Gallup Indian Medical Center (GIMC) Fire Alarm Upgrade – Construction (Gallup, NM)

Amendment / Modification

• Extends the proposal due date for Solicitation 75H70126R00010 (Amendment A00003) from January 13, 2026, at 2:00 PM PST to January 27, 2026, at 2:00 PM PST.

• Outstanding pre-proposal inquiries and responses will be provided in a subsequent amendment.

• SF-1442 (Proposal due date)

• The proposal due date has been extended to January 27, 2026, at 2:00 PM PST.

• Offerors must acknowledge receipt of this amendment by number and date on their cover letter or by submitting a signed copy of the SF30.

Amendment / Modification

• Extends the proposal due date for Solicitation 75H70126R00010 (Gallup Indian Medical Center (GIMC) Fire Alarm Upgrade Project) from December 29, 2025, at 2:00 PM PST to January 13, 2026, at 2:00 PM PST.

• Outstanding pre-proposal inquiries and responses will be provided via a subsequent amendment.

• SF-1442 (Solicitation, Offer, and Award)

• The proposal due date has been extended to January 13, 2026, at 2:00 PM PST.

• Offerors must acknowledge receipt of this amendment (A00002) by number and date on their cover letter or by submitting a signed copy of the SF30.

Form / Attachment / Pricing Sheet

This document is a hardware tree customer text report, detailing the devices and their physical channels within a system. It serves as a technical reference for the configuration and components of the GIMC system.

• The report lists various hardware components, categorized by type (e.g., RT alarm, RT trouble, fire sensor, water flow sensor, damper).
• Each entry includes a hierarchical "Hardware tree" designation and a corresponding "Customer text" identifier.
• The data is presented in a tabular format across multiple pages, indicating a comprehensive system inventory.

This document provides a detailed technical inventory of the GIMC system's hardware components. Bidders can use this information to understand the existing system architecture, identify specific devices and their locations, and assess the scope of potential integration or maintenance tasks. It is crucial for understanding the complexity and specific components of the system being referenced in any related opportunity.

Amendment / Modification

This amendment (A00001) to Solicitation 75H70126R00010 for the Gallup Indian Medical Center (GIMC) Fire Alarm Upgrade Project makes the following changes:

• Provides Site Visit Information: Includes the site visit sign-in sheet (November 18, 2025) and Pre-Proposal Inquiries and responses (1-22, 4 pages). Outstanding inquiries will be addressed in a future amendment.

• Extends Proposal Due Date: The proposal due date is extended from December 15, 2025, at 2:00 PM PST to December 29, 2025, at 2:00 PM PST.

• Updates FAR/HHSAR Clauses: Incorporates numerous HHS FAR Class Deviations and Federal Acquisition Regulation (FAR) Class Deviations. Several clauses have been deleted, and many others have been updated, often with a "DEVIATION (RFO SEP 2025)" designation. Key updated clauses relate to competitive acquisition, cost/pricing data, contract types, small business concerns, labor standards, wage rates, and other compliance requirements.

• SF-1442 (Proposal Due Date)

• Numerous FAR and HHSAR clauses (listed in the document)

• The proposal deadline has been extended to December 29, 2025.

• Offerors must acknowledge receipt of this amendment. All other terms and conditions of the original solicitation remain unchanged.

Other / Unclassified

This document is a General Decision Number (NM20250024) for wage determination applicable to building construction projects in McKinley County, New Mexico. It outlines prevailing wage rates and fringe benefits for various construction classifications.

This document is crucial for bidders on construction projects in the specified area. It details the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered federal or federally assisted construction contracts, as required by the Davis-Bacon Act and related Executive Orders (14026 and 13658). Bidders must consult these rates to accurately estimate labor costs and ensure compliance with federal labor standards, which can significantly impact bid competitiveness and project execution.

Form / Attachment / Pricing Sheet

This form is designed to collect information from potential bidders regarding their company's specialized experience in construction projects. It requires bidders to provide details on past projects to demonstrate their capability to undertake work of a similar type and scope to the opportunity.

• Type of Project Represented
• Your Firm’s Name
• Name of Project
• Location of Project
• Owner
• General Scope of Construction Project
• Type of Facility
• Size of building (gross square feet and number of stories)
• Your Role (Prime, Joint Venture, or Subcontractor, etc.) and Work Your Company Self-Performed
• Dollar Value of the Contract
• Extent and Type of Work Subcontracted Out
• Dates Construction: Began, Completed, % Completed
• Your Performance Evaluation by Owner, if known
• Were You Terminated or Assessed Liquidated Damages? (Requires explanation if 'Yes')
• Owner’s Point of Contact for Reference (Name and Company)
• Current Telephone Number of Reference POC

Bidders must complete this form for each relevant project they have undertaken within the last six (6) years. This document is crucial for demonstrating their qualifications and experience, which will likely be a key factor in the evaluation of their proposal or bid for the opportunity.

Solicitation / RFP / RFQ

This solicitation is for the Gallup Indian Medical Center (GIMC) Fire Alarm Upgrade project, located at 516 E Nizhoni Blvd, Gallup, NM 87301. The project aims to redesign the existing fire alarm system to meet full code compliance with NFPA 101, NFPA 99, and NFPA 72. The existing system is a mix of old and new components, with panels replaced in 2020 but existing horn strobes and wiring retained.

• Complete redesign of the fire alarm system.

• Compliance with NFPA 101, NFPA 99, and NFPA 72.

• Furnish all labor, equipment, materials, supplies, supervision, tools, permits, transportation, quality control, PPE, incidental design, travel, and insurance.

• Provide as-built drawings (hard copy and electronic), O&M manuals, operational tests/reports, training, and equipment lists.

• Coordinate with the Contracting Officer's Representative (COR) and Facility Manager.

• Adhere to specific work hours, safety, and security requirements.

• Contract Type: Firm-Fixed Price.

• Period of Performance: 180 calendar days from Notice to Proceed.

• Estimated Magnitude: Between $1,000,000 and $5,000,000.

• Wage Determination: Applicable wage determination is included in Section J, Attachment J02.

• Proposal Due Date: December 15, 2025, at 2:00 PM Pacific Time.

• Submission Method: Electronic via email to Joshua.VanSkike@ihs.gov.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated based on technical factors (Specialized Experience, Technical Approach, Past Performance, Indian Economic Enterprise Representation) and Price. The award will be made to the technically acceptable offeror with the lowest evaluated price.

• Site Visit: Scheduled for November 18, 2025, at 1:00 PM MDT. Meeting at the main entrance of GIMC. Email joshua.vanskike@ihs.gov 24 hours in advance with attendee names.

• This procurement is a 100% set-aside for Indian Small Business Economic Enterprise (ISBEE).

• Offerors must be registered in the System for Award Management (SAM).

• All offerors are responsible for including applicable state, local taxes, and fees in their proposals.

• Oral statements are not binding unless issued in writing by the Contracting Officer.

• A bid guarantee of 20 percent of the bid price or $3.0M, whichever is less, is required.

Forms / Attachments / Pricing Sheets

This document contains the "J01a Drawings" for the Fire Alarm System Redesign at the Gallup Indian Medical Center. These drawings provide detailed plans and specifications for the fire alarm system.

• Architectural and electrical drawings detailing the scope and layout of the fire alarm system.
• Floor plans indicating the location of fire alarm devices, control panels, and associated infrastructure.
• Legends and schedules for fire alarm symbols and components.
• General notes and sequence of construction for the fire alarm system.

These drawings are critical for bidders to understand the full scope of work required for the fire alarm system redesign. They outline the specific locations for device installation, wiring routes, and the overall system architecture, which will inform their bidding strategy and project execution plan.

Specification Manual

This specification manual, dated December 6, 2024, outlines the "Final Construction Documents" for the "Fire Alarm System Redesign" at the "Gallup Indian Medical Center." It details the requirements for the project, including general requirements, electrical specifications, and electronic safety and security systems.

• Division 01 - General Requirements: Covers procedures for substitutions, project management, submittals, quality assurance, temporary facilities, and closeout.

• Division 26 - Electrical: Details general conditions, low-voltage power conductors and cables, grounding and bonding, hangers and supports, raceways and boxes, underground ducts, sleeves and seals, and identification for electrical systems.

• Division 28 - Electronic Safety and Security: Specifically addresses the "Modular Addressable Fire Alarm System" and the "Management Station."

• Fire Alarm System: The system is described as an "Advanced Modular Fire Alarm System" and a "Management Station" with addressable components, digital communication, and compliance with national and local codes. It emphasizes a single supplier for equipment and installation, with UL listing and AHJ approval.

• System Capabilities: The system is designed for campus-wide, high-rise, or proprietary use, with features like microprocessor-based operation, wireless handheld display for testing, RS-232/RS-485 communication, networkability of up to 64 nodes, and support for over 4000 input/output points. It includes voice amplification, digital audio, and remote access capabilities.

• Manufacturers: Key manufacturers for various components are listed, including Siemens, Edwards, Honeywell for control panels, and specific manufacturers for conductors, connectors, raceways, boxes, hangers, sleeves, seals, and identification materials.

• Installation and Testing: The manual details requirements for installation, field quality control, acceptance testing, and documentation, emphasizing compliance with NFPA standards and manufacturer's instructions.

This document is crucial for any vendor bidding on the fire alarm system redesign project. It outlines the technical specifications, performance requirements, materials, installation procedures, and quality assurance measures that must be met. Bidders should pay close attention to the specific requirements for the addressable fire alarm system, management station, and all related electrical and electronic safety components.

Form / Attachment / Pricing Sheet

This document, "J03 Self-Performed Calculation Sheet," provides instructions and a worksheet for offerors to calculate their self-performance in accordance with "Limitations on Subcontracting" clauses (FAR 52.219-14 and FAR 52.219-17). It is required for proposals and for reporting actual results upon contract completion.

• Instructions: Details the requirements for identifying self-performance based on CFR Title 13, Part 125, specifically § 125.6 regarding prime contractor performance requirements and limitations on subcontracting.
• Worksheet: Includes fields for offerors to calculate:
  • Total proposed price (base + options)
  • Profit or fees
  • Cost of materials
  • Estimated cost of contract performance for non-similarly situated entities
  • Estimated cost of contract performance for similarly situated entities
  • Percentage of "similarly situated" entities work.
• Subcontractor Listing: A table to list proposed prime contractor and subcontractors, their concern status (e.g., SB, 8(a), HUBZone), work activities, and value.
• Definitions: Clarifies terms like "Concern Status" and "Similarly situated entity."
• Limitations: Explains the 85% (general construction) or 75% (special trade contractors) limitation on paying firms that are not similarly situated, with exclusions for material costs.
• Signatures: Sections for the offeror to sign at submission of proposal and at completion of the contract.

This form is critical for bidders to understand and demonstrate compliance with subcontracting limitations. Accurate completion is required for proposal submission and will be used to verify performance against the contract's small business subcontracting goals. Bidders must carefully identify and categorize their subcontractors to ensure they meet the specified percentages for self-performance and work performed by similarly situated entities.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: Offerors must self-certify whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Duration of Eligibility: The enterprise must meet the definition throughout the offer period, contract award, and the full contract performance period. Notification to the Contracting Officer is required if eligibility is lost.
• Required Information: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of the IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is critical for bidders seeking to participate in opportunities designated under the Buy Indian Act. It requires a self-declaration of economic enterprise status and must be completed accurately. Failure to meet eligibility requirements or providing false information can lead to penalties. Offerors may also need to be registered with the System of Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is Attachment J05, the Past Performance Questionnaire (PPQ) Form PPQ-0, for Solicitation 75H701-26-R-00010. It is designed to gather information on a contractor's past performance, which will be used as Factor 2 in the source selection process.

• Contractor Information: Requires details such as firm name, CAGE code, DUNS number, address, contact information, and the type of work performed (prime, subcontractor, etc.).
• Contract Information: Details about the specific contract being referenced, including contract number, type, title, location, award and completion dates, original and final prices, and any explanations for differences.
• Project Description: Asks for an assessment of the project's complexity and its relevance to the current opportunity, requesting details on similar equipment or requirements.
• Client Information: Requires the client's contact details and a description of their role in the project.
• Performance Ratings: Provides a standardized rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions for various aspects of performance, including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General aspects.
• Narrative Remarks: A section for clients to provide specific comments on strengths, weaknesses, deficiencies, or overall performance.

Bidders must ensure this questionnaire is completed by their clients for relevant past contracts. The completed questionnaire will be submitted with the proposal and directly impacts the evaluation of the Past Performance factor. The government reserves the right to verify all information provided. Offerors are encouraged to have clients submit directly to them, but direct submission to the government is also permitted.