General Services Administration (GSA) seeks to lease the following space: McAllen, Texas

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) for warehouse space in McAllen, TX. The Government is seeking to lease a minimum of 2,500 to a maximum of 3,500 square feet of contiguous space on a single floor. The purpose is to secure a warehouse facility for general use, with an initial intent for vehicle storage, potentially involving hazardous materials.

• Space Size: 2,500 to 3,500 sq ft contiguous, single floor.

• Ceiling Height: Minimum clear ceiling height of 9 feet.

• Building Quality: Modern, sound, substantial construction, in good condition.

• Unique Requirements: Roll-up overhead door with a minimum height of 12'0", and no columns within the leased space.

• Area of Consideration: Bounded by West Nolana Avenue (North), North Veterans Blvd (South), West Dicker Rd to 336 to West Military Highway (East), and South Ware Rd (West).

• Lease Term: 15 Years, with 13 years firm, and Government termination rights after the firm term with 60 days' notice.

• Energy Efficiency: Buildings must have an ENERGY STAR® label, with specific exceptions and requirements for energy efficiency improvements.

• Environmental & Safety: Compliance with environmental regulations, fire protection, life safety, and accessibility standards is required.

• Contract Type: Modified net lease.

• Period of Performance: 15-year lease term with a 13-year firm period.

• Estimated Value: Not explicitly stated, but pricing is evaluated based on present value.

• Offer Due Date: February 26, 2026, by 6:00 PM CST.

• Submission Method: Email to nicole.simmerman@gsa.gov or via US Mail/commercial carrier.

• Evaluation: Award will be based on the lowest priced technically acceptable offer, using a Present Value Price Evaluation - Warehouse Square Foot Method.

• Key Deadlines: Offers due by 02/26/2026.

• NAICS Code: 531130 (Exception).

• Small business size standard information is available via SBA.

• HUBZone small business concerns may elect to waive price evaluation preference.

• The RLP includes various forms and documents that must be submitted, including GSA Form 1364WH (Proposal to Lease Space) and GSA Form 1217 (Lessor's Annual Cost Statement).

• Offerors must be registered in the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a government facility. It details the security measures and standards that a Lessor (building owner/manager) must implement and maintain. This document is crucial for bidders to understand the security obligations associated with the leased space, which will impact the overall cost and operational requirements.

• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Requirements for employee access control, screening, securing critical areas (mechanical, electrical, telecom rooms), visitor access control, and restrictions for public areas.
• Interior (Government Space): Identity verification and formal key control program requirements.
• Sites and Exterior of the Building: Signage requirements, landscaping to minimize concealment, HAZMAT storage, placement of receptacles, and parking access.
• Security Systems: Mandates for the design, installation, and maintenance of Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), and Duress Alarms. Includes testing, maintenance criteria, and compliance with specific FAR clauses.
• Structure: Requirements for locking ground floor windows and protecting emergency generators and air intake grilles.
• Operations and Administration: Provisions for Facility Security Committee cooperation, control of building information, and construction security plans.
• Cybersecurity: Prohibitions on connecting building systems to federal IT networks, incident response protocols, and encouraged cyber protection measures for Building Access Control Systems (BACS), referencing NIST and DHS guidelines.

Bidders must carefully review these security requirements to accurately price their proposals. The implementation and maintenance of these security measures, including systems and construction, represent significant costs that need to be factored into the overall bid. Understanding these requirements is essential for determining the feasibility and cost-effectiveness of responding to the opportunity.

Solicitation Provisions

This document outlines "Instructions to Offerors - Acquisition of Leasehold Interests in Real Property" (JUN 2011) and related provisions. It details the definitions used in solicitations, procedures for submitting proposals, handling of late submissions, and the process for lease awards.

• Proposal Submission: Proposals must be submitted on prescribed Government forms or copies thereof, and must be signed. Erasures or changes must be initialed. For partnerships, the names of the partners must be included.

• Late Proposals: Generally, late proposals will not be considered unless received before award and meeting specific conditions related to mailing date, Government mishandling, Express Mail, or electronic transmission.

• Modifications/Revisions: Modifications or revisions are subject to similar conditions as original proposals. Late modifications that are more favorable to the Government may be considered.

• Withdrawal: Proposals may be withdrawn by written notice or telegram any time before award. Facsimile withdrawals are permitted if authorized.

• Data Restriction: Offerors can restrict the disclosure and use of data in their proposals by marking the title page and each restricted sheet with specific legends.

• Award Basis: The Government intends to award a lease to the responsible offeror whose proposal represents the best value, based on evaluation factors and subfactors.

• Discussions: The Government may conduct discussions with offerors within the competitive range before award.

• Best Terms: Offerors should submit their best terms from a price and technical standpoint in their initial proposal, as the Government may limit the number of proposals in the competitive range.

• Evaluation: Proposals will be evaluated based on stated factors and subfactors. The Government may reject any or all proposals.

• Informalities: The Government may waive informalities and minor irregularities.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration through contract performance. This includes having a unique entity identifier and an active SAM record.

• Security Prohibitions and Exclusions: The solicitation includes provisions related to security prohibitions and exclusions, including representations and certifications concerning covered telecommunications equipment/services, FASCSA orders, business operations in Sudan, and Iran sanctions.

• This document also incorporates by reference provisions related to Service of Protest, Facsimile Proposals, System for Award Management (SAM), Unique Entity Identifier, and Security Prohibitions and Exclusions Representations and Certifications.

• Specific clauses like 552.270-1, 552.270-3, 52.233-2, 52.215-5, 552.270-35, 52.204-6, and 52.240-90 are included.

Form / Attachment / Pricing Sheet

This document is a template for a warehouse lease (GSA Form L201WH, REV 3/25). It outlines the terms and conditions for leasing warehouse space to the Government. It is not intended for offerors to complete; rather, GSA will transcribe the successful offeror's final offered rent and price data into this template upon award.

• Lease Identification: Lease No. GS-07P-LTX02001, Building No. XXXXXX.
• Parties: Lessor and the United States of America (Government).
• Premises Description: Includes warehouse and related space, with specific rentable and ANSI/BOMA occupant area square footage to be detailed.
• Lease Term: A period of 15 years, with 13 years firm.
• Rent and Other Consideration: Details shell rent, operating costs, tenant improvements rent, building specific amortized capital, and parking costs, with provisions for firm and non-firm terms.
• Documents Incorporated: Lists various exhibits and documents made part of the lease, including floor plans, security requirements, and GSA clauses.
• Sections: The document is organized into sections covering premises, rent, general terms, construction standards, tenant improvements, utilities, and additional terms.

While bidders are not expected to complete this template, it provides a comprehensive overview of the contractual terms and conditions that will govern the lease agreement for the warehouse space. Understanding these terms is crucial for developing accurate proposals and assessing the overall requirements of the opportunity.

Form / Attachment / Pricing Sheet

This document, "Ex D - 3517B General Clauses (Dec. 2025)", is an attachment to a SAM.gov opportunity record. It contains a comprehensive list of general clauses that are incorporated by reference into a lease agreement for the acquisition of leasehold interests in real property.

• General Clauses: The document enumerates various clauses categorized under General, Performance, Payment, Standards of Conduct, Adjustments, Audits, Disputes, Labor Standards, Small Business, Cybersecurity, and Other.
• Clause References: Each clause is identified by its clause number, its reference in the Federal Acquisition Regulation (FAR) or General Services Acquisition Manual (GSAM), and its title.
• Deviations and Dates: Many clauses indicate specific dates (e.g., AUG 2023, SEP 1999, JUN 2011) and whether they are subject to a "DEVIATION," signifying a modification or exception to standard policy.
• Specific Clauses of Note: Includes clauses related to Definitions, Subletting and Assignment, Subordination, Default by Lessor, Inspection, Delivery and Condition, Maintenance, Fire and Casualty Damage, Compliance with Applicable Law, Alterations, Acceptance of Space, Prompt Payment, Assignment of Claims, Payment, Contractor Code of Business Ethics and Conduct, Covenant Against Contingent Fees, Anti-Kickback Procedures, Drug-Free Workplace, Price Adjustments, Changes, Disputes, Small Business Program Rerepresentation, Equal Opportunity for Veterans and Workers with Disabilities, Protecting the Government's Interest when Subcontracting, Utilization of Small Business Concerns, and Security Requirements.

Potential bidders should review this document to understand the standard contractual terms and conditions that will govern any lease agreement resulting from the opportunity. It outlines the rights, responsibilities, and obligations of both the Lessor and the Government, covering aspects from property maintenance and payment terms to default remedies and compliance requirements. Familiarity with these clauses is crucial for assessing the full scope of the commitment and for preparing a compliant proposal.

Form / Attachment / Pricing Sheet

This document, GSA Form 1364WH (REV 04/22), is a "Proposal to Lease Space" used in response to a Warehouse Request for Lease Proposals (RLP). It serves as a template for potential lessors to provide detailed information about the space they are offering.

• Section I: Description of Premises: Collects details about the building, offered space (size, clear height, loading docks, bay dimensions), and site characteristics.
• Section II: Space Offered and Rates: Gathers information on office area, rentable square feet, common area factor, tenant improvements, build-out costs, shell rent, operating costs, and parking.
• Section III: Lease Terms and Conditions: Outlines the initial lease term, renewal options, commission details, and additional financial aspects of the lease, including utilities, janitorial, and HVAC overtime rates.
• Section IV: Owner Identification and Certification: Requires information about the recorded owner and the offeror, along with certifications regarding flood plains, seismic safety, historic preference, asbestos, fire/life safety, accessibility, and ENERGY STAR® status.

This form is critical for any entity wishing to lease space to the government under this RLP. Bidders must accurately complete all relevant sections to detail their offered property and associated costs. The information provided will be used by the government for evaluation and to determine lease terms. Specific attention should be paid to detailing costs, rates, and compliance with RLP requirements, as these directly impact the proposal's competitiveness and the final lease agreement.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the "Lessor's Annual Cost Statement." It is used to collect estimated annual costs for services, utilities, and ownership expenses from lessors as part of the rental consideration for government leases. Bidders may need to complete this form as part of their proposal submission or to provide cost breakdowns related to the leased space.

• Section I: Estimated Annual Cost of Services and Utilities: Details costs for cleaning, heating, electrical, plumbing, air conditioning, elevators, and miscellaneous services.
• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: Covers real estate taxes, insurance, building maintenance and reserves, and management costs.
• Lessor's Certification: Requires the lessor to certify the accuracy of the estimated costs.

This form provides a standardized method for lessors to detail the costs associated with providing services and maintaining a property. Understanding this form can help bidders assess the components of rental costs and potentially identify areas where their proposed services or building operations might align with or differ from standard GSA expectations. It is crucial for lessors responding to solicitations that require detailed cost breakdowns for leased space.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000-WH, is a Prelease Fire Protection and Life Safety Evaluation for a Warehouse Building. It is required when offered space is not exempt from the GSA Fire Protection and Life Safety Prelease Review, as per paragraph 3.06(I) of the Request for Lease Proposals (RLP).

• Part A: To be completed by the Offeror or their representative for spaces above the ground floor or less than 40,000 sq ft. It covers:
  • Warehouse Building Address
  • General Warehouse Building Information (floor, square footage, number of floors, height, fire department access doors)
  • Other Uses in Warehouse Building (storage, office, parking, etc.)
  • Storage Commodity Classification (Class I-IV, Plastics A-C)
  • Storage Configuration (solid pile, palletized, shelf, rack)
  • Storage Heights
  • Automatic Fire Sprinkler System (presence, type, maintenance)
  • Automatic Fire Sprinkler System – Design Criteria
  • Smoke and Heat Removal
  • Fire Alarm System
  • Means of Egress
  • Exit Signs
• Part B: To be completed by a professional engineer for spaces equal to or greater than 40,000 sq ft. It requires a detailed narrative report addressing:
  • General Information (address, violations, building code, pictures, square footage, ignition sources)
  • Occupancy Classifications
  • Warehouse Building Information (size, shape, height, construction type, occupants, storage height, number of floors, square footage per floor)
  • Storage Configuration (commodity classification, quantities, intermixing, height, sprinkler details, pile volume, types of storage, clearances, automation)
  • Means of Egress (exits, doors, aisles, fire doors, signage, emergency lighting, emergency power)
  • Automatic Fire Suppression Systems (sprinkler system details, valves, types, K factor, standpipes, maintenance)
  • Evaluation of Automatic Fire Sprinkler System in regard to storage activities
  • Additional Fire Protection Systems and Features (detection systems, dampers, barriers, testing)
  • Fire Alarm System (installation date, type, manufacturer, components, connectivity, operation, maintenance)
• Statements: Includes an Offeror's Statement and a Statement of Fire Protection Engineer, attesting to the accuracy of the information and any required corrections.

This form is critical for bidders to understand and document the fire protection and life safety compliance of a proposed warehouse space. It directly impacts the suitability and safety of the facility for government occupancy and may influence lease terms or require specific modifications by the offeror to meet GSA's standards.

Form / Attachment / Pricing Sheet

This document is the "Security Unit Price List (FSL II)" and serves as a pricing tool for security countermeasures related to a lease. It is intended to capture unit prices for security improvements that will be subject to negotiation after the final design and prior to a 'Notice To Proceed'. The form aligns with the "Security Standards" attachment to the lease.

• The list categorizes security requirements into sections such as Facility Entrances, Screening Requirements, Common Areas, Interior (Government Space), Sites and Exterior, Security Systems, Structure, Operations and Administration, and Cybersecurity.
• For each item, bidders are to provide a "Unit Price" and "Quantity".
• Some items are designated as "Priced in Shell", "Priced in Tenant Improvements", or "Government Provided", indicating they should not be priced on this specific document but are included for comprehensive alignment with lease requirements.
• Specific line items include Employee Access Control, Retail/Mixed Use Space Accommodation, Securing Critical Areas, Visitor Access Control, Identity Verification, Formal Key Control Program, Signage, Landscaping, Hazmat Storage, Security Systems (Testing, VSS, Intrusion Detection, Duress Alarm), Windows, Building Systems (Generator Protection, Air Intakes), and Cybersecurity Requirements.

This document is crucial for bidders to understand the potential costs associated with various security measures required under the lease. It provides a structured format for quoting prices on specific security components and helps in estimating the overall investment for security improvements. Bidders must carefully review each item, noting which are to be priced and which are covered under other provisions (Shell, TI, Government Provided).

Form / Attachment / Pricing Sheet

This document is a representation form related to "Certain Telecommunications and Video Surveillance Services or Equipment" as per FAR clause 52.204-24. It requires offerors to represent whether they will provide, or currently use, covered telecommunications equipment or services as part of their offerings to the Government.

• Prohibition Overview: Details the restrictions under Section 889(a)(1)(A) and 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which prohibit the procurement or use of certain telecommunications equipment and services.
• Definitions: Defines terms such as "covered telecommunications equipment or services," "critical technology," and "substantial or essential component."
• Offeror Representation: Requires offerors to state whether they "will" or "will not" provide covered equipment/services, and whether they "do" or "do not" use covered equipment/services in their operations.
• Disclosure Requirements: If an offeror represents "will" or "does," they must provide detailed disclosures including:
  • Entity that produced the equipment/service.
  • Description of the equipment/service (brand, model, etc.).
  • Explanation of the proposed use and its permissibility under the prohibition.
• SAM.gov Check: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Signature Block: A section for the offeror or authorized representative to sign and date.

Bidders must carefully review this form to understand the prohibitions related to covered telecommunications equipment and services. Completion and submission of this representation, along with any required disclosures, is likely a mandatory part of the offer submission process for this opportunity. Failure to comply may impact the ability to be considered for award.