General Services Administration (GSA) seeks to lease the following space: 5TX0805

Form / Attachment / Pricing Sheet

This document is GSA Form 1364, "Proposal to Lease Space," dated January 2023. It is a standard form used for submitting proposals related to leasing space.

• The form requires detailed information about the proposed leased space, including location, size, amenities, and associated costs.
• It serves as the primary document for bidders to outline their lease proposals.

Bidders responding to opportunities requiring lease proposals must complete and submit this form as part of their submission package. It is crucial for detailing the specifics of the space being offered and its associated pricing.

Lease Agreement

This document is a lease agreement (Lease No. GS-07P-LTX02005) between the Lessor and the United States of America, acting by and through the General Services Administration (GSA). It outlines the terms and conditions for leasing premises.

• Lease Term: 17 Years, with 15 Firm Years. The commencement date will be established in a Lease Amendment upon substantial completion and acceptance of the Space by the Government.

• Premises: Office and Related Space, yielding 12,695 ANSI/BOMA Occupant Area (ABOA) square feet. Specific details are in Exhibit A.

• Rent: Includes Shell Rent, Operating Costs, Tenant Improvements Rent, Building Specific Amortized Capital (BSAC), and Parking. Specific rates are detailed in Section 1.03, with placeholder values indicated.

• Free Rent: The Lessor offers free rent for the first XX months, covering shell, operating, TI, BSAC, and parking rent.

• Termination Rights: The Government may terminate the Lease, in whole or in part, with at least 90 days' prior written notice, effective after the Firm Term.

• Documents Incorporated: Includes Floor Plans (Exhibit A), Parking Plans (Exhibit B), Agency Requirements (Exhibit C), Security Requirements (Exhibit D), GSA 3517B General Clauses (Exhibit E), Approved Small Business Subcontracting Plan (Exhibit F), Revision(s) to Lease (Exhibit G), and Broker Commission Exhibit (Exhibit H).

• Schedule for Completion: Lessor must adhere to a schedule for design and construction activities, including a Design Intent Drawing (DID) workshop and submission of construction documents (CDs).

• Tenant Improvements (TIs) and BSAC: Lessor must provide a price proposal for TIs and BSAC, supported by cost data or competitive proposals. The Government reserves the right to negotiate these prices.

• Building Shell Requirements: Includes standards for construction, shell components, and systems (HVAC, electrical, plumbing, fire alarm, etc.).

• Responsible for all work required for acceptance of the Premises.

• Responsible for maintenance and repair of the leased Premises and all areas with routine Government access.

• Must provide utilities, janitorial services, snow removal, and landscape maintenance.

• Must comply with security requirements (Facility Security Level II).

• Must adhere to environmental regulations, including indoor air quality, radon testing, and hazardous materials.

• Must cooperate with the Government's Occupant Emergency Plan (OEP).

• Right to access the Space during construction.

• Right to accept or reject the Space.

• Right to terminate the Lease after the Firm Term.

• Right to make decisions regarding TIA and BSAC usage.

• Right to verify personnel identities.

• May require Lessor to use the Government's project management system.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) solicits proposals for a minimum of 12,695 ANSI/BOMA Occupant Area square feet of contiguous space in San Antonio, TX, within the Loop 1604 area. The government is seeking a modern, quality building with specific construction and amenity requirements.

• Space: Minimum 12,695 ANSI/BOMA square feet.

• Building: Modern, sound construction, acceptable facade, and potentially modernized or adaptive reuse.

• Parking: 0 surface/outside or structured/inside parking spaces required for government use, secured and lit.

• Roof Access: Potential need for roof access for antenna installation.

• Vending Machines: Government may provide vending machines; Lessor must provide utilities and make alterations.

• Location: Prime commercial office district (Inside City Center) or modern office park (Outside City Center).

• Amenities: Employee services (restaurants, retail, cleaners, banks) within 2 miles.

• Unique Requirements: Space above ground, contiguous, acceptable column spacing, minimum 9-foot ceiling height, and specific security constraints.

• Environmental: No known hazardous conditions or environmental liabilities. Phase I ESA may be required.

• Accessibility & Life Safety: Building must meet accessibility, fire protection, and life safety requirements.

• Energy Efficiency: Buildings generally require an ENERGY STAR® label, with specific exceptions and requirements for energy efficiency improvements.

• Lease Term: 17 Years, with a 15-Year Firm Term and Government termination rights after the Firm Term with 90 days' notice.

• Estimated Value: Not explicitly stated, but pricing is detailed in Section 3 and 4.

• Offer Due Date: April 30, 2026, by 5:00 PM CT.

• Submission Method: Online via the Requirement Specific Acquisition Platform (RSAP).

• Evaluation: Award will be based on the lowest-priced, technically acceptable offer. Present Value Price Evaluation will be used.

• Key Deadlines: Offers due April 30, 2026.

• NAICS Code: 531120 (Exception).

• Small Business: Size standard information is available via SBA.

• HUBZone: Hubzone small business concerns may elect to waive price evaluation preference.

• The RLP includes numerous attached documents (e.g., Lease Template, Agency's Requirements, Security Requirements, GSA Forms).

• Offerors must submit a comprehensive package including GSA Forms 1364 and 1217, and other required documentation.

• Tenant Improvement (TI) allowance is $54.24 per ABOA SF, with an anticipated overage of approximately $152.58 per ABOA SF.

• Building Specific Amortized Capital (BSAC) amount is $12.00 per ABOA SF for security improvements.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000, is a "Prelease Fire Protection and Life Safety Evaluation for an Office Building." It is used to assess the fire safety and life safety compliance of a proposed office space. It consists of two parts:

• Part A: To be completed by the Offeror or their representative for spaces below the 6th floor. It includes questions on general building information, other uses, automatic fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for spaces on or above the 6th floor. It requires a detailed narrative report evaluating the building's fire protection and life safety systems, including deficiencies and recommended corrective actions.

• Part A: Requires Yes/No/N/A answers regarding building address, square footage, fire sprinkler systems, fire alarm systems (including notification and maintenance), exit signs, emergency lighting, and elevator safety features.

• Part B: Requires a detailed narrative report covering general building information, occupancy classifications, building construction, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators. It must identify deficiencies and recommend corrective actions, referencing applicable codes.

• Offeror's Statement: Both parts require an offeror's statement attesting to the accuracy of the information provided.

• Fire Protection Engineer Statement: Part B requires a statement from the professional engineer.

• Offeror's Statement of Correction: If the space does not meet criteria, the offeror must attest that all required work will be completed prior to acceptance.

This form is critical for bidders proposing leased office space. It outlines the minimum fire protection and life safety requirements that the offered space must meet. Bidders must ensure their proposed space complies with these standards, and the completed form (Part A by the offeror, Part B by a professional engineer if applicable) will be a key part of the evaluation process. Failure to meet these requirements or provide the necessary documentation can lead to the rejection of the offer.

Solicitation / RFP / RFQ

This document, "SOLICITATION PROVISIONS (Acquisition of Leasehold Interests in Real Property) (JUN 2011)", outlines the standard instructions and provisions for offerors responding to solicitations for the acquisition of leasehold interests in real property. It details definitions, procedures for amendments, proposal submission, late proposals, and award considerations.

• Proposal Submission: Unless otherwise permitted, proposals must be submitted in paper media in sealed envelopes or packages, using Government-prescribed forms. Offers must be signed, with erasures or changes initialed. For partnerships, partner names must be included.

• Late Proposals: The Government will not consider proposals received after the specified closing date and time, unless specific conditions are met (e.g., mailed by registered/certified mail by a certain date, sent via Express Mail by a specific time, or if late receipt is due to Government mishandling). Late modifications or revisions that are more favorable to the Government may be considered.

• Modifications/Revisions: Offerors may submit modifications to proposals any time before the closing date/time. Revised proposals are only accepted if requested or allowed by the Contracting Officer.

• Deviations: Offers are construed as in full compliance unless deviations are explicitly identified. Proposals departing from requirements must clearly identify advantages to the Government.

• Data Restriction: Offerors can request restrictions on the disclosure and use of proposal data, provided specific marking requirements are met on the title page and individual sheets.

• Award Basis: The Government intends to award a lease to the responsible offeror whose proposal represents the best value after evaluation. The Government may reject any or all proposals and may waive informalities.

• Evaluation: The Government intends to evaluate proposals and award after conducting discussions with offerors within the competitive range. Offerors should submit their best terms initially.

• Unbalanced Pricing: Proposals with materially unbalanced prices may be deemed unacceptable and rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk.

• Proposal Submission: Must be in paper media, using prescribed forms, and signed. Partnership details are required if applicable.

• Late Proposals: Strict conditions apply for late submissions to be considered.

• Evaluation Criteria: Best value after evaluation, considering factors and subfactors (detailed elsewhere in the solicitation). Discussions may occur.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance. Failure to register may result in award to the next successful registered offeror.

• Security Prohibitions: Provisions address covered telecommunications equipment/services, FASCSA orders, Sudan certifications, and Iran representations/certifications. Offerors must review and comply with these requirements or disclose non-compliance.

• This document incorporates by reference several other provisions, including those related to System for Award Management (SAM) registration, security prohibitions, and trade agreements.

• Specific clauses referenced include 552.270-1, 552.270-3, 52.233-2, 552.270-35, 52.204-7, and 52.240-90.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217, is the Lessor's Annual Cost Statement. It is used to collect detailed information from lessors regarding the estimated annual costs of services, utilities, and ownership for space being leased or considered for lease by the Government. This form is important for the Government's determination of fair market value for rental space.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance and Repair)
• Electrical (Current, Bulb Replacement, Special Equipment Power, System Maintenance and Repair)
• Plumbing (Water, Supplies, System Maintenance and Repair)
• Air Conditioning (Utilities, System Maintenance and Repair)
• Elevators (Salaries, System Maintenance and Repair)
• Miscellaneous (Building Engineer/Manager, Security, Social Security Tax/Workperson's Compensation, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify that the entered amounts represent their best estimate of annual costs.

• Read attached "Instructions" carefully.
• Enter costs for the entire building and specifically for the Government-leased area.
• If services/utilities are not provided uniformly, or if costs for Government space exceed others, explain on a separate sheet.
• System maintenance and repairs include costs for oiling, inspecting, cleaning, regulating, and routine replacement.
• Section II costs are required regardless of whether Section I is applicable.
• Complete Lessor certification with typed name, title, signature, and date.

Potential bidders (lessors) must accurately complete this form to provide the necessary cost data for the Government to evaluate rental proposals. The information submitted will directly influence the Government's assessment of the proposed rental charges and the overall fairness of the lease terms.

Forms / Attachments / Pricing Sheets

This document, "Exhibit E. 3517B General Clauses (Mar. 2026).pdf", contains a comprehensive list of general clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for standard terms and conditions that will be incorporated into leases.

The document is organized by category (General, Performance, Payment, Standards of Conduct, Adjustments, Audits, Disputes, Labor Standards, Small Business, Cybersecurity, Other) and lists specific clause numbers (e.g., GSAR 552.270-4, FAR 52.204-13) along with their titles. It includes clauses related to definitions, subletting, successors bound, subordination, statement of lease, default by lessor, inspection, delivery and condition, maintenance, fire and casualty damage, compliance with law, alterations, acceptance of space, prompt payment, assignment of claims, contractor code of business ethics, anti-kickback procedures, drug-free workplace, price adjustments, audit and records, disputes, small business program requirements, equal opportunity for veterans and workers with disabilities, protecting government interests when subcontracting, subcontractor cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plans, liquidated damages, reporting executive compensation, security requirements, personal identity verification, safeguarding of covered contractor information systems, security prohibitions and exclusions, and clauses incorporated by reference.

Bidders should review these general clauses to understand the standard contractual terms and conditions that will govern any lease agreement. This document is crucial for assessing the full scope of obligations, rights, and responsibilities associated with the opportunity, particularly concerning performance standards, payment terms, compliance requirements, and dispute resolution mechanisms. Understanding these clauses is essential for accurate proposal development and for evaluating the overall feasibility and risk of the opportunity.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a government facility. It details the security obligations of the Lessor and the rights of the Government regarding facility access, critical areas, interior and exterior security, security systems, structure, operations, and cybersecurity.

• Facility Entrances & Lobby: Requirements for employee access control, screening, and visitor access.
• Critical Areas: Securing mechanical, janitorial, electrical, and telecommunications rooms with high-security locks; securing roofs and ventilation equipment.
• Interior (Government Space): Identity verification and formal key control program.
• Sites & Exterior: Signage requirements, landscaping to minimize concealment, HAZMAT storage, placement of receptacles, and parking area designation.
• Security Systems: Criteria for testing and maintenance of security systems (VSS, IDS, Duress Alarm), including Lessor and Government responsibilities for design, installation, and maintenance.
• Structure: Requirements for locking ground floor windows and protecting emergency generators and air intake grilles.
• Operations & Administration: Lessor cooperation with Facility Security Committee, strict control of building information, and development of construction security plans.
• Cybersecurity: Prohibitions on connecting building access control systems to federal networks, procedures for handling cybersecurity incidents, and recommended cyber protection measures for vendors.

This document is crucial for potential bidders to understand the security standards and requirements that will be imposed on the Lessor for the leased space. It highlights the specific security measures, systems, and protocols that must be in place, impacting the overall cost and operational considerations for any vendor involved in providing services or managing the facility. Bidders should pay close attention to the Lessor's responsibilities regarding security system design, installation, maintenance, and cybersecurity compliance.

Form / Attachment / Pricing Sheet

This document, "RLP EXHIBIT I BROKER PROJECT," outlines the terms and conditions related to broker commissions and credits for the RLP (Request for Lease Proposal) opportunity. It details how brokers are compensated, the potential for dual agency, and specific instructions for offerors regarding commission agreements and submittals.

• Broker Commission and Credit (BP 1.01): Defines the authorized broker (Public Properties, LLC) and the process for commission payment by the Lessor. It addresses Offeror disclosures of commissions, potential dual agency situations, and a "Commission Credit" that the broker agrees to forego, which will be applied as a reduction to the Government's rental payments. This credit is confidential and treated as a deduction for price evaluation.
• Pricing Terms (BP 1.02): Provides guidance on how Offerors should price their proposals, specifically regarding compensation to GSA's Broker on GSA Form 1364 and Brokerage Commission Agreements.
• Instructions for Offeror and Submittals (BP 1.03): Lists required submittals, including an "Executed Broker Commission Agreement" and a "Dual Agency Acknowledgement Statement."

This exhibit is crucial for bidders as it directly impacts the financial aspects of the lease proposal. Bidders must understand:

• How broker commissions are handled and disclosed.
• The potential for dual agency and the required acknowledgement.
• The mechanism and impact of the "Commission Credit" on rental payments and price evaluation.
• Specific forms and agreements that must be submitted with their offer.

Form / Attachment / Pricing Sheet

This document is FAR 52.204-24, a representation required for offers concerning certain telecommunications and video surveillance services or equipment. It requires offerors to represent whether they provide or use "covered telecommunications equipment or services" as defined by Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

• Prohibition: Details the prohibition on procuring or obtaining equipment, systems, or services that use covered telecommunications equipment or services as a substantial or essential component or as critical technology.
• Definitions: Provides definitions for terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Procedures: Instructs offerors to review the System for Award Management (SAM) for excluded parties.
• Representation: Requires offerors to represent:
  • Whether they will provide covered telecommunications equipment or services to the Government.
  • Whether they use covered telecommunications equipment or services (after reasonable inquiry).
• Disclosures: Outlines the specific information offerors must disclose if they represent "will" for providing covered equipment/services or "does" for using covered equipment/services. This includes details about the entity producing the equipment, descriptions of the equipment/services, and explanations of their proposed use.

Bidders must carefully review this provision and accurately complete the representation and any required disclosures. Failure to comply may impact the ability to be considered for award. The information provided here is crucial for determining offeror eligibility and compliance with federal regulations regarding telecommunications and video surveillance equipment.