Geothermal Repair, Detroit Lakes WMD, MN

Solicitation / RFP / RFQ

This solicitation is for the replacement of Geothermal Heat Pumps. The estimated construction magnitude is between $25,000 and $100,000.

• Replacement of Geothermal Heat Pumps.

• Performance Period: 60 Calendar Days after Notice to Proceed.

• Contract Type: Firm-Fixed Price.

• Quotes are due by Tuesday, June 23, 2026, at 1100 Central Time.

• Quotes must be submitted via email to elvia.arellano@ios.doi.gov.

• Past performance will be evaluated.

• Offers providing less than 30 calendar days for Government acceptance after the date offers are due will be rejected.

• Not specified in the provided document pages.

• A site visit is scheduled for Monday, June 8th at 11 AM local time. This event is encouraged but not mandatory.

• Questions related to this solicitation are due Thursday, June 11th, at 1100 Central Time and must be submitted in writing to elvia.arellano@ios.doi.gov. Questions and answers will be posted as an amendment.

• Performance and Payment Bonds are required.

• Offer guarantee is not required.

Solicitation / RFP / RFQ

This document outlines the provisions and clauses applicable to a solicitation, providing detailed contractual terms and conditions for potential bidders. It specifies requirements related to contract administration, payment, labor, materials, and other special conditions.

• Payment: Invoices must be submitted electronically via the Invoice Processing Platform (IPP). Specific documentation is required with each invoice, including certified payrolls and progress summaries for partial payments.

• Period of Performance: Sixty (60) days after Notice to Proceed.

• Work Hours: Limited to between one-half hour before sunrise and one-half hour after sunset, excluding Saturdays, Sundays, and Federal holidays unless authorized.

• Environmental Considerations: Contractors must adhere to environmental regulations and may face work stoppages due to weather, fire danger, or endangered species discoveries. No additional compensation is provided for weather-related suspensions.

• Materials & Workmanship: All materials and equipment must be new and suitable for the intended purpose. Work must be performed skillfully and in a workmanlike manner. Substitutions require Contracting Officer approval.

• Reporting: Requirements include reporting executive compensation and first-tier subcontract awards, as well as biobased product purchases and service contract data.

• Labor Standards: Adherence to Davis-Bacon Act wage rates, overtime compensation, equal opportunity for workers with disabilities, and prohibitions against trafficking in persons are mandated.

• Contract Type: Firm-Fixed-Price Construction Purchase Order.

• Period of Performance: Sixty (60) days after Notice to Proceed.

• Submission: Quotes must be submitted electronically via email. A checklist outlines required submission items, including SF 1442, pricing, contractor evaluation documentation, and representations/certifications.

• Evaluation: Award will be based on the best value to the Government, considering Past Performance and Price. Past Performance requires three examples of similar projects completed within the last five years.

• Key Deadlines: Questions are due by June 11th at 11 AM Central Time. A site visit is scheduled for Monday, June 8th at 11 AM Local Time.

• This RFQ is set aside for small business concerns.

• The document incorporates numerous FAR clauses by reference, covering a wide range of contractual requirements. Offerors are urged to review all referenced clauses and provisions carefully. A site visit is scheduled, and offerors are expected to inspect the site.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage determination MN20260029, applicable to building construction in Becker County, Minnesota. It outlines the prevailing wage rates and fringe benefits for various labor classifications required for federal or federally funded construction projects in that area.

• General Decision Number: MN20260029
• Publication Date: 05/18/2026
• State: Minnesota
• Counties: Becker
• Construction Types: Building
• Classifications: Lists specific job titles (e.g., WIRING SYSTEMS INSTALLER, TRUCK DRIVER, LABORER, CARPENTER) with their corresponding hourly rates and fringe benefits.
• Rate Identifiers: Explains the meaning of different prefixes (SU, UAVG, SA, etc.) used to denote the type of wage rate (union, survey, state-adopted).

Bidders must use this wage determination to ensure compliance with federal labor laws. The rates listed are the minimum wages and fringe benefits that must be paid to laborers and mechanics employed on covered construction projects. Failure to comply can result in penalties. This document is crucial for accurately estimating labor costs in proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the repair of the Geothermal Heating Systems at the US Fish and Wildlife Service Region 3, Detroit Lakes NWR HQ.

• Replace two (2) failed WaterFurnace Envision heat pumps (Model NDV038TL001CBNN73SSBD) with the same model or an approved equivalent.

• Conduct a pressure test following installation.

• Identify any leaks discovered during the pressure test and provide a repair estimate.

• The contractor shall provide a written report detailing pressure test results and a summary of future repairs needed, along with a detailed cost estimate for those repairs.

• An internal written report review conference will be held.

• The project is expected to be completed within a total of 60 calendar days from the Award Contract milestone.

• The work will be performed at the Detroit Lakes WMD Headquarters, located at 1732 North Tower Road, Detroit Lakes, MN 56501-7959.

• Site access will be coordinated with the Refuge Manager.

• The contractor is responsible for obtaining all required utility locates.

• An Initial Conference will take place within seven (7) days of the Notice to Proceed.

• Prospective bidders must submit a Technical and Cost Proposal detailing field work, deliverables, incidentals, transportation, and any other associated costs.

• Evaluation criteria include engineer involvement in field work, price competitiveness, demonstrated ability to meet deadlines, and locality.

• Bidders are strongly encouraged to visit the site. Site inspections must be arranged with Station Manager Laurel Kullerud at (218) 849-3105.

• Detroit Lakes HQ Site Map

• Heat Pump Photos

• HQ Floor Plans

• Mechanical Drawings / Details / Schedule

Form / Attachment / Pricing Sheet

This document is a Quote Schedule intended for bidders to provide pricing information for a Firm Fixed Price Construction contract.

• Contractor Information: Fields for Name of Firm, Address, City, State, Zip Code, Unique Entity ID, CAGE Code, and Point of Contact details (Name, Title, Phone, Email).
• Project Description: Specifies the requirement is for one (1) Firm Fixed Price Construction contract for a Geothermal Repair Project in Detroit Lakes, MN.
• Pricing Breakdown: Includes line items for "General Conditions" (Mobilization/Demobilization, Bonds) and "Materials, Labor & Equipment" (Replace Water Pumps, Pressure Test System, Locate Leaks in System, Repair Recommendations and Estimate). Each item has a quantity (1) and unit of measure (LS - Lump Sum).
• Grand Total: A field to enter the total estimated cost.

Bidders must complete this schedule with their firm's information and provide lump sum pricing for each listed item and the grand total. This document is essential for submitting a responsive quote for the Geothermal Repair Project.