Gardening Services

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks gardening services for the U.S. Embassy in Mexico City. The services encompass a wide range of maintenance tasks for approximately 25,260 square meters across seven distinct areas. The goal is to maintain the Embassy's outdoor spaces with precision and expertise.

• Standard Services: Routine gardening maintenance including Lawn Care, Plant Care, Pest and Disease Control, Soil Management, Seasonal Planting and Replacement, and Waste Removal.

• Temporary Additional Services: Services required outside normal work hours to support special events or force majeure situations.

• Specific Tasks: Grass cutting (4-6 cm height), edging, trimming, weeding, turf repair, soil supply, sod and grass seed supply, watering, fertilizing, pest and disease control, leaf removal, and debris removal.

• Horticultural Guidance: Services of a trained horticulturist for technical guidance and program development.

• Plans and Reports: Submission of a Grounds Maintenance Plan, Quality Assurance Plan, Safety Plan, Transition Plan, List of Personnel, and various reports (weekly, monthly, quarterly).

• Personnel: Qualified workforce with English language skills for communication with U.S. Government staff. A designated supervisor is required.

• Standards: Adherence to applicable national and industry standards for tree care, nursery stock, and horticultural nomenclature.

• Contract Type: Firm-fixed-price for Standard Services. Temporary Additional Services are indefinite delivery/indefinite quantity with firm-fixed prices.

• Period of Performance: Base period of twelve (12) months, with options for four (4) additional 12-month periods. An additional six (6) months of optional performance may be exercised under FAR 52.217-8.

• Estimated Value: Not explicitly stated, but pricing is detailed for Base Year and four Option Years, plus a 52.217-8 extension.

• Proposal Submission: Offers to be submitted electronically via email by Tuesday, June 16, 2026, 11:30 hours, Mexico City time.

• Proposal Volumes: Three volumes required: Basic Document Package, Price Quote, and Technical Proposal. A fourth volume for Financial Statements is also required.

• Evaluation Criteria: Lowest priced, technically acceptable offeror who is a responsible contractor. Evaluation includes Compliance Review, Technical Acceptability, Price Evaluation, and Responsibility Determination.

• Key Deadlines:

  • Site Visit/Pre-Proposal Conference: April 28-29, 2026.
  • Confirmation for Site Visit: April 24, 2026, 13:00 hours.
  • Written Questions Deadline: May 6, 2026, 11:30 am, Mexico City Time.
  • Offer Submission Deadline: June 16, 2026, 11:30 hours, Mexico City Time.

• U.S. firms are eligible for payment in U.S. dollars. Local companies are eligible for payment in U.S. dollars if they have a U.S. dollar bank account.

• Foreign firms must submit prices and receive payment in local currency unless they have a U.S. dollar bank account in Mexico.

• Offerors must be registered in the System for Award Management (SAM) and have a Unique Entity ID and NCAGE/CAGE code.

• The document includes detailed pricing schedules for the base year and option years, as well as provisions related to contract clauses, evaluation factors, representations and certifications, and attachments such as payment registration forms.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for Gardening Services for the U.S. Embassy in Mexico City. The U.S. Government intends to award a firm fixed-price contract to the lowest priced, technically acceptable, responsible contractor.

• Gardening Services for the U.S. Embassy in Mexico City.

• Offerors must submit a quote.

• Contract type: Firm fixed-price.

• Award will be based on initial proposals, but discussions may be held if necessary.

• A pre-proposal conference/site visit is scheduled for Tuesday, April 28, 2026, and Wednesday, April 29, 2026. Interested offerors should contact the Contracts team via email for details.

• Proposals must be submitted by Tuesday, June 16, 2026, at 11:30 hours, Mexico City time.

• Evaluation will be based on lowest price and technical acceptability.

• Not specified in this document.

• Executed Standard Form 1449.

• Pricing Schedule.

• Proof of Active SAM registration.

• Completed Section 5, Representations and Certifications.

• Completed IRS Form W-14 (for compliance with FAR 52.229-11).

• Additional information as required in Section 3 and throughout the Solicitation.

• Questions regarding the RFP should be directed to Morgan Osborne via email at MexicoCityGSOSolicitations@groups.state.gov by Wednesday, May 6, 2026, before 11:30 hours Mexico City time.

• Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission. Failure to do so will result in the proposal being considered non-responsive.

• Attachments include SF-1449 and the Request for Quotations No. 19MX5326Q0020.

Solicitation / RFP / RFQ

This document is a solicitation for Gardening Services at the U.S. Embassy Mexico City. It outlines the requirements for maintaining the grounds and includes details for potential offerors.

• The primary service required is "Gardening Services."

• Further details regarding the scope of work are provided in an attached continuation to the SF-1449.

• The solicitation number is 19MX5326Q0020.

• The issue date is April 10, 2026.

• The offer due date is June 16, 2026, at 11:30 hrs CT.

• The North American Industry Classification Standard (NAICS) code is 561730.

• The solicitation is unrestricted.

• Offerors are instructed to complete blocks 12, 17, 23, and 30.

• Payment will be made by the U.S. Embassy Mexico City Financial Management Center (FMC).

• Invoices should be submitted to the address shown in block 18a unless otherwise indicated.

• This acquisition is unrestricted.

• The document references Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4, and 52.212-5, which are attached.

• Additional details are provided in an attached continuation to the SF-1449.