GHS Software

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures under FAR 13. It serves as the only solicitation, and no paper copies will be issued. The requirement is for GHS (General HydroStatics) Software, a brand name mandatory requirement due to existing equipment integration and functionality.

• Procurement of GHS (General HydroStatics) Software.

• Vendors must list the country of origin for each line item.

• Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019.

• If not the manufacturer, provide Manufacturer’s Name, Location, and Business Size.

• Quotes must clearly indicate the capability to meet all specifications and requirements.

• This is a "All or None" requirement.

• Delivery Point: PORTSMOUTH NAVAL SHIPYARD, RECEIVING OFFICER, BLDG 170, 2ND FLOOR, CODE KMC, KITTERY, ME 03904.

• Payment terms are Net 30 Days AFTER acceptance of material.

• Quotes must be e-mailed to gary.1.chandler@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• Evaluation will utilize the Lowest Price Technically Acceptable (LPTA) criteria.

• A reverse auction may be held.

• Submission Deadline: April 7th, 2026, at 10:00 AM EST.

• Include freight in pricing quotes.

• Include price(s), FOB point, a point of contact (name and phone number), GSA contract number (if applicable), business size, and payment preference (GCPC or WAWF).

• This is a 100% Small Business Set-Aside.

• Potential contractors will be screened for responsibility in accordance with FAR 9.104.

• Quoters must be registered in the System for Award Management (SAM) database.

• Small business joint venture offerors must submit specific representations as detailed in the solicitation.

• FSC Code: 7A20

• NAICS Code: 513210

• Small Business Standard: 47 million

• The solicitation incorporates provisions and clauses effective through FAC 2026-01 and DFARS Change Notice 20251110.

• A full list of applicable FAR, DFARS, DLAD, and Local clauses and provisions are included in the document.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for GHS Software. The government is procuring GHS Software licenses, optional modules, and an annual subscription. The software is intended for use at Portsmouth Naval Shipyard.

• GHS Software package including 4 perpetual access licenses and 3 additional seat licenses.

• Optional Modules: Condition Graphics (CG), Load Editor W/Windows (LEw), Multi-Body (MB), Tank Soundings (TS).

• Annual GHS Maintenance & Subscription (M&S) for 4 licenses and 4 optional modules per seat.

• Key Capabilities: Intact and Damaged Stability Analysis, Vessel Loading and Load Capacity Optimization, Longitudinal Strength Assessment, Complex Salvage and Grounding Calculations, Battle Damage Assessment and Response.

• Delivery required ASAP to Portsmouth Naval Shipyard, Kittery, Maine.

• Set Aside: Small Business.

• FAR Part(s): 13 or 13.5.

• FSC/NAICS: 7A20/513210.

• Size Standard: 47 Million.

• Payment Terms: Net 30 AFTER inspection and acceptance. Government Purchase Card (GPC) or Wide Area Workflow (WAWF) accepted.

• Quote Due: April 7, 2026, 10:00 AM EST.

• Submit quotes to Gary.1.Chandler@DLA.Mil and CC: DLA-KME-QUOTATIONS@DLA.MIL.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• If no offers meet the Government's RDD (ASAP), award may be made to the LPTA offeror based on soonest delivery.

• Bidders must be registered and active in SAM.gov.

• Required Representations: 52.204-26, 252.204-7016, and potentially 52.204-24 must be completed and submitted with the quote. Failure to complete may result in non-consideration for award.

• Small Business set-aside.

• Offerors must indicate their business size (Large, Small, SDB, VOSB, WOSB, EDWOSB, SDOVSB, HUBZONE, 8a).

• Offerors must indicate if they are quoting as a manufacturer or dealer.

• Include freight costs in pricing.

• Final inspection at Destination.

• Buy American Act provisions apply.

• Supplier Performance Risk System (SPRS) will be used in the evaluation.

Other / Unclassified

This document contains local notes and clauses applicable to a Defense Logistics Agency (DLA) procurement. It includes standard DLA clauses and specific procurement notes that provide detailed instructions and requirements for offerors and contractors.

This document is critical for bidders as it outlines specific contractual obligations and procedural requirements beyond standard Federal Acquisition Regulation (FAR) clauses. Key areas include:

• Dispute Resolution: Clause 52.233-9001 mandates negotiation and alternative dispute resolution (ADR) for disputes, with specific procedures for rejecting ADR.
• Item Management: Clauses C01 and C02 address superseded part numbers and manufacturing phase-outs, requiring immediate notification to the contracting officer and potential solutions.
• Supply Chain Traceability: Clause C03 requires contractors to retain and provide documentation proving the origin and conformity of items, especially important for counterfeit prevention.
• Government Surplus Property: Clause C04 details the requirements and representations needed for offers of unused former government surplus property, including specific documentation to be provided within 24 hours of request.
• Packaging and Marking: Clauses C14, YM3 D2, YM3 D4, and YM3 D8 specify requirements for packaging, marking (MIL-STD-129, ASTM-D-3951), and prohibited materials.
• Shipping and Logistics: Clause C20 introduces the Vendor Shipment Module (VSM) for obtaining shipping labels and documentation, and outlines procedures for different contract administration offices (DLA vs. DCMA).
• Product Verification Testing (PVT): Clause E05 details the process for PVT, which may be invoked by the contracting officer after award, requiring specific sample submission and notification before shipment.
• Award and Payment: Clause L01 describes electronic award transmission methods, and YM3 A1 provides contact information for the Contracting Officer and instructions for invoice submission via Wide Area Workflow (WAWF).
• Part Numbered Items: Clause L04 provides detailed guidance on offering exact, alternate, or superseding part-numbered items, including required documentation for traceability and authorization.
• Evaluation Factors: Clause M05 outlines specific evaluation factors for unused former government surplus property.
• Prohibited Materials: YM3 C500 prohibits mercury in supplies, and YM3 D8 prohibits specific packing materials like asbestos, excelsior, and yellow wrapping material (except for radioactive material).
• Inspection and Acceptance: YM3 E2 states that inspection and acceptance occur at the destination.
• Delivery Instructions: YM3 F500 provides specific consignment and access instructions for deliveries to Portsmouth Naval Shipyard.
• Award Basis: YM3 M8 indicates the right to make a single award for all items if the total proposal is low.