General Services Administration (GSA) Seeks to lease the following space: Solicitation No. 2FL0911

Solicitation / RFP / RFQ

This document, "SOLICITATION PROVISIONS (Acquisition of Leasehold Interests in Real Property)," outlines the instructions and terms for offerors responding to a government solicitation for real property leasehold interests. It details the definitions of key terms, procedures for submitting proposals, and conditions for award.

• Proposals must be submitted on prescribed Government forms or copies thereof, and must be signed. For partnerships, the names of the partners must be included.

• Offerors must acknowledge receipt of any amendments to the solicitation.

• Proposals must be submitted in paper media in sealed envelopes or packages, unless other methods are permitted.

• The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• The Government reserves the right to reject any or all proposals.

• Proposals must be received by the exact time specified for receipt of offers. Late proposals are generally not considered unless specific conditions are met (e.g., mailed early, Government mishandling, Express Mail, electronic submission received by a certain time).

• Offerors may submit modifications to proposals any time before the closing date and time, or in response to an amendment, or to correct a mistake before award.

• Revised proposals may be submitted only if requested or allowed by the Contracting Officer.

• The Government may conduct discussions with offerors within the competitive range before award.

• Offerors should submit their best terms from a price and technical standpoint in their initial proposal.

• The Government may determine a proposal unacceptable if prices are materially unbalanced.

• Offerors must be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance.

• Specific provisions address "Security Prohibitions and Exclusions," including restrictions related to covered telecommunications equipment/services, FASCSA orders, and business operations in Sudan and Iran. Offerors must represent compliance or disclose non-compliance.

• This document incorporates by reference several other provisions, including those related to System for Award Management (SAM) registration, Service of Protest, and Security Prohibitions and Exclusions.

• Specific clauses like 552.270-1, 552.270-3, 52.233-2, and 552.270-35 are included or referenced.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for approximately 6,444 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet of contiguous space in Tallahassee, FL. The government intends to award a fully serviced lease.

• Space: 6,444 ABOA square feet.

• Building: Modern, sound construction, with 13 structured/inside or surface/outside parking spaces. Roof space may be required for antenna installation.

• Lease Term: 20 Years, with a 15-Year Firm term and Government termination rights after the firm term (with 90 days' notice).

• Occupancy Date: Not explicitly stated, but offers are due by 06/03/2026.

• Security: Facility Security Level (FSL) requirements will be determined, ranging from FSL I to FSL IV. Building Specific Amortized Capital (BSAC) pricing is required, with a rate of $12.00 per ABOA SF.

• Tenant Improvements (TI): TI Allowance is $57.49 per ABOA SF for finishes and fixtures. TI costs are part of the rental consideration and must meet quality standards.

• Energy Efficiency: Buildings must meet ENERGY STAR® label requirements or qualify for statutory exceptions. Offerors must demonstrate cost-effective energy efficiency improvements.

• Environmental: Space must be free of known hazardous conditions or recognized environmental conditions.

• Contract Type: Fully serviced lease.

• Estimated Value: Not stated.

• Offer Submission Deadline: June 3, 2026, 5:00 PM Eastern Time.

• Submission Method: Electronically via the Requirement Specific Acquisition Platform (RSAP) at leasing.gsa.gov.

• Evaluation: Offers will be evaluated based on price and other factors to select the lowest priced technically acceptable offer. A present value price evaluation will be conducted.

• NAICS Code: 531120 (Exception).

• Small Business: Size standard information is available via SBA website.

• HUBZone: HUBZone small business concerns may elect to waive the price evaluation preference.

• A list of required RLP documents is provided, including GSA Forms 1364 and 1217, Agency's Program of Requirements, and Security Requirements.

• Offerors must have an active SAM registration prior to the Lease Award Date.

• Authorized representatives for communication are Marissa Williams (LCO) and Ed Brennan (Alternate Government Contact).

Form / Attachment / Pricing Sheet

This document, Exhibit K Broker Project, outlines the terms and conditions related to a broker's commission for a lease transaction involving GSA. It defines the role of the broker and specifies how and when the commission will be paid.

• Definitions: Clarifies that "Broker" refers to GSA's authorized real estate broker for the lease transaction.
• Broker Commission: States that the total commission amount is "To Be Determined" ($TBD) and is earned upon lease execution. Payment is to be made according to a separate Commission Agreement between the Lessor and Broker.
• Payment of Broker: Stipulates that if GSA awarded the lease through its broker, the Lessor is responsible for paying the broker's commission as per the signed Commission Agreement.

This exhibit is crucial for potential lessors as it details the financial obligations regarding broker commissions. Bidders need to understand that a commission will be payable, the amount of which is to be determined, and that this payment is contingent on the lease execution and governed by a separate agreement.

Form / Attachment / Pricing Sheet

This document is GSA Form 1364, "Application for Extension of Time". It is intended for use by contractors to formally request an extension of time for contract performance. Bidders may need to use this form if they are awarded a contract and require an extension.

• Contractor Information
• Contract Number
• Original Contract Completion Date
• Requested Extension Period
• Reason for Extension Request
• Contractor's Signature

While this form is primarily for post-award use, bidders should be aware of its existence as it pertains to contract administration and potential modifications to contract timelines. It indicates a standard process for requesting schedule adjustments.

Form / Attachment / Pricing Sheet

This document, Exhibit J, "Broker Project," provides specific details and instructions related to broker commissions and offeror submittals for the RLP (Request for Lease Proposal).

• Broker Commission (BP 1.01): Outlines that the "Broker" is the authorized contractor real estate broker representing GSA. It details how commissions are to be handled, including disclosure requirements for any fees paid by the Offeror to their own agents and the GSA Broker. Offerors must disclose commission amounts on GSA Form 1217 and submit an executed commission agreement with their initial offer. It also addresses the potential for dual agency.
• Pricing Terms (BP 1.02): Provides guidance on how to price offers on GSA Form 1364, specifically regarding compensation to GSA's Broker, to be entered in block 26.a. It also references any Brokerage Commission Agreement between GSA's Tenant Representative and the Lessor.
• Instructions for Offeror and Submittals (BP 1.03): Lists required documents for offerors and submittals, including an "Executed Broker Commission Agreement" and a "Dual Agency Acknowledgement Statement."

This exhibit is crucial for bidders as it defines the terms and requirements for broker commissions, including disclosure obligations and necessary documentation. It also specifies how to address pricing related to broker compensation and lists essential submittal items, directly impacting proposal preparation and compliance.

Form / Attachment / Pricing Sheet

This document is a representation form required for offers related to "Certain Telecommunications and Video Surveillance Services or Equipment." It requires offerors to represent whether they provide or use such equipment or services, in accordance with Section 889(a)(1)(A) and (B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

• Definitions: Clarifies terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Prohibition: Outlines the restrictions on procuring or obtaining equipment, systems, or services that use covered telecommunications equipment or services as a substantial or essential component or as critical technology.
• Procedures: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Representation: Requires offerors to state whether they will provide covered telecommunications equipment or services to the Government and whether they use such equipment or services.
• Disclosures: If an offeror responds affirmatively to providing or using covered equipment/services, detailed disclosures are required, including information about the entity that produced the equipment, a description of the equipment/services, and an explanation of their proposed use and permissibility under the prohibition.

Bidders must complete and submit this form as part of their offer. Failure to provide accurate representations and required disclosures may impact their ability to be considered for award. It is crucial for bidders to understand the definitions and prohibitions related to covered telecommunications equipment and services to ensure compliance.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000 (May 2015), is a "Prelease Fire Protection and Life Safety Evaluation for an Office Building." It is used to assess the fire safety and life safety compliance of a building where the government is considering leasing space. It contains two parts:

• Part A: To be completed by the Offeror or their authorized representative for offered space located below the 6th floor. It includes questions about general building information, other uses, automatic fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for offered space located on or above the 6th floor. It requires a detailed narrative report evaluating the building's fire protection and life safety systems, including specific attention to conditions affecting the offered space and any deficiencies.

• Part A: Yes/No/N/A questions covering building address, general information (floors, square footage), other uses (restaurants, storage, etc.), automatic fire sprinkler systems, fire alarm systems (including notification and maintenance), exit signs, emergency lighting, and elevators (including communication and recall features).

• Part B: Requires a detailed narrative report addressing general building information (citations, photos, floor count, square footage, hazardous areas), occupancy classifications, building construction type, vertical openings, means of egress (stair enclosures, doors, access systems, signage), emergency lighting, emergency power, automatic fire suppression systems (sprinklers, standpipes), fire alarm systems (including notification and maintenance), and elevators (inspection certificates, recall, and communication).

• Offeror's Statement: Both parts require the Offeror to attest to the accuracy of the information provided.

• Statement of Fire Protection Engineer (Part B): The professional engineer must attest to the assessment and provide findings, corrective actions, and code references.

• Offeror's Statement of Correction: The Offeror must attest that any required work to bring the space into compliance will be completed at their sole cost prior to lease acceptance.

This form is critical for bidders proposing leased office space. It outlines the specific fire protection and life safety requirements that the offered building must meet. Bidders must ensure their proposed space and the building it is located in comply with these standards. Part A is completed by the Offeror, while Part B requires a professional engineer's assessment. The completed form, including any required corrections, will be reviewed by the GSA Regional Fire Protection Engineering Office. Failure to submit a complete report may result in the return of the submission.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs of services, utilities, and ownership from lessors for leased government space. This information is crucial for the General Services Administration (GSA) in determining fair market value and rental charges.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance)
• Electrical (Current, Bulb Replacement, Power for Equipment, System Maintenance)
• Plumbing (Water, Supplies, System Maintenance)
• Air Conditioning (Utilities, System Maintenance)
• Elevators (Salaries, System Maintenance)
• Miscellaneous (Building Engineer, Security, Social Security Tax, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify that the entered amounts represent their best estimate of annual costs.

Bidders responding to a Request for Lease Proposals (RLP) may be required to provide or review this cost information as part of their proposal or to understand the basis of the government's rental cost determination. It helps in understanding the components that contribute to the overall cost of providing leased space and services.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a government facility. It details the security obligations of the Lessor and the rights of the Government concerning the leased space. This document is crucial for understanding the security measures and standards that must be met by the Lessor as part of the overall opportunity.

• Definitions: Clarifies terms like "Critical Areas" and "Design-Basis Threat (DBT)".
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Covers employee access control, screening requirements, public restroom access, securing critical areas (mechanical, janitorial, electrical rooms), visitor access control, and restrictions for public spaces with vertical load members.
• Interior (Government Space): Addresses identity verification and formal key control programs.
• Sites and Exterior of the Building: Includes requirements for signage, landscaping, HAZMAT storage, placement of receptacles/containers/mailboxes, and public access to parking areas.
• Security Systems: Details requirements for testing and maintenance of security systems, including Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), and Duress Alarms, often provided and operated by the Government.
• Structure: Outlines requirements for windows (locking ground floor windows) and building systems like emergency generator protection and securing air intake grilles.
• Operations and Administration: Covers cooperation with the Facility Security Committee (FSC), strict control of building information, and the development of a Construction Security Plan.
• Cybersecurity: Prohibits connecting Lessor's systems to federal networks and outlines requirements for handling cybersecurity incidents, encouraging adherence to NIST guidelines and specific cyber protection measures.

Bidders must understand these security requirements to accurately price their proposals and ensure compliance. The document specifies numerous security measures that the Lessor is obligated to provide or facilitate, which will impact the overall cost and operational aspects of the leased space. Key areas include access control, surveillance, intrusion detection, cybersecurity protocols, and physical security of building systems and areas. Any failure to meet these requirements could have significant implications.

Forms / Attachments / Pricing Sheets

This document, "Exhibit D. 3517B General Clauses (Apr. 2026)", is a compilation of general clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for standard terms and conditions that will be incorporated into lease agreements.

The document is organized into categories such as General, Performance, Payment, Standards of Conduct, Adjustments, Audits, Disputes, Labor Standards, Small Business, Cybersecurity, and Other. Each category lists specific clause numbers, their corresponding FAR or GSAR references, and the clause title. Key clauses include:

• General: Definitions, Subletting and Assignment, Successors Bound, Subordination, Non-Disturbance and Attornment, Statement of Lease, Substitution of Tenant Agency, No Waiver, Integrated Agreement, Mutuality of Obligation.
• Performance: Default by Lessor, Inspection – Right of Entry, Delivery and Condition, Progressive Occupancy, Maintenance of the Property, Fire and Casualty Damage, Compliance with Applicable Law, Alterations, Acceptance of Space and Certificate of Occupancy.
• Payment: System for Award Management Maintenance, Prompt Payment, Assignment of Claims, Payment (Deviation), Payment by Electronic Funds Transfer.
• Standards of Conduct: Contractor Code of Business Ethics and Conduct, Covenant Against Contingent Fees, Anti-Kickback Procedures.
• Small Business: Protections for Government interests when subcontracting with debarred/suspended contractors, Subcontractor Certified Cost or Pricing Data, Notice of Price Evaluation Preference for HUBZone Small Business Concerns, Utilization of Small Business Concerns, Small Business Subcontracting Plan, Liquidated Damages—Subcontracting Plan.
• Cybersecurity: Security Requirements, Personal Identity Verification of Contractor Personnel, Personal Identity Verification Requirements, Basic Safeguarding of Covered Contractor Information Systems, Security Prohibitions and Exclusions.

Bidders should review these general clauses to understand the standard contractual terms and conditions that will govern any lease agreement. This includes understanding responsibilities related to property maintenance, payment terms, compliance with laws, dispute resolution, and specific requirements for small business participation and cybersecurity. Familiarity with these clauses is crucial for assessing the overall requirements and risks associated with the opportunity.

Form / Attachment / Pricing Sheet

This document is a GSA Lease Template (L100, REV 3/26) for a lease agreement. It outlines the terms and conditions for leasing space to the Government.

• Lease Identification: Lease No. GS-04P-LFL02628, Building No. XXXXXX.
• Parties: Lessor (property owner) and The United States of America (Government), represented by GSA.
• Premises: Describes the office and related space, including rentable square feet (RSF) and ANSI/BOMA Occupant Area (ABOA) square feet.
• Lease Term: Specifies a 20-year term, with a 15-year firm term.
• Rent: Details the breakdown of rent, including Shell Rent, Operating Costs, Tenant Improvements Rent, Building Specific Amortized Capital (BSAC), and Parking.
• Key Sections: Covers various aspects of the lease, including:
  • Premises and Building description
  • Appurtenant Rights (parking, antennas)
  • Rent and Consideration
  • Termination Rights (after the firm term)
  • Documents Incorporated into the Lease (e.g., floor plans, security requirements)
  • Rental Adjustments (TI and BSAC)
  • Percentage of Occupancy for Tax Adjustment
  • Building Improvements
  • General Terms, Conditions, and Standards (definitions, authorized representatives, waiver of restoration, change of ownership, operating costs adjustment, real estate tax adjustment)
  • Construction Standards and Shell Components (work performance, building shell requirements, responsibility of lessor/engineer)
  • Tenant Improvement Components (finish selections, doors, partitions, wall finishes, floor coverings, HVAC, electrical, lighting)
  • Utilities, Services, and Obligations (normal hours, utilities, HVAC, janitorial services, maintenance, indoor air quality, radon testing)
  • Additional Terms and Conditions (security requirements)

This document serves as the lease agreement itself. Potential bidders (lessors) would use this to understand the full scope of their obligations and the Government's requirements for leasing space. It details the construction, maintenance, operational, and financial terms of the lease.