FY26 CYCLIC HAZARDOUS TREE MAINTENANCE SERVICES

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for "ROCR FY26 Cyclic Hazardous Tree Maintenance Services." The government anticipates awarding a firm fixed-price purchase order.

• Full Spectrum Tree Services (Five Days Monthly for Twelve Months)

• Log Removal

• Tree trimming and log hauling

• Complex tree removal

• Contract Type: Firm fixed-price purchase order.

• Period of Performance: 06/26/2026 to 06/25/2027 (365 Days After Award).

• Quotations must be submitted via email to brian_dankmeyer@ios.doi.gov.

• Evaluation will be based on price, technical capability, and past performance.

• A site visit is scheduled for 5/22/2026 at 0900 HRS ED at Rock Creek Park Maintenance Yard, 5000 Glover Road, NW Washington, DC 20015. RSVP is required no later than 1200 HRS ED 5/20/2026.

• Key deadlines: Offer Due Date/Local Time is 06/08/2026 1200 ED.

• This acquisition is set aside 100.00% for Small Business.

• Offerors must be registered and active in the System for Award Management (SAM) with the applicable NAICS code (561730) at the time of quote submission and award.

• Offerors must obtain a Unique Entity Identifier (UEI).

• The solicitation incorporates FAR clauses by reference, with full text available upon request or at www.acquisition.gov.

• Required attachments include: Performance Work Statement (PWS), SCA Wage Determination, Past Performance FACTS Sheet, and Quality Assurance Surveillance Plan (QASP).

• Offerors must provide a Capabilities Statement, Resume and ISA Certified Arborist Certification for the Certified Arborist allocated to the project, and three past performance references.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the procedures and guidelines the National Park Service, Rock Creek Park (ROCR) will use to ensure a contractor meets the performance standards and service levels specified in the "ROCR FY26 Cyclic Hazard Tree Mitigation" Performance Work Statement (PWS).

This document details the government's approach to monitoring contractor performance for hazard tree mitigation services. It focuses on outcomes rather than prescriptive methods, allowing the contractor flexibility as long as critical outcomes and performance levels are met. The contractor is responsible for their own quality control (QC) program to ensure the quality, timeliness, and responsiveness of all work performed, including by subcontractors.

• Performance is evaluated against standards defined in the PWS and a Performance Requirements Summary.

• Acceptable Quality Levels (AQLs) are specified, with a 90% AQL for critical activities like OSHA compliance and working with NPS personnel.

• Performance is monitored through file reviews, random monitoring, periodic field inspections (weekly), and tracking customer complaints.

• Specific performance requirements include:

  • Full-Spectrum Tree Services (work completed safely, professionally, accepted by COR).
  • Removal and Disposal of Logs and Woody Material (performed per PWS, material properly disposed of).
  • Repair of ground damage (100% compliance).
  • Safety and Traffic Control Measures (100% compliance).

• Failure to meet required service or performance levels may result in non-payment until work is satisfactory.

• The PWS is for "ROCR FY26 Cyclic Hazard Tree Mitigation."

• The location is "3545 Williamsburg Land NW, Washington, DC 20008."

• The contractor must develop and implement a performance management system and report performance to the designated Government representative.

• The contractor must provide an On-Site Supervisor and an alternate, with written designation submitted two weeks post-award.

• An ISA Certified Arborist ID and copy of their certificate must be provided ten days prior to the intended start date.

• Contractor employee conduct is monitored, with a maximum of two reported written instances allowed per employee; offending employees may be dismissed.

• Deficient work may require re-performance at no additional cost, submission of a corrective action plan, and could lead to payment withholding, rejection of work, suspension of operations, or referral to the Contracting Officer (CO).

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-4281, Revision No. 36) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas, including Virginia (Counties of Fairfax, Fauquier, Loudoun, Prince William and Stafford), the District of Columbia, and Maryland (Counties of Charles and St Mary's).

This document lists numerous occupational codes and their corresponding minimum hourly wage rates. It also specifies required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and Paid Sick Leave ($5.09 per hour or $203.60 per week) under Executive Order 13706. Vacation and holiday pay requirements are also detailed.

This document does not specify contract type, period of performance, or estimated value. It serves as a baseline for wage and benefit requirements for contracts awarded on or after January 1, 2017, and for contracts awarded between January 1, 2015, and January 29, 2022 (if not renewed or extended after January 30, 2022).

This document does not contain proposal submission instructions or evaluation criteria. It is a wage determination that contractors must adhere to when performing work under a covered contract.

This document does not specify eligibility or set-aside requirements. However, it notes that certain computer occupations may be exempt under specific conditions, and a conformance process is required for unlisted classifications.

• Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) are applicable.
• A process for requesting authorization of additional classifications and wage rates (Standard Form 1444) is outlined.
• Uniform allowance requirements are detailed, including reimbursement for purchase and maintenance.
• The Service Contract Act Directory of Occupations is referenced for job descriptions.

Performance Work Statement (PWS)

To mitigate hazardous tree and vegetation conditions within Rock Creek Park (ROCR) and support overall landscape management. This includes pruning and removing dead or diseased trees, and clearing woody vegetation along roadsides, in park landscapes, around facilities, and adjacent to private properties. The work supplements existing ROCR tree crew efforts and enhances public safety.

• Full-Spectrum Tree Services: Provide comprehensive arboricultural and vegetation management services. This includes accessing, removing, pruning, processing, hauling, and disposing of hazardous trees, limbs, storm-damaged trees, and hazardous vegetation.

• Specific Activities: May include large tree removal, technical rigging, climbing, tracked aerial lift operations, crane-assisted removals, pruning, hazard reduction, storm response, stump grinding (when directed), debris removal, chipping, hauling, traffic and pedestrian control, and site cleanup.

• Hazard Identification: Mitigate hazards identified by the Tree Crew Supervisor, Contracting Officer’s Representative (COR), or designated ROCR representative.

• Resource Support: Provide five (5) eight-hour workdays per month of full-spectrum tree services, including specified personnel and equipment (chip truck/chipper, bucket truck, log truck, climbers, ground workers, crane/aerial lift as needed).

• Stockpiled Material Removal: Haul and properly dispose of stockpiled logs and woody materials from a designated ROCR wood dump site.

• All work must be completed within 12 calendar months after award.

• Pruning must adhere to the latest ANSI A300 Pruning Standards and ISA Best Management Practices.

• Brush and logs must be removed or chipped and broadcast according to COR direction.

• Stumps must be cut flush with grade or no more than 3 inches above grade with COR approval.

• Contractor-generated refuse must be hauled from the work site daily.

• Ground disturbance must be repaired to the COR's satisfaction.

• Performance standards and Acceptable Quality Levels (AQLs) are detailed in the Quality Assurance Surveillance Plan (QASP).

• Period: All work to be completed within 365 calendar days after award. Tasks begin within 10 days after award.

• Place: Multiple Government-owned or managed locations within Washington, DC, under ROCR jurisdiction. Work may involve access from adjacent public and private properties and roadways.

• Contract Type: Firm-fixed-price.

• Personnel: Requires an International Society of Arboriculture (ISA) Certified Arborist as the primary technical contact. A minimum of one on-site supervisor fluent in English is required.

• Permits: Contractor must obtain and maintain all required permits and licenses.

• Traffic Control: Coordinate all lane closures with COR, U.S. Park Police, and DDOT. Lane closures permitted Monday-Friday, 0900-1430, with one week's advance notice. Comply with MUTCD and AASHTO standards. Contractor responsible for costs and coordination on non-NPS roadways and potential overtime for U.S. Park Police.

• Safety: Comply with ANSI Z133, OSHA, federal, state, and local safety standards. Use appropriate Personal Protective Equipment (PPE).

• Submittals: Safety Plan, Certificate of Insurance, Update Reports, List of credentialed personnel and equipment, Log and wood removal hauling plan, Work Log.

• Business Hours: Routine services between 6:00 a.m. – 3:30 p.m. Monday-Friday. Work on Federal Holidays requires COR approval.

• Security: Contractor responsible for the security of equipment left on-site.

• Damage Responsibility: Contractor is responsible for any damage to Government or private property caused during operations.

Form / Attachment / Pricing Sheet

This document is a "FACTS Sheet" (Present/Past Performance) that offerors must complete. It serves as a professional reference form to evaluate an offeror's past performance on projects similar in size and scope to the Rock Creek Park Hazardous Tree Maintenance Services opportunity. The government will use this information for source selection.

• Offerors must provide details for three (3) relevant previous projects within the last five (5) years that involved Full Spectrum Hazardous Tree Services.
• Required information for each project includes:
  • Project Title & Contract Number
  • Address of Project
  • Percentage of Project Self Performed
  • Period of Performance
  • Number of Modifications
  • Customer/Organization Name
  • Contracting Officer and Buyer POC contact information
  • Type of Contract
  • Offeror's Role (Prime/Subcontractor)
  • Original and Final Contract Dollar Value (with explanation for changes)
  • Summary of work, highlighting similarities to the current opportunity (max 2 paragraphs, 5 sentences each)
  • Details on on-time delivery performance (max 1 paragraph, 5 sentences)
• Offerors must complete all requested information, using "N/A" if information is unavailable.

This form is critical for bidders to demonstrate their relevant past performance. Completing it accurately and thoroughly, focusing on projects similar to the Rock Creek Park Hazardous Tree Maintenance Services, is essential for a successful proposal. The government will independently assess the relevancy of the provided information.