FY26 MDC BROOKLYN MILK REQUIREMENT

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial items, issued as a Request for Quote (RFQ) by the U.S. Department of Justice, Federal Bureau of Prisons, Metropolitan Detention Center, Brooklyn. The government is procuring subsistence items.

• The solicitation is for various subsistence items.

• Deliveries are F.O.B. Destination to MDC Brooklyn.

• Delivery period: May 01, 2026, through September 30, 2026.

• Delivery hours: 7:00 AM - 9:00 AM EST, Monday through Thursday, with specific dock arrival times and holiday procedures.

• This is expected to result in one or multiple firm-fixed-price contract(s).

• Submission Deadline: Quotes must be submitted by 12:00 p.m. Eastern Standard Time on March 13, 2026.

• Submission Method: Quotes must be submitted in .pdf format via email to Dinfante@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Quote Validity: Quotes must be good for 30 calendar days after close.

• Evaluation Factors: Awards will be made to responsible Quoters whose quotes conform to requirements and provide the best value, considering:

  • Price (fair and reasonable)
  • Past Performance (Go/No-Go basis, evaluating timeliness of deliveries and order accuracy/completeness).

• Questions: Submit questions via email only to Dinfante@bop.gov.

• This solicitation is a total small business set-aside.

• The North American Industry Classification System (NAICS) code is 311511.

• The solicitation number is 15BBR026Q00000004.

• Incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-01.

• Vendors must be registered in the System for Award Management (SAM.gov).

• All future information, including amendments, will be distributed via SAM.gov.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" that requires potential bidders to provide essential contact and identification details. It is likely used for pre-qualification, registration, or as part of the proposal submission process.

• Name of Contractor
• Name of Company
• Address
• Email Address
• Phone Number
• UEI Number

Bidders must complete and submit this form as instructed by the contracting agency. Accurate completion is crucial for the government to identify and contact the vendor, and for verifying vendor identity and basic business information.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for a contract to supply dairy products for the Metropolitan Detention Center (MDC) in Brooklyn, NY.

• The contractor will provide dairy products, specifically pasteurized milk (nonfat, skim, or fat-free, no flavor).

• Products must adhere to specifications outlined in CID A-A-20338A, Group I, Type D, Flavor 5.

• Packaging must be size 'c' or 'd' (½ pint containers).

• All products MUST BE MARKED KOSHER.

• May 01, 2026 – September 30, 2026

• Deliveries are scheduled for Mondays and Thursdays each week.

• Estimated total delivery for each Monday: 8,400 each.

• Estimated total delivery for each Thursday: 11,200 each.

• Deliveries must occur between 7:00 AM and 9:00 AM.

• Alternate delivery arrangements for Federal holidays will be mutually agreed upon.

• Emergency delivery requests may be accommodated.

• Invoices are to be emailed to Bro-accounting@bop.gov and RRobey@bop.gov, or mailed to MDC Brooklyn, P.O. Box 329001, Brooklyn, NY 11232.

• Products are to be priced in accordance with specifications in Section A.2.2.

• Bidders must submit a completed schedule of items and prices.

• Quotes will be evaluated for award based solely upon price.

• The contract will be an indefinite delivery/requirements type contract.

• Estimated Quantity: 464,000 each. (Note: These quantities are estimates and not a guarantee of order volume.)

• Bidders must list the type of container for each item.

• Faith-based and Community-Based Organizations are eligible to submit quotes.

Form / Attachment / Pricing Sheet

This document provides "Award Delivery Information" for a Request for Quotation (RFQ) related to the Federal Fiscal Year 2026. It outlines specific delivery schedules and requirements for the institution "MDC, BROOKLYN."

Delivery Schedule:

• Deliveries are accepted on Mondays and Thursdays from 7:00 am to 9:00 am.
• Trucks must arrive by 8:30 am for unloading.
• Deliveries are not accepted on Federal holidays.
• Failure to meet schedules or specifications may negatively impact past performance evaluations.

Delivery Contact:

• Robert Robey (RRobey@bop.gov, 718-840-5308)

Delivery Requirements:

• Shipping company must assist with off-loading; BOP staff/inmates will not remove product from trailers.
• Items must be palletized on heavy duty red or blue block pallets (48" X 40") and tightly wrapped.
• Pallets must not exceed 72" in height unless prior arrangements are made.
• Assorted/mixed expiration dates are only accepted if pre-arranged.
• Certified religious diet items must be marked with the Kosher Symbol (OU).
• All items must comply with BOP National Menu Specifications (contractors must obtain these).
• Items will be closely inspected.
• Delivery receipt may be conditional for up to three (3) days for examination and testing.
• Items failing to meet specifications will be refused.
• Conditionally received, unacceptable items must be picked up by the vendor within one (1) week of notification, or they will be disposed of.
• Milk units: 70 units per crate (preferred) or 50 units per crate.

This document is crucial for potential bidders responding to the RFQ as it details the logistical requirements for delivering goods to MDC, Brooklyn. Understanding these requirements, including delivery times, palletization, labeling, and compliance with specific menu specifications, is essential for accurate quoting and successful contract performance. Failure to adhere to these requirements can impact past performance ratings and future award decisions.

Solicitation / RFP / RFQ

This solicitation is for various food service products needed by the Federal Bureau of Prisons, Metropolitan Detention Center in Brooklyn, New York. The package contains all necessary information for submitting a request for quote.

• The acquisition is for various food service products.

• Vendors must be registered in the System for Award Management (SAM) (www.sam.gov).

• Quoters must include their Unique Entity Identifier (UEI) number in their offers.

• Completion of the annual Representations and Certifications Application (ORCA) is required.

• Prices quoted should not have more than four (4) decimal points.

• Vendors must be responsible for providing correct prices to match the government's units of measurement.

• The contract type is not explicitly stated, but it pertains to commercial items.

• The period of performance is not detailed in this cover letter.

• The estimated value is not stated.

• Quotes must be submitted via email to Dinfante@bop.gov.

• The deadline for quote submission is March 13, 2026, at 12:00 PM Eastern Standard Time.

• Quotes received after the deadline will not be considered.

• Questions should be submitted in writing to Dinfante@bop.gov.

• The government will award to the responsible vendor(s) whose quote conforms to the solicitation and is considered the best overall value based on price, delivery time, and past performance.

• Awarded pricing will be available at https://beta.sam.gov/ on or about March 30, 2026.

• No specific set-aside is mentioned.

• Vendors must be registered in SAM and complete ORCA.

• Failure to comply with instructions may lead to quote exclusion.

• Changes to specifications will not be accepted.

• Not supplying an item or meeting the delivery schedule will be noted as a performance issue, potentially resulting in exclusion from future awards.

• Orders will be placed via government purchase card or Purchase Order at the Contracting Officer's discretion.

• The government utilizes the Contractor Performance Assessment Reporting System (CPARs) for performance evaluation.