GPO TTP printed sleeves and Inserts

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from the U.S. Government Publishing Office (GPO) seeks proposals for the manufacture and supply of Trusted Traveler Program (TTP) printed sleeves and inserts. These products are intended to support the Government Secure & Intelligent Documents (GSID) business unit. The contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) type with Firm-Fixed-Price (FFP) Delivery Orders.

• Manufacture of completed TTP sleeve product, including printing of the sleeve and insert.

• Products must meet specific size, thickness, and printing requirements (e.g., PMS 295 + Clear UV Coating for sleeves, 100% paper for inserts).

• Sleeves must prevent unauthorized RFID interrogation, protect credential integrity, and meet shielding effectiveness standards comparable to GSA APL-approved FIPS 201 card sleeves.

• Performance requirements include RFID blocking and shielding effectiveness tests.

• Products must be packaged and marked according to specified commercial practices and GPO requirements.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP) Delivery Orders.

• Period of Performance: Five years, from October 1, 2026, through September 30, 2031.

• Minimum Order Guarantee: $TBD (to be inserted at award with the first Delivery Order).

• Maximum Contract Ceiling: $ [To Be Inserted at Time of Award].

• Offer Validity: Proposals, including price, must remain valid for 180 days.

• Offeror Questions Deadline: June 3, 2026, 10:00 am EDT.

• Proposal Submission Deadline: June 17, 2026, 5:00 pm EDT.

• Proposals must be submitted electronically via email to the Contracting Officer and Contracting Specialist.

• Evaluation Criteria: The Government will award to the responsible Offeror whose proposal represents the best value, based on a Highest Technically Rated Offeror with Fair and Reasonable Price (HTRO-RP) approach. Evaluation factors include Technical Approach, Sleeves and Inserts Samples (Pass/Fail), Corporate Capability and Experience, and Past Performance.

• Proposals must be submitted in two volumes: Technical Proposal and Business Proposal.

• Offerors must be registered in the System for Award Management (SAM) database prior to award.

• Subcontracting is limited to 40% of the total contract amount.

• The RFP can be viewed and downloaded from www.sam.gov.

• Amendments to the solicitation may be issued and will be shared via email.

• GPO is not responsible for data errors resulting from transmission or conversion processes.

• Offerors must comply with all instructions, including those in Sections L and M, to avoid proposal elimination.

Form / Attachment / Pricing Sheet

This document, "Attachment J.3 Contractor Security Requirements FY26.pdf," outlines the security requirements that contractors must adhere to for the fiscal year 2026. It details the necessary security plans, compliance measures, and functional requirements for various aspects of security, including:

• Security Plan and Identification of Critical Assets: Contractors must identify and document critical assets, conduct formal risk assessments (e.g., ISO 27005, OCTAVE, NIST SP 800-30), and present a Security Plan for validation.
• Compliance and Validation: GPO's Supply Chain Risk Management Assessment & Intelligence will conduct regular assessments. Contractors must ensure subcontractors meet equivalent security requirements.
• Functional Requirements for Security: This section covers:
  • Security Management: Designating a point of contact, defining security roles, establishing policies and procedures, and maintaining relationships with emergency services.
  • Facility Physical Security: Requirements for intrusion detection, surveillance systems (CCTV), access control, security centers, and Intrusion Detection Systems (IDS).
  • Personnel Security: Pre-employment screening, background checks, security training, self-reporting of changes, and procedures for dismissal, termination, and visitor access.
  • Operations Security: Handling sensitive documents, data, and information; disclosure policies; screening communications; and security awareness training.
  • IT Security: Intrusion prevention, encryption standards (FIPS 140-2), vulnerability assessments, network controls, remote access security, and data backups.
  • Material Security: Storage, handling, accounting, and disposal of materials, including waste material.
  • Shipping and Receiving: Inspection of shipments, manifests, chain-of-custody logs, carrier insurance, customer notification, packaging, and track and trace.
  • Secure Carrier: Requirements for transportation of materials, including vehicle security, guard qualifications, and communication protocols.
  • Business Continuity and Crisis Management (BC/CM): Plans for testing, risk identification, delivery continuity, recovery, and facility redundancy.
• Supply Chain Risk Management Questionnaire: A detailed questionnaire for vendors to complete, covering all aspects of the security requirements.

This document is critical for potential bidders as it defines the mandatory security protocols and standards that must be met to perform work under the contract. Bidders must carefully review these requirements to assess their capability to comply and to factor these security measures into their proposals and operational planning.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing templates for the opportunity. It includes a 'Summary Pricing' sheet and a 'Detailed Pricing' sheet. Bidders are instructed to fill in unit pricing on the 'Detailed Pricing' sheet, and the summary pricing will populate automatically.

• Summary Pricing Sheet: Provides a high-level overview of pricing for 'Printed Sleeves with TTP Inserts' across five contract periods (Oct 1, 2026 - Sept 30, 2031). It includes columns for Description, Period of Performance (POP), Total Proposed Amount, and Total Profit.
• Detailed Pricing Sheet: Contains CLINs (Contract Line Item Numbers) for each period of performance. For each CLIN, it specifies the Description, GPO Property Item # (TBD), Unit (each), Minimum Quantity (1), Maximum Quantity (5,500,000 annually), Unit Price ($), and Total Price ($).
• Quantities: The annual maximum quantity for the item is 5.5 million units.
• Pricing Fields: Unit Price and Total Price fields are present but show '#VALUE!' indicating they need to be filled in by the bidder.

This template is critical for bidders to understand the expected pricing structure and quantity requirements. Bidders must use this template to input their unit pricing for the specified item and periods of performance. The completed pricing will be a key component of their proposal submission.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback from organizations that have previously contracted with a potential bidder. It is to be completed by an evaluating organization representative to assess the contractor's performance on a specific contract.

To Be Completed By Contractor:

• Contractor's Name and Address
• Project Name
• Contract Number, Date, Period of Performance, Completion Date
• Place of Performance
• Contract Value
• Type of Contract
• Description of Project's Key Characteristics

To Be Completed By Evaluating Organization Representative:

• Name and Address of Evaluating Organization
• Evaluator's Name and Position
• Evaluator's Phone Number
• Months Performance Monitored by Evaluator
• Ratings for:
  • Quality of Products and Services
  • Overall Performance
  • Schedule
  • Technical Requirements
  • Cost Control
  • Subcontracting
  • Customer Satisfaction (Routine and Unexpected Difficulties)
  • Repeat Business
• Contractor's Weak Points
• Contractor's Strong Points
• Other completed projects for the evaluating organization
• Average award fee percentage (if applicable)

Bidders should provide this questionnaire to their past clients or contracting officers. The completed questionnaire will be used by the U.S. Government Publishing Office (GPO) as part of the source selection process to evaluate the bidder's past performance. The information is considered SOURCE SELECTION SENSITIVE INFORMATION.