G099--Healthcare for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) Licensed Treatment Facility in Contra Costa or Solano County California

Amendment / Modification

This amendment to Solicitation 36C26126Q0222 serves to answer vendor questions and provide clarifications regarding the Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) requirement.

• Vendor Questions and Answers: The amendment includes responses to specific vendor inquiries.

• Scope of Services: Clarification that the requirement includes room, board, and residential substance use treatment, but not separate detox services or outpatient treatment.

• Offerors must acknowledge receipt of this amendment.

• The amendment does not explicitly state a change to the hour and date for receipt of offers, implying it remains as originally specified unless otherwise noted.

• Veteran Referrals: Since April 1st, 2025, 16 Veterans have been in the current contract, with approximately 18 other referrals not proceeding for various reasons. The average daily census has been about 2.1 Veterans.

• Detox Treatment: The solicitation does not fund detox treatment as a separate service, and a specific pricing schedule for detox is not applicable.

• Service Inclusion: The requirement is for room, board, and residential substance use treatment. Outpatient treatment is not included. Further details are available in the Performance Work Statement (PWS).

Amendment / Modification

This amendment addresses vendor questions and corrects a typographical error in the price schedule.

• Solicitation Questions and Answers: Provides responses to vendor inquiries regarding transportation, bed allocation, ramp-up periods, incumbent contractor information, billing for clinical services, empty bed holding periods, and facility location requirements.
• Price/Cost Schedule: Corrects a typographical error (specifics not detailed in the amendment text, but implied by the correction).

Offerors must acknowledge receipt of this amendment and return it with their quote. The amendment does not explicitly state changes to proposal deadlines or evaluation factors, but bidders should review the Q&A for any implications on their proposals.

Wage Determination

This document is a revision of the Wage Determination No. 2015-5655, dated July 8, 2025. It outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Solano County, California.

• Executive Order 14026: Applies to contracts entered into on or after January 30, 2022, or renewed/extended on or after that date. Requires a minimum wage of $17.75 per hour (or the applicable wage determination rate, if higher) for work performed in 2025.
• Executive Order 13658: Applies to contracts awarded between January 1, 2015, and January 29, 2022, that are not renewed or extended after January 30, 2022. Requires a minimum wage of $13.30 per hour (or the applicable wage determination rate, if higher) for work performed in 2025.
• Annual Adjustments: The applicable Executive Order minimum wage rate will be adjusted annually.
• Fringe Benefits: Required fringe benefits follow the occupational listing.

The document lists numerous occupations with corresponding hourly wage rates. Examples include: * Administrative Support and Clerical Occupations (e.g., Accounting Clerk III: $28.58, Administrative Assistant: $40.11, General Clerk I: $19.67) * Automotive Service Occupations (e.g., Automotive Electrician: $28.93, Motor Vehicle Mechanic: $30.50) * Health Occupations (e.g., Registered Nurse I: $52.16, Medical Assistant: $36.15) * Information Technology Occupations (e.g., Computer Operator I: $23.44, Computer Systems Analyst I: $23.44)

• Hazardous Pay Differential: An 8% differential applies to positions with high hazard exposure to ordnance/explosives, and a 4% differential for lower hazard exposure.
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for costs, ensuring the hourly rate is not reduced below the minimum wage.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for service employees not listed in the wage determination.

This wage determination applies to contracts subject to the Service Contract Act performed in Solano County, California.

Amendment / Modification

This addendum provides an updated list of zip codes for Solano and Contra Costa Counties. The original Performance Work Statement (PWS) likely included a scope of work that is geographically defined by these zip codes.

This addendum updates the geographical scope, specifically the zip codes within Solano and Contra Costa Counties, as referenced in the Performance Work Statement (PWS).

Bidders should ensure their proposals and understanding of the service area align with the updated zip code list provided in this addendum. This may affect resource allocation, logistical planning, and pricing strategies.

Wage Determination

This document is a Wage Determination (WD 2015-5623 Rev27) issued by the U.S. Department of Labor, Service Contract Act, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations in California, specifically for the areas of Alameda and Contra Costa counties. This determination is relevant for contracts subject to the Service Contract Act.

• Executive Order Applicability:

  • For contracts entered into on or after January 30, 2022, or renewed/extended on or after that date, Executive Order 14026 applies. The minimum wage is $17.75 per hour (or the listed wage determination rate, if higher) for all hours worked on the contract in 2025.
  • For contracts awarded between January 1, 2015, and January 29, 2022, and not renewed/extended after January 30, 2022, Executive Order 13658 applies. The minimum wage is $13.30 per hour (or the listed wage determination rate, if higher) for all hours worked on the contract in 2025.
  • Minimum wage rates are adjusted annually.

• Occupational Listings: The document provides a detailed list of occupations with corresponding minimum hourly wage rates. This includes categories such as Administrative Support, Automotive Service, Food Preparation, Health Occupations, Information Technology, and Protective Services, among others.

• Fringe Benefits: Required fringe benefits follow the occupational listing. Specific benefits mentioned include:

  • Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00/week or $962.00/month.
  • Health & Welfare (EO 13706): $5.09 per hour (up to 40 hours/week) or $203.60/week or $882.27/month (applicable only when compensating employees on an SCA-covered contract also covered by EO 13706).
  • Vacation: 2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years, 5 weeks after 25 years of service.
  • Holidays: A minimum of eleven paid holidays per year.

• Special Differentials:

  • Hazardous Pay Differential: An 8% differential for work with ordnance, explosives, and incendiary materials; a 4% differential for lower-hazard work with these materials.
  • Night Pay & Sunday Pay: 10% differential for night work (6 pm - 6 am); 25% premium for Sunday work (if part of a regular workweek and not overtime).

• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for costs, including cleaning and maintenance, at a rate of $3.35 per week (or $.67 per day) unless "wash and wear" materials are used and no special maintenance is required.

• Conformance Process: Outlines the procedure for classifying and determining wage rates for employees not listed in the determination, requiring a Standard Form 1444 (SF-1444) submission and approval by the Department of Labor.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic areas. It directly impacts the pricing strategy for proposals and ensures compliance with federal labor laws.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) in Contra Costa or Solano County, California. The program aims to provide residential substance use/misuse treatment and supportive services to homeless Veterans, helping them transition to stable housing.

• Provide emergency housing and supportive services for homeless Veterans in accordance with the HCHV CERS model requirements.

• Offer secure, separate housing and bathroom accommodations for males and females.

• Provide 24-hour services for Veteran placements lasting up to 90 days per Veteran, with potential for extensions.

• Offer three daily nutritious meals and accommodate special dietary needs.

• Provide means for clients to wash their own clothes.

• Offer secure storage for Veteran belongings and medication.

• Provide quality case management and treatment services utilizing a Recovery Model approach.

• Maintain at least one staff member on-site at all times.

• Ensure 80% minimum occupancy (preferred 90-100%) through outreach.

• Develop an initial care plan within 14 days of admission.

• Provide individual case management meetings at least three times per month.

• Promote a focus on achieving stable, independent housing for Veterans (target 55% or higher).

• Minimize negative exits (discharges due to rule violations) to 20% or less.

• Allow VA liaison site visits.

• Determine Veteran eligibility for HCHV CERS Bed.

• Obtain signed VA Release of Information (ROI) for admitted Veterans.

• Maintain individual case records in accordance with confidentiality regulations.

• Report to HMIS (Homeless Management Information System).

• Provide daily census sign-in sheets.

• Submit monthly invoices.

• Provide a quarterly performance report.

• Contract Type: Firm-Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: April 1, 2026 - March 31, 2031.

• Ordering Periods: Six ordering periods within the overall contract period.

• Guaranteed Minimum Award: Equivalent to 3 days of service.

• Maximum Aggregate Value: Equivalent to 8,000 days of service.

• Offers must be submitted electronically via email to Lacy.Morgan@va.gov by the solicitation due date/time.

• Quotes must be clear, concise, and address how the Vendor intends to meet requirements.

• Questions must be submitted at least 3 days prior to the solicitation closeout date.

• Quotes are due in two parts: Price Quote (SF1449 and price schedule) and Technical Quote (facility description, experience, staffing plan, etc.).

• Evaluation will be based on a comparative evaluation of quotations to determine the best value, considering factors such as Location/Facility Description, Recent and Relevant Experience, Staffing and Service Plan, Bug Infestation Prevention/Mitigation Plan, Quality Control Business Plan, Past Performance, and Price.

• Period of Acceptance of Offers: 120 days.

• NAICS Code: 623220 (Residential Mental Health and Substance Abuse Facilities).

• Size Standard: $19 Million.

• The acquisition is for commercial products and services.

• The solicitation incorporates FAR clauses by reference, including 52.212-4 (Contract Terms and Conditions) and 52.212-1 (Instructions to Offerors).

• Specific zip codes for Contra Costa and Solano Counties are provided in PWS Addendum 1.

• Vendors must ensure their facility is ADA accessible and able to support individuals with co-occurring disorders.

• The contract includes provisions for liquidated damages for data breaches.

Form / Attachment / Pricing Sheet

This document is a "Health Care for Homeless Veterans CRS Programs Inspection Packet" used for reviewing and approving medical centers and facilities that house veterans. It serves as a checklist and record-keeping tool for inspections.

The packet includes sections for:

• Medical Center Director Review and Approval
• VA Liaison Overview & Recommendation
• Facilities Management Inspection
• Nutrition and Food Services Inspection
• Clinical Review Inspection
• Law Enforcement and Physical Security Inspection
• Medication Review Inspection

Each section contains specific operating standards and checklist items that a contract provider facility must meet. It also includes fields for documenting deficiencies, corrective actions, and the final approval status for veteran placement.

This document outlines the comprehensive standards and requirements that facilities must adhere to in order to be approved for housing homeless veterans under the Health Care for Homeless Veterans (HCHV) CRS Programs. Potential bidders or current providers can use this as a guide to understand the operational, safety, clinical, and security expectations of the Department of Veterans Affairs for these types of facilities.

Quality Assurance Surveillance Plan (QASP)

This document outlines the Quality Assurance Surveillance Plan (QASP) for the Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) contract. It details how the government will monitor contractor performance to ensure quality standards are met.

• Contracting Officer (CO): Emily Trinh (Department of Veterans Affairs, Office of Acquisition and Material Management) is responsible for overall contract compliance and final performance adequacy.
• Contracting Officer's Representative (COR): Stephen Bruner is responsible for technical administration and Government surveillance, maintaining a quality assurance file.
• Other Key Personnel: Phillip (Scott) Reed, Iisha Toombs.

The QASP defines performance indicators and acceptable quality levels (AQLs) based on the Performance Work Statement (PWS). Key areas monitored include:

• Occupancy: Minimum 80% average quarterly occupancy.

• Care Planning: At least 75% of Veteran charts show a care plan completed within 14 days of admission.

• Case Management: At least 75% of Veterans engage in case management meetings 3+ times per month.

• Independent Housing: At least 35% of Veteran discharges are to permanent, independent housing.

• Negative Exits: No more than 30% of Veteran discharges are considered 'negative' (due to rule violations or unconsulted departures).

• Direct Observation: Used for Occupancy, Independent Housing, and Negative Exits.

• Periodic Inspection: Conducted quarterly or more frequently for Care Planning and Case Management.

Performance is rated as Positive (91-100%), Neutral (81-90%), or Negative (<80%). Performance is documented quarterly and annually. Unacceptable performance will result in formal communication, potentially including a Contract Discrepancy Report (CDR) and a required corrective action plan from the contractor. Quarterly performance assessment meetings will be held with the contractor.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Healthcare for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) Licensed Treatment Facility. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 21, is procuring these services for the VA Northern California Health Care System (VANCHCS) in Contra Costa or Solano County, California.

The core requirement is for licensed treatment facility services providing emergency residential care for homeless veterans.

• Solicitation Number: 36C26126Q0222

• Product Service Code: G099

• NAICS Code: 623220 (size standard $19M)

• Issuance Date: On or about January 28th, 2026

• Response Date: February 18th, 2026, 12:00 PM Pacific Time

• Questions/Inquiries: Send to Lacy.Morgan@va.gov

Contractors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Contracting Office: Department of Veterans Affairs, Network Contracting Officer (NCO) 21, Fresno CA.
• Point of Contact: Lacy Morgan, Contracting Officer (Lacy.Morgan@va.gov).
• The Performance Work Statement (PWS) is contained within the solicitation document.