FY26 FCI MILAN SUBSISTENCE QTR 3

Forms / Attachments / Pricing Sheets

This document outlines the detailed specifications for various food and beverage items required for Fiscal Year 2026, Quarter 3, at FCI Milan. It serves as a specification sheet for potential bidders to understand the exact requirements for each item to be considered for award.

• General Compliance: All delivered items must comply with federal, state, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Allergen labeling requirements must be met. No specification substitutions are accepted.
• Product Specifications: Detailed descriptions are provided for numerous food items, including:
  • Cheeses (Cheddar, Mozzarella, Parmesan)
  • Margarine
  • Tofu
  • Sauces (Alfredo)
  • Beans (Black, Garbanzo, Kidney, Lentil, Pinto)
  • Vegetables (Beets, Carrots, Corn, Green Beans, Mixed Vegetable, Peas, Spinach, Tomatoes)
  • Beverages (Coffee, Lime Juice)
  • Mixes (Biscuit, Blueberry Cake, Coffee Cake, Cornbread, Devil's Food Cake, Spice Cake, Yellow Cake, Biscuit Mix, Blueberry Cake Mix, Coffee Cake Mix, Cornbread Mix, Devil's Food Cake Mix, Spice Cake Mix, Yellow Cake Mix)
  • Sugars (Brown, Powdered, Granulated)
  • Seasonings (Cajun, Chili Powder, Garlic Powder, Red Pepper, Taco)
  • Grains (Bran Flakes, Grits, Oatmeal, Rice)
  • Pasta (Elbow Macaroni, Spaghetti)
  • Oils & Shortening (Salad Oil, Shortening)
  • Other items include: Coffee Filters, Disposable Cups, Disposable Food Trays, Disposable Napkins, Plastic Sandwich Bags, Taco Shells, Tortilla Chips, Flour (All Purpose, Tortilla), Imitation Maple Syrup, Soup Base (Chicken).
• Packaging & Quantity: Specific packaging requirements (e.g., cans, bags, cases, pounds, gallons) and quantities are listed for each item.
• Origin: Some items specify that they must be a product of the United States or Canada.

Bidders must carefully review each item's specifications, including grade, type, style, ingredients, packaging, and origin requirements. Failure to meet these specifications will result in the quoted item not being considered for award. The document also references the BOP National Menu Specifications, which contractors must obtain and understand prior to quoting. Delivery is expected in April 2026, with specific delivery hours and requirements for temperature control and palletization.

Solicitation / RFP / RFQ

This document is a solicitation for subsistence items for the Federal Bureau of Prisons, FCI Milan, for FY26 QTR 3. The government is procuring a variety of food and beverage items.

The solicitation details a "SCHEDULE OF SUPPLIES/SERVICES" which lists numerous food items, including various types of cheese, margarine, beans, vegetables, fruits, spices, mixes, and beverages. Each item has a specified quantity and unit of measure. The delivery must be within 30 days after award.

• Contract Type: Firm Fixed Price

• Period of Performance: Not explicitly stated, but implied to cover FY26 QTR 3.

• Estimated Value: Not stated.

• Offer Due Date: 03/09/2026, 12:00 ET.

• Submission Instructions: Offers must be signed and dated and submitted to the office specified in the solicitation by the due date. Key information required includes Offeror's UEI, TIN, and CAGE code. The offer must state the extent of agreement with all terms and conditions.

• Evaluation Criteria: The government will award a contract to the responsible Offeror whose offer conforming to the solicitation is most advantageous, considering price and other factors. Specific evaluation factors are listed as PAST PERFORMANCE AND PRICING.

• Key Deadlines: Offer due date is 03/09/2026. Offers must be held firm for 60 calendar days from the offer due date.

• The acquisition is set aside for Small Business (100%).

• Vendors must self-certify in SAM.

• Offers will only be considered if signed. Unsigned offers will be rejected.

• Delivery must be within 30 days after award.

• The document includes numerous FAR and DEVIATION clauses related to contract terms, conditions, representations, and certifications.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the U.S. Department of Justice, Federal Bureau of Prisons (FCI Milan, Milan, MI) for 3rd Quarter FY 2026 SUBSISTENCE items. The acquisition is set aside for small businesses.

• Procurement of SUBSISTENCE items for the 3rd Quarter of FY 2026.

• Delivery is to be completed within thirty (30) days of order.

• Not explicitly stated, but implied to be a contract for goods.

• Submission Method: Email quotes to C1dennis@bop.gov and A1weaver@bop.gov.

• Format: Fill in the attached Excel sheet and submit in that format. Handwritten bids and any other format will be rejected.

• Deadline: March 09, 2026, by 12:00 PM Eastern Standard Time.

• Evaluation: Quotations will be evaluated based on price, technical acceptance, and past performance. An award may be made without discussion, so initial quotes should be the best terms offered.

• Procedures: The acquisition will follow FAR Part 12 (Acquisition of Commercial Items) and Part 13 (Simplified Acquisition Procedures).

• This acquisition is set aside for small businesses.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID.

• Faxed/mailed quotations will not be accepted.

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• Questions should be directed via email to C1dennis@bop.gov and A1weaver@bop.gov.