Mission Canada Medical, Life, and Disability Insurance

SOL #: 19CA5226R0001Solicitation

Overview

Buyer

State

State, Department Of

U.S.EMBASSY OTTAWA

WASHINGTON, DC, 20520, United States

Place of Performance

Ottawa, CA-ON, Canada

NAICS

Direct Health and Medical Insurance Carriers (524114)

PSC

Non Government Insurance Programs (G009)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/04fd058f904847389e8f585429c27ce9/view

Timeline

Posted

Oct 6, 2025

Last Updated

Jan 6, 2026

Submission Deadline

Feb 9, 2026, 9:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy in Ottawa is soliciting proposals for Medical, Life, and Disability Insurance for its Locally Employed Staff across Canada. This Fixed-Price, Indefinite-Quantity contract aims to secure comprehensive insurance services for employees in Ottawa, Vancouver (BC), Calgary (AB), Winnipeg (MB), Toronto (ON), Montreal (QC), Quebec (QC), and Halifax (NS). Proposals are due February 9, 2026.

Scope of Work

The contractor will provide Medical (Health and Dental) Insurance and Group Life and Disability Insurance. Offerors are encouraged to propose off-the-shelf plans that meet or exceed specified minimum benefit levels. The services will cover Locally Employed Staff, their eligible dependents, Official Residence Expense (ORE) Staff, and retired employees receiving early retiree benefits. Specific coverage details, minimum benefit levels, exclusions, and limitations are outlined in Sections C and D of the solicitation.

Contract & Timeline

Type: Fixed-Price, Indefinite-Quantity, Definite-Delivery, Requirements contract with Economic Price Adjustment.
Period of Performance: One base year with four one-year option periods.
Currency: All prices must be stated in Canadian Dollars (CAD).
Set-Aside: None specified.
Proposal Due: February 9, 2026, by 16:00 EST.
Published: January 6, 2026.
Pre-Proposal Conference: A pre-proposal conference will be held on January 23, 2026, at 10:00 EST at the U.S. Embassy in Ottawa.

Submission & Evaluation

Proposals must be submitted electronically to ContractsOttawa@state.gov in Adobe Acrobat (PDF) format, not exceeding 30MB. Required documents include Standard Form 33, Pricing Schedule, proof of SAM.gov registration, Section K (Representations and Certifications), additional information as required, and a completed IRS Form W-14. Evaluation will be based on the lowest priced, technically acceptable, responsible offeror. Award may be made based on initial proposals without discussions.