FY26 MAINTENANCE RENEWAL OF TRANSOFT AUTOTURN AND GUIDESIGN.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of software licenses for the Federal Highway Administration (FHWA), Eastern Federal Lands Highway Division. The solicitation is prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services.

• AutoTURN Pro User Subscription License #78750 (Quantity: 17)

• GuideSIGN Plus User Subscription License #78751 (Quantity: 17)

• Period of Performance: March 1, 2026, to February 28, 2027.

• Quotations must be received by 9:00 AM EST on Monday, February 2, 2026.

• Responses can be submitted via email to KYUNG.PARK@DOT.GOV or by mail to the address in Block 9.

• Offerors are required to have an active Federal Government Contracts Registration in the System for Award Management (SAM).

• Specific FAR clauses are included by reference, such as 52.204-7 (SAM Registration), 52.212-1 (Instructions to Offerors), and 52.212-4 (Terms and Conditions).

• The RFQ is not indicated as a small business set-aside.

• Vendors must provide SAM UEI Number, Federal Tax ID Number, CAGE Code, and Estimated Delivery Time with their quotation.

• Electronic submission of payment requests (invoices) is required via the Delphi eInvoicing web-portal (www.login.gov).

• All ICT deliverables must meet Section 508 of the Rehabilitation Act requirements.

Form / Attachment / Pricing Sheet

This document is a standard clause, FAR 52.204-13, titled "System for Award Management—Maintenance." It outlines the requirements for contractors to maintain an active registration in the System for Award Management (SAM) throughout the life of a federal contract.

• Definitions: Clarifies terms such as Commercial and Government Entity (CAGE) code, NCAGE code, and Unique Entity Identifier (UEI).
• Active Registration: Mandates that contractors maintain an active SAM registration during contract performance and through final payment. This includes reviewing and validating registration information at least annually.
• Responsibility: States that contractors are responsible for the accuracy and completeness of their SAM information and for any liability arising from inaccurate data.
• Novation and Change-of-Name Agreements: Details the process and notification requirements if a contractor legally changes its business name or transfers assets, requiring compliance with FAR part 42.
• Assignees: Specifies that assignees must be separately registered in SAM and that contractor SAM records should not be updated to reflect assignees for payment purposes.
• UEI and CAGE Code Maintenance: Requires contractors to maintain their UEI and CAGE code throughout the contract and to communicate any changes to the Contracting Officer within 30 days.
• Alternate I: Provides an alternative paragraph (b) for active registration, specifying registration timelines relative to contract award and invoice submission.

Bidders must understand that maintaining an active and accurate SAM registration is a mandatory requirement for contract performance. Failure to comply can lead to issues such as incorrect information being reflected in payment systems, potentially impacting contract execution and payment. This clause highlights the importance of managing entity identifiers (UEI, CAGE code) and business name changes in accordance with FAR regulations.

Form / Attachment / Pricing Sheet

This document is a standard provision (FAR 52.204-7) that requires offerors to be registered in the System for Award Management (SAM) prior to submitting an offer or quotation, and to maintain this registration through the time of award. It outlines the necessary identifying information and definitions related to SAM registration.

• SAM Registration Requirement: Offerors must have an active Federal Government contracts registration in SAM at the time of offer submission and award.
• Definitions: Clarifies terms such as Commercial and Government Entity (CAGE) code, Electronic Funds Transfer (EFT) indicator, Highest-level owner, Immediate owner, Predecessor, Taxpayer identification number (TIN), and Unique entity identifier (UEI).
• Required Identifiers: Offerors must provide their UEI, TIN, and CAGE code. Instructions are provided for obtaining these identifiers, including specific procedures for entities located inside and outside the United States.
• Representations and Certifications: Lists several FAR solicitation provisions (e.g., 52.204-5, 52.209-2, 52.219-1) that contain entity-level representations and certifications which are submitted as part of the SAM registration and are incorporated by reference into the offer.
• Other Information: Offerors may need to provide additional information on business operations and financial details for award and payment consideration.

This provision is critical for all potential bidders. Failure to comply with SAM registration requirements will prevent an offer from being considered for award. Bidders must ensure their SAM registration is active and that all required identifiers and representations are current and accurate. The document provides direct links and guidance for obtaining these necessary registrations and codes.

Other / Unclassified

This document is a Justification for Restricted Competition (Sole Source) for the Federal Highway Administration (FHWA). It outlines the need for an annual maintenance renewal of Transoft Solutions products: GuideSIGN Plus and AutoTURN Pro.

This justification is relevant to bidders as it explains why the FHWA is seeking to procure these specific software maintenance renewals from a single source, Transoft Solutions (US), Inc. The rationale provided highlights the software's compatibility with existing CADD systems, specialized features (like MUTCD sign compatibility, pavement striping tools, design vehicle libraries), and the lack of comparable functionality in other available software. The estimated cost for this one-year period of performance is $15,394. The authority cited for this restricted competition is 41 U.S.C. 1901 under FAR 12.201-1, Simplified Procedures.

Form / Attachment / Pricing Sheet

This document is an "Offeror Representation Form" related to Section 889 of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019. It requires offerors to represent whether they will or will not provide covered telecommunications equipment or services to the Government. This form is to be completed and returned to the Purchase Cardholder for compliance review prior to order placement.

• Representation 1 (FAR 52.204-24(d)(1)): Offerors must indicate if they will or will not provide covered telecommunications equipment or services. A checkbox is provided to indicate if this requirement has already been met on SAM.gov.
• Representation 2 (FAR 52.204-24(d)(2)): Offerors must indicate if they do or do not use covered telecommunication equipment or service, or any equipment, system, or service that uses covered telecommunications equipment or services, except for specific exclusions.
• Exceptions: Specific checkboxes are provided for two exceptions:
  • The offering connects to the facilities of a third-party (e.g., backhaul, roaming).
  • The offering is for telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets.
• Offeror Representation Certification: Fields for Offeror Name, Address, Telephone, Representative's Printed Name, Representative's Signature, and Date.
• Addendum: A statement that signing the addendum represents Section 889 compliance for one year from the date signed. Any modifications to this representation must be reported within seven (7) days.

This form is critical for bidders to complete accurately. Failure to provide a compliant representation, unless an exception or waiver is granted, may result in no order being placed. It ensures compliance with federal regulations regarding the use of certain telecommunications equipment and services.