Gardening Services for Consulate General Compound in Guayaquil, Ecuador

Solicitation / RFP / RFQ

This solicitation is for gardening and landscaping services for the U.S. Consulate Compound and the Consul General Residence (CGR) in Guayaquil, Ecuador. The services include furnishing all labor, material, equipment, and services necessary for complete gardening and landscape maintenance.

• Comprehensive gardening and landscape maintenance services.

• Maintenance of grass, shrubbery, garden areas, trees, and related landscape elements.

• Services for the Consulate compound, including the LE parking lot and CGR.

• Provision of all necessary tools, products, and fuel.

• Compliance with US Safety and Health regulations (EM 385-1-1, OSHA) and Ecuadorian labor laws.

• Development and submission of a Grounds Maintenance Plan, Quality Control Management Plan, and Safety Plan.

• Specific tasks include grass cutting, edging, trimming, weeding, plant repair, pruning, leaf removal, debris removal, watering, fertilization, and pest/disease control.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base period of 12 months with four one-year optional periods.

• The solicitation number is 19EC3026R0001.

• Offer Due Date: March 31, 2026.

• Proposals must include DBA insurance premium costs.

• Offerors must demonstrate ability to perform, including Project Manager, established business in Ecuador or plan to establish one, SAM registration, client list, and strategic plan for services.

• Evaluation will consider compliance, technical acceptability, price, and contractor responsibility.

• The acquisition is listed as "UNRESTRICTED".

• Offerors must be registered in the System for Award Management (SAM).

• A site visit is scheduled for Monday, March 16, 2026, at 10:00 AM at the Consulate General Guayaquil compound. Prospective offerors should contact Jorge Armijos for information or to arrange entry.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

Solicitation / RFP / RFQ

This document is a Request for Proposals (RFP) for Gardening Services at the U.S. Consulate General in Guayaquil, Ecuador. The U.S. Government intends to award a contract to a responsible company that submits an acceptable offer at the lowest price. The award may be based on initial offers, but discussions may be held if necessary.

• Gardening Services at the U.S. Consulate General in Guayaquil, Ecuador.

• Specific requirements are detailed in Section 3 of the solicitation and the attached document.

• Not explicitly stated in this cover letter, but the RFP is for gardening services.

• Proposals are due by 17:00 (local time) on March 31, 2026. Late or incomplete proposals will not be accepted.

• Proposals must be submitted electronically to GuayaquilContracting@state.gov with the subject line "19EC3026R0001 Gardening Services".

• Proposals must be in Adobe Acrobat (PDF) file format, not exceeding 25MB. Larger files must be submitted in separate emails.

• The government intends to award based on initial offers at the lowest price.

• Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to proposal submission. Failure to be registered may result in the proposal being deemed non-responsible.

• A pre-proposal conference and site visit will be held on March 17, 2026, at 10:30 (local time) at the U.S. Consulate General in Guayaquil. Interested offerors must submit a list of participant names and ID numbers to GuayaquilContracting@state.gov by 14:00 (local time) on March 15, 2026.

• Questions regarding the solicitation must be submitted in writing to GuayaquilContracting@state.gov no later than 17:00 (local time) on March 20, 2026. Questions must be in English.

• Required submission components include: SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), additional information from Section 3, and proof of SAM Registration.