FY26 FCI Milan MEATS QTR 3

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for various meat and poultry products required for Fiscal Year 2026, Quarter 3, at FCI Milan. It serves as a critical reference for bidders to understand the exact quality, preparation, packaging, and labeling requirements for each item.

• General Compliance: All items must meet federal, state, and local regulations, including FD&C Act and Fair Packaging and Labeling Act. Allergen labeling is mandatory. No specification substitutions are allowed.
• Product Specifications: Detailed requirements for specific items including:
  • Beef Patty (6 oz): 80% lean, frozen, round shape, paper separated or IQF. Must be 6 months or younger upon delivery. No organ or tongue meat. Labeled "Beef, All Beef, Pure Beef, or 100% Beef" with fat percentage. Packed in 10-60 lb cases.
  • Ground Beef (80/20): Frozen, 80% lean. Must be 6 months or younger upon delivery. No organ or tongue meat. Labeled with fat percentage. No soy.
  • Roast Beef (Raw): Top or Bottom Round, or Strip Loin, boneless. Frozen, 12-28 lb weight range. Must indicate IMPS and average roast weight.
  • Chicken (Boneless/Skinless): Raw, white meat, frozen, USDA A quality. Free of cartilage, fat, holes, tendons, bone pieces, blood clots, bruises, cuts, tears. Unbreaded. Packed in poly bag boxes (min 2 mil thickness).
  • Chicken Breast (Boneless): Raw, white meat, frozen, USDA A quality. Processed under FSIS inspection. Must be 60 days or less prior to delivery. Free of defects. Unbreaded. Size 5-7 ounces.
  • Fish Fillet (Raw, 4-7 oz): IQF, unglazed, skin-on or skin-off. U.S. Grade A or B. Acceptable types include Tilapia, Cod, Haddock, etc. 100% net weight, no water or glaze added.
  • Italian Sausage (Pork): Fresh, uncooked, links (3.8-5 oz range). Pork and Turkey or Pork and Chicken (pork predominant). Natural hog or collagen casing. No soy.
  • Turkey Roast (Raw): Boneless, rolled and tied. U.S. Grade A. Breast meat or breast/thigh meat (8-12 lb) or whole thigh meat (6 lb). Max 12.5% skin.
  • Turkey Ground: Raw, bulk, frozen. Max 15% fat. Sealed bags. Labeled with fat content.
• Delivery: All items must be delivered according to the schedule (April 2026) and temperature requirements (frozen at 0°F or below, non-perishables 34-40°F). Deliveries are Monday-Friday, 7:30 AM - 1:30 PM.

Bidders must carefully review these specifications to ensure their products meet all requirements. Failure to comply will result in rejection of the quote or product. Key details include freshness requirements (e.g., 6 months or younger for beef patties), specific grading (USDA A for chicken), weight ranges, and prohibited ingredients (e.g., soy, organ meat). Compliance with packaging and labeling is also critical. The delivery schedule and temperature requirements must be adhered to.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the Federal Bureau of Prisons (BOP), FCI Milan, MI, for 1st Quarter FY 2026 MEAT items. The acquisition is set aside for small businesses.

• Procurement of 1st Quarter FY 2026 MEAT items.

• Delivery must be completed within thirty (30) days of order.

• This acquisition will be procured in accordance with FAR Part 12 (Acquisition of Commercial Items) and Part 13 (Simplified Acquisition Procedures).

• Award may be made without discussions; initial quotes should reflect the offeror's ability to perform at a reasonable price.

• The government intends to award a contract to the offeror whose quote represents the best value based on price, technical acceptance, and past performance.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID.

• Quotations must be submitted via email to C1dennis@bop.gov and A1weaver@bop.gov.

• Offerors must use the attached Excel sheet for submission; any other format will not be accepted. Handwritten bids will be rejected.

• The deadline for quotation submission is March 09, 2026, at 12:00 PM Eastern Standard Time.

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• This acquisition is set aside for small businesses.

• Faxed/mailed quotations will not be accepted.

• Offerors are responsible for ensuring their quote is received by the deadline.

• Questions can be directed via email to C1dennis@bop.gov and A1weaver@bop.gov.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services, specifically for meat products to be delivered to the Federal Bureau of Prisons, FCI Milan. The solicitation number is 15B41726Q00000012.

The schedule of supplies/services details various meat items, including:

• Beef Patty, 6 oz, pounds (Item 0001)
• Beef, Ground, 80/20, pounds (Item 0002)
• Beef, Roast Beef, Raw, pound (Item 0003)
• Chicken, Boneless/Skinless, pound (Item 0004)
• Chicken, Breast Boneless, pound (Item 0005)
• Fish, Fillet, Raw, 4-7 oz, pounds (Item 0006)
• Italian Sausage, Pork, by the pound (Item 0007)
• Turkey Roast Raw, by the pound (Item 0008)
• Turkey, Ground (Item 0009)

Specific requirements for each item include details on fat content, preparation, packaging, and delivery timelines (e.g., within 30 days of award for meat delivery). Product must be 6 months or younger upon delivery, with the date clearly on the label.

• Contract Type: Firm Fixed Price

• Period of Performance: Not explicitly stated, but delivery for Item 0001 is scheduled for 04/01/2026.

• Estimated Value: Not stated.

• Offer Due Date: 03/09/2026, 12:00 ET.

• Submission Instructions: Offers must be signed and dated, including solicitation number, offeror's name/address/phone, UEI, EFT indicator, responses to required provisions, and a statement of agreement with terms and conditions.

• Evaluation Criteria: The solicitation references FAR 52.212-2 for evaluation, which will consider price and other factors, including past performance and pricing. The government reserves the right to conduct discussions if necessary.

• The acquisition is set aside for Small Business (100.00%).

• NAICS Code: 311999

• Size Standard: 700

• Vendors must self-certify in SAM.

• Offers will only be considered if signed. Failure to sign will result in rejection.

• The document includes numerous FAR clauses and deviations, covering topics such as contract terms, payment, security, privacy, and prohibitions on certain foreign entities and technologies.