G099--HCHV Licensed RCFE Adult Care Facility

Sources Sought Synopsis

This document is a Sources Sought Synopsis issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 21, for market research purposes. It is not a solicitation or request for quotes/proposals. The government is seeking information to identify potential vendors capable of providing residential care services for homeless Veterans.

• Service: Residential care including Activities of Daily Living (ADL) and Independent Activities of Daily Living (IADL) for Veterans.

• Facility Requirement: Must possess an Adult and Senior Care Facility license (Residential Care Facility for the Elderly “RCFE”) in California.

• Program Services: Includes case management to assist Veterans with income, healthcare, and long-term housing access.

• Location: Facility must be located within Contra Costa, Solano, Yolo, Sacramento, and West Placer Counties, California.

• Capacity: Contract will be for 1 to 5 beds, starting with 4 beds, for men and women.

• Minimum Establishment: Facility must have been established for at least one year in the required zip codes.

• Place of Performance: Contractor's facility within specified Zip Codes.

• Period of Performance: Intended for 5 years, potentially starting around September 30, 2026.

• Action: Vendors are encouraged to submit a response to this sources sought synopsis.

• Inquiries: Submit written inquiries to Emily Trinh (Emily.Trinh@va.gov).

• Submission Deadline: May 15, 2026, 12:00 PM PST.

• Email Subject: SAM – Licensed Adult Care Facility

Vendors are asked to provide detailed information on:

• Company Information (Name, Address, POC, UEI, etc.)

• Socio-economic status (Small Business, SDVOSB, VOSB, etc.)

• Facility licensing and operational history in California.

• Experience with ADL/IADL care, including specific needs.

• Transportation assistance and public transportation options.

• Staffing (24-hour on-site) and resident demographics (men/women).

• Willingness to house Veterans for extended periods (90+ days).

• Meal provision (three meals daily).

• Case management services offered.

• Behavioral issue management.

• Admission criteria, age restrictions, and acceptance of individuals with sex offense records.

• Experience serving Veterans and coordinating with the VA.

• Experience with formerly homeless individuals.

• Capacity for admitting 1-5 Veterans and available bedrooms.

• Wheelchair accessibility.

• Plans for remodeling or operational pauses.

• Business structure (non-profit, for-profit, etc.).

• Willingness to charge a daily rate, paid monthly.

• Standard practices for emergency housing.

• Plans for subcontracting.

• Estimated pricing for HCHV Emergency Housing Services (1460 DY).

• Sufficiency of the draft PWS for pricing.

• This is for market research only and does not constitute a solicitation.

• No costs incurred in responding will be reimbursed.

• The government is not obligated to issue a contract.

• Limitations on Subcontracting (FAR 52.219-14) will apply.

• The Service Contract Act will apply.

• Invoices accepted monthly only.

• Registration in SAM.gov is required for federal contractors.

• A DRAFT Performance Work Statement (PWS) is attached for review.

Form / Attachment / Pricing Sheet

This document, titled "PWS Addendum 1 Zip Codes," provides a comprehensive list of zip codes, cities, and their corresponding counties for the following regions: Contra Costa, Solano, Yolo, Sacramento, and West Placer.

• The document is organized by county.
• Each entry includes a Zip Code, City, and County.

This addendum is crucial for bidders to understand the geographic scope of the Performance Work Statement (PWS) for this opportunity. It specifies the exact areas covered by the contract, which may be relevant for logistical planning, resource allocation, and understanding service delivery requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide emergency housing and supportive services for homeless Veterans in accordance with the Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) model requirements. The goal is to facilitate the improvement of Veterans' overall health status and housing situation.

• Provide residential care, including care for Activities of Daily Living (ADL) and Independent Acts of Daily Living (IADL), in a licensed Adult and Senior Care Facility (Residential Care Facility for the Elderly "RCFE") in California.

• Offer private or shared rooms, meals (3 per day), housekeeping, laundry, and 24-hour supervision.

• Provide case management services to assist Veterans with income, healthcare, and long-term housing.

• Services include outreach, care, treatment, rehabilitative services, case management, and therapeutic transitional housing.

• Target population includes homeless Veterans eligible for VA healthcare, those transitioning from homelessness, recently homeless individuals, and those discharged from institutions.

• Facility must be located in Contra Costa, Solano, Yolo, Sacramento, and West Placer Counties in California.

• Contract is for 1 to 5 beds, starting with 4 beds, for men and women.

• Minimum establishment of one-year in the required zip codes.

• Period of performance begins September 30th, 2026.

• Lengths of Stay typically range from 30 to 90 days, with options for extension based on clinical need.

• Emphasis on achieving placement in permanent housing or long-term residential programs.

• Target rate for exits to permanent housing: 55% or higher (Accepted 50% or higher).

• Target rate for "Negative Exits" (discharges due to rule violations, etc.): 20% or less (Accepted 25% or less).

• Minimum 80% occupancy (Preferred 90-100%).

• Case management meetings at least three times per month.

• VA liaison site visits at least 4 times per year.

• Period of performance begins September 30th, 2026.

• Facility location: Contra Costa, Solano, Yolo, Sacramento, and West Placer Counties in California.

• Facility must hold a current CA state RCFE license.

• Must provide safe, secure, and wheelchair accessible housing.

• Staff must be trained in motivational interviewing, harm reduction, and critical time intervention.

• At least one staff member on site at all times.

• Compliance with HCHV CERS requirements, including data reporting (HMIS), incident reporting, and discharge reporting.

• Protocols for preventing and protecting against COVID-19 and other infectious diseases.

• Facility must meet fire safety requirements (NFPA 101) and other applicable codes.

• Contractor must maintain an adult care license for ADL and IADL care.