FY26 FCI MILAN CERTIFIED QTR 3

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services. The Federal Bureau of Prisons (FBP) is seeking offers for various food items, primarily Kosher and Halal certified meals and ingredients, as indicated by the detailed "Schedule of Supplies/Services" in Section 1.

The core of the solicitation details a comprehensive list of specific food items, including:

• Kosher products: Tartar sauce, margarine, beverage, coffee, dry cereal, farina, jelly, mayonnaise, mustard, sardines, sugar substitute, tuna, vegetable juice, WW bread, pasta meal, and lasagna.
• Halal products: Beans & Franks meal, cheese omelet meal, chicken cacciatore meal, chicken chow mein meal, chicken wing meal, fish fillet meal, meatballs meal, meatloaf meal, spaghetti & meatballs meal, Spanish omelet meal, and turkey cutlet meal.

Each item specifies quantity, unit, and unit price fields for offerors to complete. Specific requirements for packaging, certification (e.g., "Certified Kosher Parve", "Certified Halal"), and marking are noted for many items.

• The solicitation number is 15B41726Q00000013.

• The issue date is February 24, 2026.

• The offer due date is March 9, 2026, at 12:00 PM ET.

• The NAICS code is 311999.

• The contract type is expected to be Firm Fixed Price.

• Delivery is specified as "FOB Destination" and must be within 30 days after award.

• Offers must be submitted by the due date and time specified.

• The solicitation includes FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation-Commercial Products and Commercial Services), which outline submission requirements and evaluation criteria (Past Performance and Pricing are explicitly mentioned).

• Offerors must be registered in the System for Award Management (SAM).

• The acquisition is set aside for Small Business (100%).

• The document includes numerous FAR and supplemental clauses and provisions covering contract terms, conditions, payment, security, privacy, and other requirements.

• Vendors must self-certify in SAM.

• Delivery address is Federal Bureau of Prisons, FCI Milan, 4004 East Arkona Road, Milan, MI 48160.

Solicitation / RFP / RFQ

This is a solicitation for quotations for 3rd Quarter FY 2026 CERTIFIED items for the Federal Bureau of Prisons, FCI Milan, Milan, MI. The acquisition is set aside for small businesses.

• Procurement of "CERTIFIED" items for the 3rd Quarter of Fiscal Year 2026.

• Delivery is to be completed within thirty (30) days of order.

• This acquisition will be procured in accordance with FAR Part 12 (Acquisition of Commercial Items) and Part 13 (Simplified Acquisition Procedures).

• Award may be made without discussion; initial quotes should provide sufficient information for award.

• The government intends to award to the contractor whose quote represents the best value based on price, technical acceptance, and past performance.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID.

• Quotations must be submitted via email to C1dennis@bop.gov and A1weaver@bop.gov.

• Crucially, offerors must fill in the attached Excel sheet and submit in that format; any other format will not be accepted. Handwritten bids will be rejected.

• Quotations are due no later than March 09, 2026, at 12:00 PM Eastern Standard Time.

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• This acquisition is set aside for small businesses.

• Faxed/mailed quotations will not be accepted.

• Offerors are responsible for ensuring their quote is received by the deadline.

• Questions can be directed via email to C1dennis@bop.gov and A1weaver@bop.gov.

Form / Attachment / Pricing Sheet

This document outlines the specific product specifications and quantities required for the Fiscal Year 2026, Quarter 3 procurement for FCI Milan. It details various food items, primarily focusing on Kosher and Halal certified products, along with their required packaging, certifications, and quantities.

• Product Specifications: Detailed descriptions of each item, including type, packaging (e.g., individual packets, cases), size, and specific certifications (e.g., Kosher Parve, Halal, FD&C Act compliance).
• Quantity: The required number of units or cases for each item.
• Compliance Requirements: Mandates adherence to Federal, State, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Specific allergen labeling is required. No specification substitutions are accepted.
• Delivery Information: Specifies delivery during April 2026, Monday-Friday, 7:30 AM - 1:30 PM. Deliveries must be palletized (unless arranged otherwise), with specific temperature requirements for perishable and frozen foods. Religious diet items must be marked with the appropriate symbol.

This document is critical for potential bidders as it defines the exact products, quantities, and strict compliance standards (including religious certifications and food safety regulations) that must be met. Bidders must ensure their offerings precisely match these specifications to be considered for award. Failure to comply with these specifications or delivery requirements will result in refusal of the product and negatively impact past performance evaluations.