Generator Maintenance and Repair

Form / Attachment / Pricing Sheet

This document is a DD Form 1423, Contract Data Requirements List (CDRL), which specifies data items to be delivered by the contractor under a contract. It outlines the requirements for specific reports related to contract performance.

• Data Item A001: Annual PM Inspections/Status Report
  • Requires a written report detailing the results of annual preventive maintenance inspections for six motor generators.
  • Must include: date of inspection, PM item performed, measurements recorded (if applicable), Pass/Fail status, and any notes on recommended repairs or service.
  • Submission: Electronically via email in PDF or Word format within one week of the service date to the TPOC.
• Data Item A002: Service Calls Report
  • Requires a written report detailing the results of work performed during each service call.
  • Must include: date of service, service performed, measurements recorded (if applicable), and any pertinent notes or comments.
  • Submission: Electronically via email in PDF or Word format within one week of the service date to the TPOC.

This CDRL details specific reporting requirements that a contractor must fulfill. Bidders should review these requirements to understand the ongoing documentation and reporting obligations associated with the contract, including the format, content, and submission deadlines for these reports.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4089, Revision 31) under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific cities and towns within Rhode Island.

• Executive Order Minimum Wage: Details minimum hourly rates applicable under Executive Order 14026 ($17.75 for contracts entered into or renewed on or after January 30, 2022) and Executive Order 13658 ($13.30 for contracts awarded between January 1, 2015, and January 29, 2022, without renewal or extension after January 30, 2022).
• Occupational Listing: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $5.09/hour for EO 13706 contracts), paid vacation (based on years of service), and a minimum of twelve paid holidays per year.
• Special Footnotes: Includes important notes regarding computer employees (exemptions and conformance process), night/Sunday pay for air traffic controllers and weather observers, hazardous pay differentials, and uniform allowance requirements.
• Conformance Process: Outlines the procedure (Standard Form 1444) for requesting authorization of additional classifications and wage rates not listed in the determination.

This wage determination is critical for bidders to accurately estimate labor costs for any contract opportunity that requires services in the specified Rhode Island locations and is subject to the Service Contract Act. Failure to comply with these wage and benefit requirements can lead to contract violations. Bidders must ensure their proposed labor rates meet or exceed these minimums and factor in the specified fringe benefits when developing their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide annual preventative maintenance and emergency diagnostic and repair services for six (6) electrical motor generators at NUWCDIVNPT, Newport, RI, ensuring a continuous supply of non-standard electrical power to Mission Critical shipboard test equipment.

• Perform annual preventative maintenance on six specified motor generators.

• Provide emergency diagnostic and repair services for these motor generators.

• Services to be performed in accordance with applicable laws, regulations, standards, Manufacturer Recommended Maintenance, and Industry Best Practices.

• Teledyne T21100A (120V/602A/400Hz/3Ph, 100 KW, 125 KVA)

• Kato (440Delta/65.6A/60Hz/3Ph, 40 KW, 50 KVA)

• Kato (120Delta/241A/400Hz/3Ph, 40 KW, 50 KVA)

• Kato (155-300VDC/323-167A, 50 KW, 52.63 KVA)

• Power Magnetics RV15064PPN1 (480V/226A/400Hz/3Ph, 150 KW, 187.5 KVA) (two units listed)

• Annual preventative maintenance tasks include: vibration analysis, voltage/frequency checks, thermographic scans, visual inspections, brush/commutator checks, static checks on exciters, vacuuming, "Megger" tests, control panel inspections, oil/lube, transfer switch checks, contact inspections, lube linkages, and infrared scans of contacts/terminations.

• Emergency diagnostic and repair services: respond to up to ten (10) calls per year, onsite within 24 hours.

• Repairs must restore equipment to design capacity, efficiency, and safety, using equivalent quality parts.

• Inspection and repair reports required per CDRL A001 and CDRL A002.

• Place of Performance: NUWCDIVNPT, Newport, RI.

• Period of Performance: Not explicitly stated, but implies ongoing service for annual maintenance and emergency calls.

• Applicable Documents: Technical manuals for specific motor generators, industry standards.

• Material Safety Data Sheets (MSDS) required for any chemicals/solvents used, with government approval.

• Security Compliance: Adherence to 32 CFR Part 117 NISPOM, Government facility security regulations, FAR, DFARS, NMCARS, NAVSEA text. Includes CUI and information security protocols. Operations Security (OPSEC) program development and implementation required.

• Electronic Spillage (ES) protocols must be followed; contractor responsible for remediation costs if determined responsible for ES.

Manual / Policy Document

This document, CNIC MANUAL 5530.2, dated 4 Jun 2020, outlines the Navy's policy, responsibilities, and procedures for managing and executing the Department of Defense (DoD) Physical Security Program for Access Control. It applies to the Commander, Navy Installations Command (CNIC) headquarters, regions, and installations.

• Purpose: To implement Navy policy and procedures for physical security and access control.

• Scope: Applies to CNIC headquarters, regions, and installations.

• Records Management: Procedures for maintaining and dispositioning records created under this manual.

• Review and Effective Date: The manual is effective for 10 years, with annual reviews.

• Forms and Information Management: Information on where to find mandated forms and reports.

• Navy Access Control Program Management: Establishes procedures for access control via Entry Control Points (ECPs) using systems like DBIDS or ePACS.

• Requirements for Access to a Navy Installation: Details types of access (escorted, trusted traveler, unescorted), establishing identity, fitness, and acceptable purposes for access.

• Procedures for Granting Access: Outlines general sponsorship, sponsorship for contractors, granting escorted and trusted traveler access, and visitor control processes.

• Acceptable Forms of Identification: Lists and describes various credentials accepted for identity verification and access.

• Implementation: Details policies for fitness criteria, source identity documents, acceptable purposes, special events, and ePACS failure contingencies.

• Contracted Transportation Services: Requirements for transportation companies seeking installation access.

• Entry Control Point Procedures: Procedures for scanning credentials, biometric authentication, and granting access at ECPs.

• Minimum Fitness Determination Standards: Outlines criteria for determining an individual's fitness for access, including permanently disqualifying standards and waiver processes.

• References and Definitions: Provides a list of relevant references and definitions for terms used throughout the manual.

This manual is crucial for any vendor, contractor, or individual seeking access to Navy installations managed by CNIC. It details the specific identification, vetting, and access procedures that must be followed. Understanding these requirements is essential for successful entry and operations on these installations.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial services to procure annual preventative maintenance and emergency diagnostic and repair services for six (6) electrical motor generators located at Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The procurement is a 100% small business set aside under NAICS Code 811210.

• Annual preventative maintenance for six (6) electrical motor generators.

• Emergency diagnostic and repair services (up to 10 service calls per year).

• Services to be performed in accordance with Attachment 1 - Statement of Work (SOW).

• Parts and material in support of services.

• Contract Type: Firm-Fixed Price (FFP) purchase order.

• Period of Performance: One (1) year base period and four (4) option periods of one (1) year each.

  • Base Year: 12/18/2025 - 12/17/2026
  • Option Year One: 12/18/2026 - 12/17/2027
  • Option Year Two: 12/18/2027 - 12/17/2028
  • Option Year Three: 12/18/2028 - 12/17/2029
  • Option Year Four: 12/18/2029 - 12/17/2030

• F.O.B. Destination, NUWDIVNPT, Newport, RI.

• Quotes are requested and will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis.

• Offerors must be registered in SAM.gov.

• Submission Deadline: Quotes must be received by 2:00 p.m. Eastern Time on 11/20/2025.

• Quotes shall be valid for no less than 90 days from the date of closing.

• Questions due date: Not explicitly stated, but questions should be sent to Michelle Weigert.

• Quotes to be submitted via email to michelle.e.weigert.civ@us.navy.mil.

• 100% small business set aside.

• Small business size standard: $34M.

• The government's preferred method of payment is Government Purchase Card (MasterCard).

• Applicable Service Contract Act Wage Determination: 15-4089 (Rev.-31); AREA: RI (Statewide), Attachment 3.

• DPAS rating: DO-C9.

• Offerors must submit a capability statement (limit 2 pages), evidence of licensing/certification/insurance, and up to three (3) past performance references.

• Pricing for CLINs 0001-0010 must be provided. Pricing will be evaluated by adding together the prices for each CLIN to arrive at a total proposed price.

• Full text of incorporated FAR/DFARS clauses and provisions can be accessed at https://www.acquisition.gov/far.