G003--National Veterans Summer Sports Clinic Adaptive Obstacle Race (VA-26-00044100) Shelko/Rhodes
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC), has issued a Notice of Intent to Sole Source for an Adaptive Obstacle Race event and related services. The VA intends to award a contract to SPARTAN RACE INC. to support the National Veterans Summer Sports Clinic (NVSSC) in Orlando, FL, from May 2-10, 2026, with the race scheduled for May 9, 2026. This procurement aims to provide a structured, professionally managed adaptive race for approximately 300 Veterans, promoting rehabilitation and community reintegration. Responses from interested parties are due by March 4, 2026, at 10:00 AM Eastern.
Scope of Work
The contractor will be responsible for the comprehensive design, production, and execution of a professionally managed adaptive obstacle course race. Key services include:
- Custom Adaptive Course: Design and construct a 1.2-mile course with 15 custom obstacles, adaptable for Veterans with varying physical abilities, including mobility impairments and prosthetic use.
- Event Logistics: Coordination and acquisition of permits, venue approvals, event setup and breakdown, participant registration, access management, race timing, staffing, and safety support.
- On-site Management: Full on-site coordination and race management, ensuring safe ingress/egress and operational control.
- Infrastructure: Provision of essential infrastructure such as power, ADA-compliant portable toilets, wash areas, changing tents, water stations, T-shirts, and medals.
- Compliance: Adherence to safety standards, risk mitigation, insurance requirements, and administrative oversight. The event is scheduled for one day, May 9, 2026, at the VA Orlando Medical Center. The contractor must own, operate, or directly manage the race event platform and staff; offers from third-party brokers or intermediaries without direct operational control will not be considered.
Contract & Timeline
- Type: Notice of Intent to Sole Source (Special Notice)
- Intended Awardee: SPARTAN RACE INC.
- NAICS Code: 711310 (Recreational Services)
- Small Business Size Standard: $40 Million
- Procurement Authority: FAR Parts 6.103-1 (Only one responsible source) and 12.102(b) (Restricting competition).
- Response Due: March 4, 2026, 10:00 AM Eastern
- Published Date: February 25, 2026
Submission Information
This is an Intent to Sole Source, and no formal solicitation document is available. However, any responsible source believing they can meet the requirement may submit a detailed capability statement, proposal, or quotation. Responses must demonstrate the vendor's ability to meet all requirements detailed in the attached Performance Work Statement (PWS).
- Submission Method: Email to Ronald.Shelko@va.gov and Michelle.Rhodes@va.gov.
- Required Information: Company name, CAGE code, SAM UEI, Dun & Bradstreet number, company address, point of contact name, phone number, fax number, GSA contract (if applicable), and email.
- Subject Line: 36C77626Q0118. The government retains sole discretion to determine whether to compete the proposed requirement based on responses received. Telephone inquiries will not be accepted.