FY26 LRS Vertical Carousels

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace aging vertical carousel filing systems across multiple locations at Fairchild Air Force Base with new units to improve storage efficiency and ease of retrieval.

• Remove and dispose of existing vertical carousel units and associated debris/waste in accordance with all applicable regulations.

• Return serviceable parts from existing units to the government.

• Install new vertical carousel units.

• Test new units for operational capability.

• A total of seven (7) new vertical carousels are to be delivered and installed.

  • Five units to be installed at 400 S. Gate 35 Road, Bldg. 2045, Fairchild AFB, WA 99011.
  • Two units to be installed at 500 Arnold Road, Bldg. 2163, Fairchild AFB, WA 99011.

• All new carousel units and associated components must comply with applicable local, state, and federal safety regulations, codes, and standards.

• Standard manufacturer warranties on parts and labor rates shall apply.

• New parts must be new; no refurbished materials will be accepted.

• Automatic chain tensioner or equivalent specifications for automatic operation, reduced wear and tear, increased reliability, and low maintenance.

• Access opening light for improved visibility.

• Safety-light curtain to automatically stop carousel rotation when breached.

• All work will be performed on Fairchild Air Force Base at the specified building locations.

• Security Requirements: All personnel must abide by Fairchild AFB security regulations, undergo background checks, and provide personal information (full name, DOB, SSN, driver's license details) for installation access.

• Personnel performing the work will be escorted on the installation.

• Hours of Operation: Standard hours are 0700-1630 Monday through Friday, excluding Federal Holidays. Work outside these hours requires Contracting Officer approval.

• Contractor must provide certified electricians for disconnecting and reconnecting power to the carousels.

• Contractor must remove and re-install the Heavy Duty Safety Switch from the old carousel to the new unit.

• Contractor is responsible for providing forklift and scissor lift for installation crew use.

• Contractor may use a provided manual boom cart for moving equipment.

• Disposal of scrap metal bins from old carousels is required.

Amendment / Modification

This amendment provides responses to contractor questions and revises the Statement of Work (SOW).

• Question 28 Response: The government will accept bins with an 8.0" height for the intermediate shelf on multipurpose carriers (Appendix A – Carousel C, Appendix D – Carousel H, and Appendix E – Carousel G). This update is reflected in the revised SOW.

• Revised Statement of Work (SOW): Attachment 1: Statement of Work (REV3) has been replaced by Attachment 1: Statement of Work (REV4). This REV4 supersedes and replaces all previous versions of the SOW.

• Attachment 1: Statement of Work (REV4) replaces REV3.

• Appendices A, D, and E have been updated to reflect the change in bin height acceptance.

• Offerors are instructed to fill out blocks 15a, 15b, and 15c and provide a copy with their proposal.

• All other items from the original solicitation remain unchanged.

• The deadline for receipt of offers is not extended.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure efficient storage and handling of supplies, records, and materials by replacing aging vertical carousel filing systems.

• Remove existing vertical carousels by disassembling and disposing of debris/waste in accordance with all applicable regulations.

• Return serviceable parts (shelves, bins, drawers, assemblies, doors, etc.) to the government.

• Install new vertical carousels, test for operational capability, and dispose of any remaining debris/waste.

• A total of seven (7) new vertical carousels are to be delivered and installed at Fairchild Air Force Base.

• Specific locations for installation include Bldg. 2045 (5 locations) and Bldg. 2163 (2 locations).

• All new carousels and associated components must comply with applicable local, state, and federal safety regulations, codes, and standards.

• Standard manufacturer warranties on parts and labor rates shall apply.

• The system must meet specific performance requirements detailed in the appendices for each carousel type (e.g., dimensions, carrier configuration, bin specifications, power requirements).

• All work will be performed on Fairchild Air Force Base.

• Hours of operation are generally 0700-1630 Monday through Friday, excluding Federal Holidays, but work outside these hours may be approved.

• Security Requirements: All personnel must abide by Fairchild AFB security regulations, pass a background check, and provide personal information for installation access.

• Personnel performing the work will be escorted on the installation.

• Electrician services are required for disconnecting and reconnecting power to the carousels.

• Contractors must provide their own forklifts and scissor lifts for installation. A manual boom cart is also available.

• Scrap metal bins are required for the disposal of old carousels.

Amendment / Modification

This amendment (0008) provides additional responses to contractor questions and revises the Statement of Work (SOW).

Key changes include:

• Clarification on bin clearance requirements (0.5" overall, not per bin).

• Adjustment to acceptable access opening height range to 19.5" to 32" high.

• Confirmation that all carousels must comply with applicable safety regulations.

• Clarification that standard manufacturer warranties for parts and labor apply, with no specified minimum period beyond that.

• Confirmation that a carousel depth of 65.80" – 72" is acceptable for all units.

• Confirmation that a multipurpose carrier length of 96" is acceptable, provided the 0.5" overall bin clearance is met.

• Attachment 1: Statement of Work (REV2) is replaced by Attachment 1: Statement of Work (REV3).

• Updates have been incorporated into all Appendices of the SOW.

• Contractors must acknowledge receipt of this amendment.

• Offerors should ensure their proposals reflect the revised SOW and Q&A clarifications.

• The deadline for offer receipt is not extended.

Amendment / Modification

This amendment (0007) to solicitation FA462026QA202 extends the RFQ due date and time.

• RFQ Due Date/Time: Extended from 4 March 2026 / 10:00 AM PT to 11 March 2026 / 10:00 AM PT.

• The proposal submission deadline has been extended. Offerors must acknowledge receipt of this amendment and may need to update their proposals. All other terms and conditions remain unchanged.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure efficient storage and handling of supplies, records, and materials by replacing aging vertical carousel filing systems with new units.

• Remove and dispose of existing vertical carousel units in accordance with regulations.

• Return serviceable parts (shelves, bins, drawers, assemblies, doors) to the government.

• Deliver and install new vertical carousel units.

• Test new units for operational capability.

• Dispose of any resulting debris/waste.

• The government is requesting a total of seven (7) new Vertical Carousels.

• Carousel Units: Specific models include LRS Carousel C, E, F, H, G, LRS IPE Carousel, and LRS Envision Carousel.

• Specifications: Detailed dimensions, worksurface depth, access opening height, number of multipurpose carriers, and bin specifications are provided for each carousel type in the appendices.

• New Parts: All parts provided must be new; refurbished materials are not accepted.

• Warranties: Standard manufacturer warranties on parts and labor apply.

• Delivery: Contractor shall provide actual lead time.

• Security: Personnel must comply with Fairchild Air Force Base security regulations, pass a background check, and provide personal information for installation access.

• Power: Units require 480V / 3-phase / 50/60 Hz power.

• Automatic Chain Tensioner: Units must have an automatic chain tensioner or meet specified alternative requirements for automatic operation, reduced wear, increased reliability, and low maintenance.

• Safety Features: Units must include an access opening light and a safety-light curtain that stops rotation when breached.

• Electrician Services: Certified electricians are required for disconnecting power from old units, splitting power sources, reconnecting power to new units, and testing.

• Existing Unit Removal: Specific parts (Power Supply, Display Panel, Heavy Duty Safety Switch) from existing units are to be saved for the government. The Heavy Duty Safety Switch is to be re-installed on the replacement unit.

• Work will be performed on Fairchild Air Force Base at the locations specified in the appendices and by CLIN.

• Hours of operation are typically 0700-1630 Monday through Friday, excluding Federal Holidays. Work outside these hours requires Contracting Officer approval.

• Contractor must provide scrap metal bins for disposal of old carousel parts.

• Contractor must provide forklift and scissor lift for installation crew use.

• Possible need for shims to level out new units.

Amendment / Modification

This amendment provides responses to contractor questions and revises the Statement of Work (SOW).

Key changes include:

• Bin Clearance and Clear Height: Updates to bin clearance and clear height for Appendices D and E.

• Access Openings: Acceptance of an access clear opening height of 32 inches.

• Multipurpose Carriers: Updates to Multipurpose Carriers length requirements in Appendices A, D, and E to accommodate bin clearance specifications.

• Statement of Work Revision: Attachment 1: Statement of Work (REV1) is replaced with Attachment 1: Statement of Work (REV2).

• Attachment 1: Statement of Work (REV1) is replaced by Attachment 1: Statement of Work (REV2).

• Appendices A, D, and E have been updated regarding bin clearance and multipurpose carrier length requirements.

• Prospective contractors should note the revised Statement of Work and updated appendix details when preparing their proposals.

• Offers must acknowledge receipt of this amendment.

Amendment / Modification

This amendment extends the RFQ due date and time.

• RFQ Due Date/Time: Extended from 25 February 2026 / 10:00 AM PT to 4 March 2026 / 10:00 AM PT.

• The proposal submission deadline has been extended to 4 March 2026 / 10:00 AM PT.

• Offerors are instructed to fill out blocks 15a, 15b, and 15c and provide a copy with their proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace aging vertical carousel filing systems with new units to ensure efficient storage and retrieval of supplies, records, and materials.

• Remove and dispose of existing vertical carousel units in accordance with regulations.

• Return serviceable parts from existing units to the government.

• Deliver and install seven (7) new vertical carousel units at Fairchild Air Force Base.

• Test new units for operational capability.

• Dispose of all debris and waste generated during the process.

• Bldg. 2045, 400 S. Gate 35 Road, Fairchild AFB, WA: LRS Carousel C, E, F, H, G

• Bldg. 2163, 500 Arnold Road, Fairchild AFB, WA: LRS IPE Carousel, LRS Envision Carousel

• All parts provided must be new; no refurbished materials accepted.

• Standard manufacturer warranties on parts and labor rates apply.

• Contractor must provide actual lead time for delivery.

• All personnel must comply with Fairchild AFB security regulations.

• Personnel will be escorted on the installation.

• Personnel must pass a background check.

• Specific personal information (name, DOB, SSN, driver's license details) will be required for installation access.

• All work will be performed on Fairchild Air Force Base at the specified building/locations.

• Hours of operation are 0700-1630 Monday through Friday, excluding Federal Holidays.

• Work outside normal hours requires Contracting Officer approval.

• Contractor must coordinate work hours and service interruptions in advance.

The document includes detailed specifications for each carousel type in Appendices A through G: LRS Carousel C, E, F, H, G, IPE Carousel, and Envision Carousel. These appendices detail dimensions, carrier configurations, bin specifications, power requirements, and specific installation/removal instructions for each unit.

Amendment / Modification

This amendment (0004) to Solicitation FA462026QA202 has the following purposes:

• To provide responses to questions submitted by prospective contractors.

• To revise the Statement of Work.

• To extend the RFQ due date/time.

• RFQ Due Date Extended: The due date is extended to 25 February 2026, 10:00 AM PT.

• Statement of Work Revised: Attachment 1: Statement of Work is replaced with Attachment 1: Statement of Work (REV1).

• Contractor Questions & Answers: The amendment includes responses to contractor questions regarding:

  • Worksurface depth acceptability.
  • Access-window clear height specifications.
  • Dimensions and typos in Appendix A, B, C.
  • Factory standards for clearance and bin storage.
  • Machine height ranges and carrier configurations for various carousels (Appendix D, E, F, G, H).
  • Maximum allowable machine widths.
  • Carrier dimensions and levels.
  • Responsibilities for dismantling existing equipment.
  • MFG names and serial numbers of existing equipment.
  • Maximum allowable heights for new machines at different buildings.
  • Chain tensioner requirements and acceptable alternatives.
  • Contractor responsibilities for equipment delivery and unloading.
  • Clear height requirements for single-level carriers and intermediate shelves.
  • Carrier count clarifications for Appendix D, Carousel H.
  • Acceptability of 19" clear height for certain carriers.

• Statement of Work (Attachment 1) has been revised.

• RFQ due date has been extended.

• Bidders must acknowledge receipt of this amendment.

• The proposal submission deadline has been extended.

Questions & Answers / Clarifications

This document is a Memorandum for Record (MFR) detailing a site visit conducted on January 28, 2026, for solicitation FA462026QA202 FY26 LRS Vertical Carousel. It serves to document the proceedings and key information shared during the visit.

• The site visit included a brief description of the commodity with installation.
• The contract type is Firm Fixed Price.
• The CLIN structure is detailed as 7 CLINs.
• Key FAR clauses mentioned include FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation).
• Questions were due on February 4, 2026, at 10:00 AM, with Amendment 0002 to be sent to SrA Wang.
• The RFP was due on February 18, 2026, at 10:00 AM.

This MFR confirms the dates for questions and the RFP due date, which are critical for bidders preparing their responses. It also highlights key aspects of the solicitation, such as the contract type and CLIN structure, discussed during the site visit.

Amendment / Modification

This amendment addresses contractor questions and provides a copy of the site visit minutes and sign-in sheet.

Key clarifications include:

• Installation Costs: The quoted price for each CLIN must include all labor, tools, equipment, parts, transportation, and supervision necessary for both removing the existing vertical carousel and delivering, installing, testing, and integrating the new vertical carousel.

• Delivery and Installation Order: The order of delivery and installation will be coordinated with the 92 LRS point of contact after award. Offerors are not required to propose a specific installation sequence in their quotes.

• This amendment clarifies requirements related to installation costs and delivery/installation sequencing.

• Offerors are instructed to fill out blocks 15a, 15b, and 15c and provide a copy with their proposal.

• 26QA202 Site Visit MFR

• 26QA202 Site Visit Sign In Sheet

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the FY26 LRS Vertical Carousel opportunity (FA462026QA202). It records attendees, their organizations, contact information, and signatures.

• Names of attendees
• Associated organizations (e.g., 92 CONS/PKA, White Systems, Kardex, 92LRS)
• Phone numbers
• Email addresses
• Signatures

This document indicates which organizations and individuals attended the site visit. This information may be useful for understanding potential competition or identifying key personnel involved in the opportunity.

Amendment / Modification

• This amendment updates the point of contact for submitting questions regarding the RFQ.

• All questions must now be emailed exclusively to SrA Yuying Wang (Contracting Specialist) at yuying.wang@us.af.mil.

• The deadline for questions remains February 4, 2026, at 10:00 AM PT.

• There is no change to the quote submission process; quotes should still be submitted to both SrA Yuying Wang (yuying.wang@us.af.mil) and Kathleen Rauch (Contracting Officer) (kathleen.rauch@us.af.mil).

• Contact information for submitting questions.

• No changes to quote submission requirements or deadlines.

• Bidders must ensure questions are directed to the updated point of contact.

Amendment / Modification

This amendment provides answers to questions submitted by prospective contractors regarding the solicitation FA462026QA202.

Key clarifications include:

• Remstar Units: The government requires the removal of 7 existing vertical carousel units and the provision of 7 new units. While the Remstar brand is not specifically required, any proposed units must meet or exceed the performance characteristics outlined in the Statement of Work. Offerors must include technical information (e.g., product literature) to demonstrate compliance.

• Sprinkler Systems: There are no sprinkler systems attached to the existing vertical carousel units. Therefore, questions regarding responsibility for draining/shutoff/repressurizing are not applicable.

• RFQ Due Date: The RFQ due date has been clarified as February 18, 2026, at 10:00 AM PT.

• Teardown/Installation Start: The contractor is responsible for providing the actual lead time for removal and installation, which will be coordinated with government scheduling based on proposed lead times and mission requirements.

• The RFQ due date has been updated.

• Clarifications have been provided regarding the replacement of vertical carousel units and sprinkler systems.

• Offerors must acknowledge receipt of this amendment.

• The RFQ due date has been extended to February 18, 2026.

• Offerors must include sufficient technical information to demonstrate compliance of proposed units.

• Blocks 15a, 15b, and 15c must be filled out and a copy provided with the proposal.

Other / Unclassified

This document is a letter from the U.S. Small Business Administration (SBA) to the U.S. Department of Air Force (USAF) granting an individual waiver of the Nonmanufacturer Rule (NMR) for the purchase of vertical carousels. The waiver is for a specific procurement under NAICS code 333922, Conveyor and Conveying Equipment Manufacturing.

This waiver allows a qualified small business to supply products manufactured by other-than-small businesses or foreign manufacturers for this specific procurement. It is a one-time award waiver and does not waive other legal requirements like the Buy American Act. The document details the market research conducted by the USAF to determine that no small business domestic manufacturer could meet the specifications. It also outlines the specific requirements for the vertical carousels, including dimensions, carrier configurations, power requirements, and safety features, which are detailed in Appendix A. Bidders should note that this waiver is specific to this procurement and any modifications may require an additional waiver. The waiver is valid for one year from issuance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically "LRS VERTICAL CAROUSELS" for FY26. The government is procuring these items under FAR Subpart 12.6 and FAR Part 13.5. This announcement serves as the only solicitation, and quotes are being requested; a separate written solicitation will not be issued.

• The core requirement is to furnish all labor, tools, parts, transportation, and supervision necessary to remove existing vertical carousels and deliver, install, and fully integrate new vertical carousels.

• The contractor must include all shipping costs to deliver the units to Fairchild AFB, WA.

• Specific details regarding vertical carousel locations are identified in the Statement of Work (SOW).

• Specific delivery details will be coordinated with the 92 LRS POC after award.

• The contract will be a Firm Fixed Price.

• FOB: Destination.

• The period of performance is not explicitly stated but implied by the "FY26" designation.

• RFQ Number: FA462026QA202.

• Quotes must be submitted via email to SrA Yuying Wang (yuying.wang@us.af.mil) and Kathleen Rauch (kathleen.rauch@us.af.mil).

• RFQ due date/time: 18 February 2026 / 10:00 AM PT.

• Questions pertaining to this RFQ are due by 4 February 2026 / 10:00 AM PT.

• Evaluation will be based on Price and SPRS (Supplier Performance Risk System) IAW DFARS 252.204-7024.

• The government intends to award a contract using Simplified Acquisition Procedures.

• The vendor agrees to hold prices firm through 31 May 2026.

• This acquisition is a 100% Small Business Set-Aside.

• NAICS Code: 333922 (Conveyor and Conveying Equipment Manufacturing).

• Size Standard: 500 Employees.

• PSC Code: 3990 (Miscellaneous Material Handling Equipment).

• All prospective offerors must be registered and active in the System for Award Management (SAM) at www.sam.gov.

• A site visit will be conducted on 28 January 2026 at 10:00 AM Pacific Time at Fairchild AFB.

• The contract CLIN structure details multiple "Vertical Carousel" items (LRS Carousel C, E, F, H, G, IPE Carousel, Envision Carousel), each with a quantity of 1.

• Attachment 1: Statement of Work is referenced.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure efficient supplies, records, and materials storage and handling through the installation of new vertical carousels.

• Removal of existing vertical carousels by disassembling and disposing of debris/waste in accordance with regulations.

• Return of serviceable parts (shelves, bins, drawers, assemblies, doors) to the government.

• Installation of new vertical carousels.

• Testing for operational capability.

• Disposal of any debris/waste.

• The government is requesting seven (7) new Vertical Carousels to be delivered and installed.

• All parts provided shall be new; no refurbished materials accepted.

• Standard manufacturer warranties on parts and labor rates shall apply.

• All work will be performed on Fairchild Air Force Base.

• Specific locations for installation are detailed in the appendices and by CLIN.

• Personnel must abide by Fairchild Air Force Base security regulations.

• Personnel must pass a background check.

• Personnel must provide full name, DOB, SSN, driver’s license issuing state, and license number for installation access.

• Contractor must provide certified electricians for power disconnection, Heavy Duty Safety Switch transfer, and new unit power connection.

• Contractor must provide scrap metal bins for disposal of old carousels.

• Contractor must provide forklift and scissor lift for installation crew use.

• Work hours are typically Monday-Friday, 0700-1630, excluding Federal Holidays, but can be adjusted with Contracting Officer approval.

The document includes appendices detailing specifications for specific carousel models: LRS Carousel C, E, F, H, G, IPE Carousel, and Envision Carousel.