FY26 FCI GILMER ELEVATOR LABOR & REPAIR

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for replacing and repairing elevator components at the Federal Bureau of Prisons (FBOP), FCI Gilmer.

The contractor is required to supply, replace, and install the following elevator components:

• Non-periphery MCE control
• Power unit motor
• Key activated fixtures (Best Key flat type)
• GAL door operator
• Hanger rolls
• GAL interlocks
• GAL hoist door hangers
• All new travel and hoist cable wiring
• Replacement or repair of car guide rollers
• Replacement of the current leveling system with an MCE leveling system
• All associated electronics and electronic wiring

Work hours are Monday - Friday, 7:00 AM – 3:00 PM, excluding Federal holidays. Any work outside these hours requires scheduling at least five (5) working days in advance. Access to the site is during normal working hours, except during emergencies.

• Work Hours & Scheduling: Adherence to specified work hours and advance scheduling for off-hours work.
• Security: Contractors must be aware of and comply with correctional facility working conditions, including potential delays due to inmate movements, lockdowns, or emergencies. Contractors will be escorted out during emergencies. No cell phones, cameras, or two-way pagers are allowed. Specific clothing restrictions apply (no green or khaki colors).
• Materials Delivery: All materials/equipment must be processed and coordinated with the COR. Deliveries accepted between 7:30 AM and 2:00 PM, Monday-Friday. Contractor is responsible for loading/unloading and must not impede site access.
• Storage: Materials/tools must be stored in a mutually agreed-upon secure, lockable area. Tools will be inventoried upon entry and exit.
• Safety: Contractors must provide and wear required PPE. Ladders must be secured. Lock-out/Tag-out procedures must comply with institutional policy and require both contractor and FCI Gilmer locks.
• Documentation: The Facilities Department will document project work with a camera; contractors may request copies.
• Meals & Smoking: Lunches are to be consumed at the work site. Smoking is restricted to designated areas.

Form / Attachment / Pricing Sheet

This document provides information and instructions for an upcoming site visit. It details the requirements for obtaining an NCIC (National Crime Information Center) clearance, which is mandatory for all offerors attending the site visit. The NCIC form is attached and must be submitted to the Contracting Officer (Jessica Hutchison at J2Hutchison@bop.gov) as soon as possible to allow for processing prior to the site visit date.

• NCIC Clearance: Required for entry into the institution. No offerors will be permitted inside without an approved NCIC.
• Address: 201 FCI Lane, Glenville, WV 26351.
• Special Instructions for Entry: Offerors must enter through the Administration Building lobby, provide a valid driver's license or picture identification, and submit all items (including no cell phones or electronics) for X-ray screening and metal detection. All offerors will be escorted.
• Questions: Can be directed to Facilities Manager Tim Jarvis (304-626-2500 x 2598 / tejarvis@bop.gov) or General Foremen Leonard Hurley (304-626-2500 x 2690 / lhurley@bop.gov).

This document is critical for any bidder intending to participate in the site visit. It outlines the necessary steps and documentation (NCIC form) required for entry, as well as specific procedures to follow on the day of the visit. Failure to obtain NCIC clearance will prevent entry. The document also provides contact information for any questions regarding the site visit or the NCIC process.

Solicitation / RFP / RFQ

This solicitation (RFQ) is for Elevator Repair, including contracted labor, equipment, supplies, and materials. Bidders must ensure they are quoting on the exact specified measurements and components.

• Elevator Repair services.

• Bidders must quote on exact specified measurements and components.

• Representations and Certifications must be completed and current in the System for Award Management (SAM.gov).

• Standard Form (SF) 1449 must be completed, including blocks 17a, 20, 30a, 30b, and 30c.

• Attached quote sheets must be used, including offeror name and UEI number in the header.

• Email address and UEI number must be included in block 20 of the SF 1449.

• Original signatures are required on quotes.

• Award will be made on a line-item basis to the responsive/responsible vendor offering the best value.

• Past performance will be considered approximately equal in value to price.

• An onsite visit is scheduled for February 12, 2026, at 1:00 PM EST. Inquiries regarding the site visit should be sent to TEJarvis@bop.gov or LHurley@bop.gov.

• Quotations must be submitted via email to j2hutchison@bop.gov.

• Faxed bids or hand-carried quotes will NOT be accepted.

• Quotes must not be submitted to any other locations.

• Quotes received after the deadline will be processed per FAR 52.212-1(f).

• The solicitation is due in the Contracting Office no later than 4:00 PM EST on February 20, 2026.

• Not specified in this document.

• All awardees must meet the requirements of the RFQ. Failure to meet requirements will be noted and utilized as Past Performance Information, potentially shared with other Bureau of Prison facilities.

• For questions, contact Jessica Hutchison at 304-626-2500, ext. 1082.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the replacement and repair of elevator components for three elevators at the Federal Bureau of Prisons, FCI Gilmer. The government is procuring these services to ensure the continued safe and reliable operation of the elevators.

• Supply, replace, and install specified elevator components.

• Components include, but are not limited to: Non periphery MCE control, Power unit motor, Key activated fixtures, Car operating panel, GAL door operator, Hanger rolls, GAL Interlocks, GAL hoist door hangers.

• Installation of all new travel and hoist cable wiring.

• Replacement or repair of car guide rollers.

• Replacement of the current leveling system with an MCE leveling system.

• Installation of all new electronics and electronic wiring.

• Offerors are urged to inspect the site.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but implied to cover the replacement and repair work.

• Estimated Value: Not stated.

• Offer Due Date: 02/20/2026 at 04:00 ET.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 30 of the solicitation form.

• Evaluation Criteria: Not detailed in the provided pages, but typically includes factors like price, technical capability, and past performance.

• The acquisition is set aside for Small Business.

• NAICS Code: 238290 (Other Building Equipment Contractors).

• Size Standard: Not specified.

• The solicitation includes numerous FAR clauses and addenda, many with deviations and specific dates. Key clauses relate to contract terms, conditions, security, privacy, and payment.

• The "Elevators Components Statement Of Work (SOW).pdf" and "ON SITE VISIT INFORMATION SHEET.pdf" are listed as attachments.