Gardening Maintenance Services

Solicitation / RFP / RFQ

This solicitation seeks gardening services for the U.S. Embassy in Abu Dhabi, UAE, including the Embassy compound, the Ambassador's residence, and the Deputy Chief of Mission's residence. The services encompass maintenance and appearance of grounds, including grass, shrubs, trees, and related landscape elements.

• Comprehensive gardening and landscape maintenance services.

• Maintenance of grass, shrubs, garden areas, trees, and related landscape elements.

• Seasonal plant supply and maintenance (4-5 times per year).

• Maintenance of indoor plants.

• Maintenance of constructed wetland areas.

• Pruning of trees, shrubs, hedges, bushes, vines, groundcover, and flowers.

• Palm leaf/frond removal.

• Planter box maintenance.

• Weed control.

• Turf repair and re-establishment.

• Volleyball court maintenance.

• Removal of debris.

• Watering of lawns, flowers, shrubs, and trees.

• Fertilization and liming of soil.

• Pest and disease control program.

• Provision of all necessary tools, equipment, and PPEs.

• Submission of various plans (Grounds Maintenance Plan, Quality Control Management Plan, Risk Assessment Plan, etc.).

• Personnel requirements including a qualified horticulturist, supervisor, and gardeners.

• Contract Type: Not explicitly stated, but pricing is detailed for a base year and four one-year options.

• Period of Performance: 12 months base period, with four one-year options to renew. Includes a 6-month extension option under FAR 52.217-8.

• Estimated Value: Not explicitly stated.

• Proposals must include completed SF-1449, Section 1, and specific information demonstrating the offeror's ability to perform.

• Key submission requirements include resumes of key personnel, evidence of established business in UAE, SAM registration, past performance, proposed personnel, equipment, financial statements, and strategic plans.

• Evaluation will be based on lowest priced, technically acceptable, responsible contractor.

• Evaluation factors include Compliance Review, Technical Acceptability, Price Evaluation, and Responsibility Determination.

• No specific set-aside is mentioned.

• Offerors must demonstrate established business in UAE for at least seven years.

• Offerors must provide proof of active SAM registration.

• A site visit is scheduled for June 10, 2026, at 10:00 am.

• Defense Base Act (DBA) insurance premium costs must be covered.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced separately.

• The contract includes various FAR and DOSAR clauses incorporated by reference and in full text.

Solicitation / RFP / RFQ

This solicitation seeks gardening services for real property owned or managed by the U.S. Government at the U.S. Embassy in Abu Dhabi, UAE. This includes services for the Embassy compound, the Ambassador's residence, and the Deputy Chief of Mission's residence. The work requires furnishing all labor, material, equipment, and services.

• Scope of Work: Comprehensive gardening and landscape maintenance, including grass, shrubbery, trees, hedges, bushes, vines, groundcover, flower beds, security planter boxes, and indoor plants.

• Specific Tasks: Lawn care (cutting, edging, trimming), weeding, turf repair, seasonal plant supply and maintenance, indoor plant maintenance, constructed wetland maintenance, pruning, palm leaf/frond removal, planter box maintenance, debris removal, watering, fertilizing, and pest/disease control.

• Planting: Includes supply and replacement of life cycle plants/hedges and seasonal plants (8000 for Embassy, 1500 for Ambassador Residence, 1250 for DCM Residence annually).

• Quality Control: Contractor must submit a Quality Control Management Plan and adhere to performance standards, with monthly scoring.

• Personnel: Requires a qualified horticulturist, an on-site supervisor, and full-time gardeners. All personnel must have appropriate experience and training.

• Tools & Equipment: Contractor must supply all necessary new tools, equipment, and PPE.

• Period of Performance: 12 months, with four one-year options to renew.

• Contract Type: Fixed-price.

• Value: Not explicitly stated, but pricing is detailed for Base Year and four Option Years.

• Insurance: Requires General Liability and Workers' Compensation insurance.

• Proposal Submission: Must include a completed solicitation, SF-1449, Section 1, DBA insurance costs, offeror's ability to perform (PM resume, business establishment evidence, SAM registration), past performance information (10 contracts in UAE), personnel details (supervisor and gardener resumes), proposed tools/equipment list, financial statements, commercial license, strategic plan (Gardening Maintenance General Plan, Quality Control Plan, Risk Assessment Plan), and recruitment/housing plans.

• Evaluation Factors: Award will be made to the lowest priced, technically acceptable, responsible contractor. Evaluation includes Compliance Review, Technical Acceptability (past performance/experience), Price Evaluation, and Responsibility Determination.

• Key Deadlines: Site visit on June 10, 2026. Specific submission dates for deliverables are outlined.

• No specific set-aside is mentioned.

• Offerors must be registered in SAM.

• Must comply with all applicable laws and regulations.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced separately.

• The contract includes FAR and DOSAR clauses incorporated by reference and in full text.

• A site visit is scheduled for June 10, 2026.

Form / Attachment / Pricing Sheet

This document is a registration form for a Pre-Proposal Conference and Site Visit. It is used to collect information from potential bidders who wish to attend these events.

• Conference/Site Visit Details: Date (Wednesday, June 10, 2026 @ 09:15 AM) and Venue (U.S. Embassy, Abu Dhabi).
• Submission Deadline: The form must be submitted by email to AbuDhabiContracts@state.gov by or before 10:00 AM on June 5, 2026.
• Company Information: Fields for Company Name, Company Street Address, and City.
• Attendee Information: Fields for Name & Title, and Passport or Emirates ID Number for up to two representatives per company.
• Contact Information: Fields for Telephone & Mobile Numbers, Fax, and E-mail.
• Solicitation Identification: A field to state the solicitation number and title for which the bidder wishes to attend the site visit/pre-quotation conference. The form indicates this is for RFP # 19TC1026R0002 – Gardening Services.

This form is crucial for any bidder interested in attending the pre-proposal conference and site visit for RFP # 19TC1026R0002 – Gardening Services. Completing and submitting this form by the specified deadline is a necessary step to participate in these events, which are likely to provide important details about the solicitation.

Form / Attachment / Pricing Sheet

This document is a checklist for bidders to confirm the submission of required items for the gardening maintenance services opportunity. It outlines specific documents and information that must be provided as part of the proposal.

• SF-1449 Cover Page: Confirmation of submission for Blocks 12, 17, 19-24, and 30.
• Section 1 – Pricing Table: Confirmation of submission.
• Project Manager Information: Confirmation of submission for PM's name, English proficiency, and resume with at least five years of relevant experience.
• Business Evidence: Proof of an established business with a permanent address in the UAE or plans to establish an office within 30 days of award.
• SAM Registration: Proof of SAM registration including the UEI number.
• Past Performance: Submission of at least ten gardening maintenance service experiences completed in the UAE within the past five years, with specific details required for each contract (award date, completion date, place of performance, value, client contact information, type of work performed). At least two experiences per year from 2020 to present are required, with a focus on gardening maintenance contracts of at least 12 months.
• Personnel, Equipment, and Resources: Confirmation that services will not be subcontracted, number of available gardeners and supervisors, resume for the on-site supervisor (minimum 7 years experience), number of proposed gardeners per site, resumes for proposed gardeners (minimum 3 years experience), list of proposed tools/equipment, confirmation of supplying minimum supplies, confirmation of new tools/equipment, audited financial statement for the last three years (2022-2024), and details of proposed trash skip.
• Commercial License: Copy of a valid commercial license authorizing gardening maintenance services.
• Strategic Plan: Detailed Gardening Maintenance General Plan, Quality Management/Control Plan, and Risk Assessment Plan (max 8 pages).
• Insurance: Certificate of Insurance or statement of intent to obtain required insurance.
• Recruitment and Housing Plans: As per provided details.

This checklist is critical for bidders to ensure all required documentation and information are included in their proposal. Failure to submit any of the listed items may result in disqualification. Bidders must carefully review each item and confirm its inclusion in their submission package.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically a Request for Quotation (RFQ) or Request for Proposal (RFP), identified by Solicitation Number 19TC1026R0002. It is issued by the Contracting Office of the U.S. Embassy Abu Dhabi.

The primary service being procured is "Gardening maintenance services for the Embassy, CMR and DCMR." The schedule outlines a Base Year and four Option Years, each for a 12-month period (MOS), plus an additional 06 MOS for item 5001 related to 52.217-8.

• Contract Type: Commercial Items

• Period of Performance: Base Year (12 MOS) plus four Option Years (12 MOS each), and an additional 06 MOS for item 5001.

• Estimated Value: Not explicitly stated in the provided excerpt, but line items for unit price and amount are present.

• Offer Due Date/Local Time: June 30, 2026, 10:00 am (UAE time).

• Solicitation Issue Date: June 1, 2026.

• Submission Instructions: Offerors are required to complete blocks 12, 17, 23, 24, & 30. The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3, with 52.212-5 attached. Addenda are noted as either attached or not attached.

The "This Acquisition Is" section indicates options for "SMALL BUSINESS," "HUBZONE SMALL BUSINESS," "WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM," "SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS," and "8(A)". The specific set-aside status is not marked in this excerpt.

• The document includes standard FAR clauses and is structured as a commercial item acquisition. Payment will be made by the Financial Management Center of the U.S. Embassy Abu Dhabi.

Solicitation / RFP / RFQ

This document is a Request for Proposals (RFP) for gardening services for real property owned or managed by the U.S. Government in Abu Dhabi, UAE. This includes the U.S. Embassy compound and the residences of the Chief of Mission and Deputy Chief of Mission. The government intends to award a contract to the most qualified responsible company offering the lowest price, based on initial quotations.

• Gardening services for U.S. Government real property.

• Offerors must complete and submit Standard Form 1449, Section 1 (Pricing), and additional information as required in Section 3.

• Offerors must also submit Section 5 (Representations and Certifications) and proof of SAM registration.

• Not explicitly stated, but implied to be a service contract.

• Proposals are due by June 30, 2026, at 10:00 am (local time).

• Proposals must be submitted electronically in PDF format to AbuDhabiContracts@state.gov.

• File size must not exceed 10MB per email; larger submissions must be split into multiple emails.

• Offers must be in English; incomplete offers will not be accepted.

• The government may hold discussions with companies in the competitive range if needed.

• Award will be based on initial quotations, lowest price, and most qualified responsible company.

• Offerors must be registered in the System for Award Management (SAM) database at the time of proposal submission.

• A pre-proposal conference will be held on June 10, 2026, at 09:15 am (local time) at the U.S. Embassy Abu Dhabi. RSVP by June 5, 2026, to AbuDhabiContracts@state.gov.

• The deadline for submitting questions is the day before the pre-proposal conference.

• Questions and answers will be consolidated and posted on http://www.sam.gov.

• Enclosures include the Cover Letter, SF1449 and Solicitation, and Visitor Access Request Form.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for "Landscaping Services" (NAICS Code: 561730) for real property owned or managed by the U.S. Government at the U.S. Embassy compound, the residences of the Ambassador, and the Deputy Chief of Mission in Abu Dhabi, UAE. The contractor will perform gardening services in all designated properties.

• The contractor shall perform gardening services directly with trained employees.

• Subcontracting is not permitted.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year with four one-year option periods.

• This solicitation is not ready to be issued as of May 12, 2026. The official solicitation will be launched on SAM.gov when available.

• A pre-proposal conference is planned; the date will be included in the solicitation.

• The government may award the contract based on the initial offer without discussion.

• All responsible sources may submit a proposal.

• Set Aside: N/A

• All contractors must be registered in the SAM (System for Award Management) Database prior to submitting an offer.

• Proposed Solicitation Number: 19TC1026R0002

• Response Date (for this notice): June 30, 2026, at 5 PM.

• Place of Contract Performance: U.S. Embassy Abu Dhabi, P.O. Box 4009, Embassies District Area, Abu Dhabi, United Arab Emirates.

• Points of Contact: Gregory Stoneberg (Contracting Officer) and Islam Mokbel (Contracting Agent).

Pre-Solicitation Notice

This notice serves as a pre-solicitation announcement for landscaping services at the U.S. Embassy in Abu Dhabi, UAE. The contract will cover gardening services for real property owned or managed by the U.S. Government, including the Embassy compound, the Ambassador's residence, and the Deputy Chief of Mission's residence. The work is to be performed directly by the Contractor's trained employees and is not to be subcontracted.

• Gardening services for all designated properties within the U.S. Embassy compound and associated residences.

• Contract Type: Firm Fixed Price

• Period of Performance: Base year with four one-year option periods.

• This is a pre-solicitation notice; the actual solicitation is not yet issued.

• A pre-proposal conference is planned, with the date to be announced in the solicitation.

• The government may award the contract based on the initial offer without discussion.

• All responsible sources may submit a proposal.

• Set Aside: Not Applicable (N/A)

• All contractors must be registered in the System for Award Management (SAM) database prior to submitting an offer.

• Proposed Solicitation Number: 19TC1026R0002

• NAICS Code: 561730 - Garden Maintenance Services

• Place of Contract Performance: U.S. Embassy Abu Dhabi, P.O. Box 4009, Embassies District Area, Abu Dhabi, United Arab Emirates.

• The solicitation will be launched on the SAM.gov website when available.