General Funds Enterprise Business System (GFEBS) Support

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the General Funds Enterprise Business System (GFEBS) Support Contract. It outlines the Government's procedures for monitoring contractor performance against contract standards.

• Introduction: Provides context on the U.S. Army Test and Evaluation Command (ATEC) and the purpose of the QASP.
• Purpose: Details how the QASP will be used to determine if contractor performance meets standards, including what will be monitored, how, by whom, and how results will be documented.
• Roles and Responsibilities: Defines the roles of the Contracting Officer (KO), Contracting Officer's Representative (COR), Contractor Representatives, and Program/Project Manager.
• Performance Requirements and Method of Surveillance: Describes how contractor performance will be monitored, including the use of a Surveillance Matrix.
• Surveillance Matrix: Lists performance objectives, standards, and acceptable quality levels (AQLs) for various tasks, along with inspection methods and potential incentives or remedies for non-conformance.
• Appendices: Includes templates for a Corrective Action Report (CAR), Customer Complaint Record, and Performance Assessment Report (PAR).

This QASP details the government's approach to overseeing contractor performance. Bidders should review the performance requirements, standards, and acceptable quality levels (AQLs) to understand the expected level of service and how their performance will be evaluated. The document also outlines the roles of government personnel involved in surveillance and the potential consequences of non-compliance, which are critical for understanding contract expectations and risks.

Solicitation / RFP / RFQ

This solicitation, W91CRB26RA014, is for General Funds Enterprise Business System (GFEBS) Support. It is a small business set-aside under NAICS code 541513 with a small business size standard of $37M.

• The solicitation requires non-personal services in accordance with the Performance Work Statement (PWS).

• Key GFEBS functionalities to be supported include Financial (FI), Spending Chain (SC), Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO).

• Offerors must demonstrate at least 7 years of experience in these GFEBS functionalities within the last 10 years.

• The contract includes a base year and four option years, each for 12 months.

• The contract also includes a 30-day transition-in period.

• Contract Data Requirements List (CDRLs) are required as detailed in Exhibit A.

• The contract type is Firm Fixed Price.

• The period of performance includes a Base Year (Months 1-12) and four Option Years (Months 13-60).

• Specific period of performance dates are detailed for each CLIN, starting May 28, 2026, and extending through May 27, 2031, for the option years.

• Travel costs are estimated for each period of performance, with specific amounts for the transition and each option year.

• Proposals are due by 03 APR 2026, 10:00 AM.

• Proposals must be submitted electronically to kristena.m.burleigh.civ@army.mil and heather.m.caughorn.civ@army.mil.

• Proposals must be submitted in four volumes: Combined Technical/Management, Past Performance, Cost/Price, and Solicitation, Offer and Award Documents and Certification.

• The award will be made to the lowest-priced, technically acceptable offer.

• Evaluation factors include Combined Technical/Management (rated Acceptable/Unacceptable), Past Performance (rated Acceptable/Unacceptable), and Cost/Price (evaluated for completeness, reasonableness, and realism).

• Proposals must not contain classified data or hyperlinks.

• This requirement is a small business set-aside.

• Offerors must comply with FAR 52.219-14, Limitations on Subcontracting, which requires that not more than 50% of the amount paid by the Government for contract performance be paid to subcontractors that are not similarly situated entities for services.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

• The contract includes provisions for surge support, allowing for an increase or decrease of up to one Full-Time Equivalent (FTE).

• Inspection and Acceptance will occur at the destination (Aberdeen Proving Ground, MD).

• Payment will be made via Wide Area WorkFlow (WAWF).

Performance Work Statement (PWS)

This PWS outlines the requirements for providing support and training for the U.S. Army Test and Evaluation Command's (ATEC) General Funds Enterprise Business System (GFEBS). The goal is to ensure continued GFEBS support for ATEC Headquarters and its subordinate command elements, enhancing user expertise in financial business practices.

• Provide support and training on seven core GFEBS business processes: Financial (FI), Spending Chain (SC), Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO).

• Assist in the development of GFEBS business rules and processes, mentoring staff, and documenting these rules.

• Support approximately 600 Users across six CONUS installations.

• Provide training and assistance through various mediums (in-person, telephone, video conference, web conferencing).

• Produce job aids for GFEBS transactions and reporting.

• Provide end-of-fiscal year surge support for contract close-out.

• Analyze and troubleshoot Interface Documents (IDOCs).

• Contractor personnel must possess at least 7 years of experience in GFEBS functionalities within the last 10 years.

• Specific experience is required in SC processes (PR, PO, GR/IR), reimbursable processing, Funds Management, training delivery, and job aid production.

• Personnel must meet security clearance requirements (SECRET for ERP Business/Architectural Specialist).

• Contractor must report labor hours weekly and provide status reports, work schedules, and other deliverables as defined by CDRLs.

• Support is required for ATEC Headquarters (APG, MD) and subordinate command elements.

• Support can be provided on-site or remotely.

• Travel to various CONUS locations may be required.

• Non-personal services: Government will not supervise contractor employees.

• Business Relations: Contractor must integrate activities, manage timeliness, and ensure customer satisfaction.

• Contract Administration: Clear organizational lines, timely response to government requests, and accurate timekeeping are required.

• Personnel Administration: Training, security clearances, and background checks are mandatory.

• Conflicts of Interest: Contractor must remain conflict-of-interest free.

• Government Furnished Equipment (GFE) and services (network access, telephone, custodial) will be provided as needed.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data item A004, "System Process Flows." It outlines the contractor's requirement to develop and present system process flows between all relevant system processes.

• Data Item Number: A004
• Title: System Process Flows
• Contract Reference: Performance Work Statement, paragraph 3.18
• Frequency: As needed
• Submission: As needed for first and subsequent submissions.
• Remarks: The contractor shall develop and present system process flows between all relevant system processes.
• Contact Information: Email addresses are provided for the Contracting Officer Representative (COR), Technical POC, and Contract Specialist.

This CDRL details a specific deliverable required under the contract: the development and presentation of system process flows. Bidders should note this requirement as it pertains to the scope of work and the types of documentation expected. The document also provides key contact points for further clarification.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the data items required from the contractor. It details the 'Weekly Status Report' (Data Item No. A001) as a required deliverable.

• Data Item: Weekly Status Report (A001)
• Requirement Source: Performance Work Statement (PWS) paragraph 3.16
• Frequency: Weekly
• First Submission: Due 30 days after contract award.
• Subsequent Submissions: Weekly thereafter.
• Content: The report must contain the type of support provided and who received the support.
• Distribution: The report is to be submitted to the Contracting Officer Representative (COR), Technical POC, and Contract Specialist.
• Contact Information: Email addresses for the COR (Olivia.McMillan.civ@army.mil), Technical POC (Anthony.J.Macre.civ@army.mil), and Contract Specialist (Kristena.M.Burleigh.civ@army.mil) are provided.

This CDRL outlines a specific reporting requirement for the contractor. Bidders should note the necessity and content of the weekly status reports, including the submission deadline and recipients, as this will be a key deliverable under the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the requirements for a "Weekly Work Schedule" data item (Data Item No. A002).

• Data Item Title: Weekly Work Schedule
• Contract Reference: Performance Work Statement (PWS) paragraph 3.17
• Frequency: Weekly
• First Submission: Due one week after contract award.
• Subsequent Submissions: Weekly thereafter.
• Content: The schedule must forecast eight (8) weeks out and include the work locations of contractor support personnel.
• Recipient: The schedule is to be provided to the Contracting Officer Representative (COR) and Technical POC.
• Contact Information: Email addresses for the COR, Technical POC, and Contract Specialist are provided.

This CDRL outlines a specific deliverable required under the contract: a weekly work schedule. Bidders should note the content requirements (8-week forecast, work locations) and submission frequency (weekly, starting one week after award) to understand their reporting obligations if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor. Specifically, it details the requirement for "Business Process Flows" as part of the "GFEBS Support Contract."

• Data Item Number: A003
• Title: Business Process Flows
• Contract Reference: Performance Work Statement (PWS) paragraph 3.18
• Requirement: The contractor shall develop and present business process flows between all relevant business processes.
• Delivery Frequency: As needed
• Submission: First submission and subsequent submissions are required "As needed."
• Distribution: Copies are to be provided to the Contracting Officer Representative (COR), Technical POC, and Contract Specialist.
• Contact Information: Email addresses for the COR (Olivia.McMillan.civ@army.mil), Technical POC (Anthony.J.Macre.civ@army.mil), and Contract Specialist (Kristena.M.Burleigh.civ@army.mil) are provided.

This CDRL indicates a specific deliverable requirement for business process flows related to the GFEBS Support Contract. Bidders should note this requirement and ensure their proposals account for the development and presentation of these flows as outlined in the PWS.

Form / Attachment / Pricing Sheet

This document, DD Form 1423-1, is a Contract Data Requirements List (CDRL) that specifies the "Weekly Labor Hours Report" as a required data item (Data Item No. A005) for the GFEBS Support Contract. It outlines the requirements for submitting this report.

• Data Item Number: A005
• Title: Weekly Labor Hours Report
• System/Item: GFEBS Support Contract
• Contract Reference: Performance Work Statement (PWS) para 3.20
• Frequency: Weekly
• First Submission: As specified in Block 16 (Remarks)
• Subsequent Submission: Weekly
• Distribution: COR and Technical POC

This CDRL mandates that the contractor submit a weekly labor hours report to the Contracting Officer Representative (COR) and Technical POC. The report should be in a spreadsheet format provided by the COR. Labor and travel directly supporting a specific program must be charged to the job number for that customer program, as specified by the COR. This requirement applies to both the prime contractor and any subcontractors. The COR's email is Olivia.McMillan.civ@army.mil, and the Technical POC's email is Anthony.J.Macre.civ@army.mil.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the "Cost and Performance Report" (Data Item No. A006) required under the contract. It outlines the format, frequency, and submission details for this report.

• Data Item Number: A006
• Title: Cost and Performance Report
• Frequency: Monthly
• Authority: Performance Work Statement (PWS) paragraph 3.19
• Submission: Draft template due 20 days after award for review. Approved final template submitted monthly with invoice via the Government's Procurement Integrated Enterprise Environment (PIEE).
• Content for Firm-Fixed-Price CLINs: Extrapolation of labor hours supporting seven GFEBS core business processes (FI, SC, FM, SD, AR, RA, CO), with an "other" category for hours not directly supporting these processes.
• Content for Travel Cost CLINs: Report labor hours incurred in excess of 40 hours per week due to travel.

This CDRL details a specific reporting requirement for the contractor. Bidders should note the detailed content expected in the Cost and Performance Report, particularly concerning labor hour tracking for GFEBS processes and travel. The requirement for a draft template submission and the specific submission method (PIEE) are also important for proposal planning.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor. It outlines the requirements for a "Contractor Govt Furnished Property Inventory Report."

• Data Item Number: A007
• Title: Contractor Govt Furnished Property Inventory Report
• Subtitle: Performance Work Statement para 6.2
• Frequency: Annually
• Date of First Submission: As needed
• Submission Deadline: Not later than the 5th working day after the end of each fiscal year, using FAR Part 45 and DD Form PBO 1662.
• Submission Methodology: To be established at post-award.
• Distribution: Specifies distribution to COR, Technical POC, and PBO, with quantities for draft and final copies.

This CDRL details a specific reporting requirement for government-furnished property. Bidders need to understand this requirement to accurately estimate the effort and resources needed for proposal preparation and contract performance. The submission methodology will be defined post-award, but the annual reporting frequency and the use of FAR Part 45 and DD Form PBO 1662 are key details for planning.