEC L, SEC G) where the full text of the clause can be found.
• Clauses in Full Text: Provides the complete text for specific clauses, such as 252.204-7017 (Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation) and 252.232-7006 (Wide Area WorkFlow Payment Instructions).
• Specific Clauses Detailed: Includes full text for clauses related to:
  • Prohibition on acquiring covered defense telecommunications equipment or services.
  • Wide Area WorkFlow (WAWF) payment instructions, including electronic invoicing, WAWF access, training, document submission methods, payment instructions, and routing data.
  • Evaluation factors for commercial products and services (price, technical capability, past performance).

Bidders must review these clauses to understand their obligations, requirements, and the evaluation criteria for the opportunity. Key areas of focus include:

• Telecommunications Restrictions: Understanding and representing compliance with prohibitions on covered defense telecommunications equipment or services.
• Payment Procedures: Familiarizing themselves with the WAWF system for submitting payment requests and receiving reports.
• Evaluation Criteria: Identifying how offers will be evaluated, specifically the weight given to price, technical capability, and past performance.
• Contractual Terms: Ensuring awareness of all incorporated clauses that will form part of the contract.

Justification for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for a brand-name solicitation of Steelcase-manufactured office furniture. The acquisition is for the United States Transportation Command (USTRANSCOM) and is being processed by the 375th Contracting Squadron (375 CONS).

• Procurement, delivery, and installation of brand-name Steelcase furniture.

• Scope includes labor, equipment, personnel, and materials for desks, lateral files, overheads, tack boards, chairs, and bridge components.

• Furniture is needed to replace existing items in Building B1961, rooms 201-205 at Scott AFB, to maintain a professional appearance for the USTRANSCOM Commander and senior leadership.

• The North American Industry Classification (NAICS) code is 337211 - Wood Office Furniture Manufacturing.

• Contract type: Firm Fixed Price (FFP) purchase order.

• Delivery: 90 days from award.

• The total estimated dollar value is based on the mission partner's Independent Government Cost Estimate (IGCE).

• The solicitation will be competed via SAM.gov.

• The recommendation is to solicit as a 100% small business set-aside.

• The Contracting Officer will determine if the contract cost/price is fair and reasonable.

• The requirement is for brand-name Steelcase furniture, necessitating procurement from the Original Equipment Manufacturer (OEM) or their certified resellers.

• The solicitation is recommended as a 100% small business set-aside.

• The justification is based on 10 U.S.C. 3204(a)(1), citing only one responsible source and no other supplies or services satisfying agency requirements.

• Market research indicates a competitive market exists among authorized Steelcase resellers.

• Future requirements will continue to be for the Steelcase brand, with competition sought among authorized resellers.

• Actions to overcome barriers to competition include future market research to identify additional products or sources.