FY26 Lube Oil Delivery to Dredge Vessels Essayons and Yaquina

Solicitation / RFP / RFQ

This document outlines the requirements for the FY26 Annual Lube Oil Delivery for the Army Corps of Engineers Dredge Vessels ESSAYONS and YAQUINA. The government requires lube oil deliveries upon request, with specific quantities, types, locations, and dates.

• Contractor must furnish all labor, equipment, and materials for lube oil delivery via pump truck, barge, or 55-gallon drums.

• A USCG over-the-water oil transfer certificate is required.

• Specific lube oil types and estimated quantities are detailed for each vessel:

  • Dredge ESSAYONS (CLIN 0001): Up to 8,700 gallons of MobilGard HST+ 15w-40 Extra High Perf Diesel Engine Oil.
  • Dredge YAQUINA:
    • CLIN 0002: Up to 1,700 gallons of Chevron CV DELO 400 XLE SB15W40 Diesel Engine Oil (bulk, over the water).
    • CLIN 0003: Up to 275 gallons of Chevron CV DELO 400 XLE SB15W40 Diesel Engine Oil (55 Gallon Drums).
    • CLIN 0004: Up to 550 gallons of Chevron CV DELO 400 SAE 30 (55 Gallon Drums).
    • CLIN 0005: Up to 330 gallons of DTE 10 Excel 46 (55 Gallon Drums).

• Deliveries are expected to be approximately 900-1,500 gallons per request for ESSAYONS and 300-400 gallons for YAQUINA.

• Contractor must provide Coast Guard Certification for overwater delivery prior to PO issuance.

• Contractor must complete delivery to the satisfaction of the vessel's Chief Engineer.

• Contractor must provide samples of oil delivered and a certificate of analysis.

• Period of Performance (PoP): Approximately March 31, 2026 - March 19, 2027.

• Delivery locations include Terminal 2, Port of Portland, OR; Longview, WA; Astoria, OR; Coos Bay, OR; Newport, OR, and Morro Bay, CA.

• Any unused quantity of lube oil will be deobligated at the end of the dredge season.

• Invoices must be prepared per FAR clause 52.212-4(g) and submitted as an electronic PDF to CEFC-G2INVOICES@USACE.ARMY.MIL.

• Electronic copies must also be sent to T.Chris.Gibbons@usace.army.mil, Trista.M.Stark@usace.army.mil, and Brandon.M.Lasich@usace.army.mil.

• For invoice verification or payment issues, contact the USACE Finance Center at (901) 873-9077.

Not specified in this document.

• Safety precautions must comply with applicable EM 385-1-1, federal, state, and local regulations.
• The government will notify the contractor of docking dates and locations within seven (7) days of arrival.
• For urgent vessel contact, call Chief of Dredge Operations at 503-509-8591.
• Contract administration will be by the Department of the Army, Portland District, Corps of Engineers.

Form / Attachment / Pricing Sheet

This document is a price sheet for FY26 Lube Oil Deliveries. Bidders should use this to provide their unit pricing for various lube oil products and associated transportation services.

• CLIN 0001: MobilGard HST+ 15w-40 via pump trucks to Essayons.
• CLIN 0002-0005: Various Chevron CV DELO and DTE 46 lube oils delivered in bulk or 55-gallon drums to Yaquina.
• CLIN 0006-0011: Transportation services to specific terminals and bays including Port of Portland, Longview, Astoria, Coos Bay, Newport, and Morro Bay.
• Fields for Quantity, Unit Price Per Gallon (or Each for transportation), and Total Price are provided for each CLIN.
• A TOTAL QUOTED PRICE field is available at the end.

This pricing sheet is critical for bidders to accurately quote their prices for the specified lube oil products and delivery locations. The unit prices provided here will form the basis of the contract award. Bidders must complete the 'Unit Price Per Gallon' and 'Total Price' columns for each CLIN to finalize their quote.

Other / Unclassified

This document is a Contracting Officer's Decision Document justifying a sole-source procurement for lube oil delivery to the Dredge Yaquina and Dredge Essayons. It outlines the program, authority cited (RFO 12.102(a) for simplified acquisition threshold), and the estimated cost.

• Action: Firm-fixed-price supply procurement of lube oil deliveries.
• Period of Performance: Approximately March 31, 2026 - March 19, 2027.
• Deliverables: Lube oil (MobilGard HST+ 15w-40 Extra High Perf for Essayons, Chevron CV DELO 400 XLE SB15W40 for Yaquina) in quantities of approximately 900-2,000 gallons for Essayons and 300-400 gallons for Yaquina per delivery.
• Delivery Locations: Terminal 2 (Port of Portland, OR), Longview (WA), Astoria (OR), Coos Bay (OR), Newport (OR), NOAA Dock (OR), and Morro Bay (CA).
• Special Requirement: Vendors must be certified by the U.S. Coast Guard (USCG) to transfer oil over water.
• Justification for Sole Source: The specific brand name oils are required to maintain equipment reliability and prevent premature wear, component failures, and sludge buildup. Alternatives are not known to provide the same performance. The USCG certification requirement further limits competition.
• Procurement History: A list of previous purchase orders for similar services is provided, indicating a history of procurement.
• Price Determination: The Contracting Officer determines the anticipated cost will be fair and reasonable, based on comparison with Independent Government Estimate, market research, and previously awarded orders.