GPS Survey Equipment and Related Accessories

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price proposal breakdown for the "R12i Rover/Base" opportunity. It details the specific components, quantities, and unit costs required for the proposed solution.

• Line Items: Lists 20 distinct items, including Trimble R12i receivers, configuration levels, chargers, antennas, tripods, controllers (Trimble TSC7), and software licenses.
• Quantities and Units: Specifies the number of each item required (e.g., 3 EA for receivers, 1 EA for a base kit).
• Cost Breakdown: Includes fields for Unit Cost and Subtotal, though these are left blank in the provided data, with a Grand Total of $3000.00, which appears to be solely for shipping.
• Shipping: A separate line item for shipping costs is included at $3000.00.

Bidders must use this template to structure their pricing. It outlines the specific equipment and accessories expected for the opportunity. While the provided sheet shows zero costs for the items themselves, bidders are expected to fill in their own unit costs and subtotals for each line item, ensuring their total price reflects the required components and includes any applicable shipping. The inclusion of shipping as a distinct cost element is also important for proposal preparation.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items for the purchase of GPS Survey Equipment and Related Accessories. The government is procuring these items to support operations at Prince Sultan Air Base, KSA.

• CLIN 0001: GPS Survey Equipment (Quantity: 1, Unit: Lot).

• If items are shipped from the US, they must be shipped to Dover AFB after coordination of DD 1149 & Military Shipping Labels.

• Contractors must include all shipping charges and fees associated with shipping to Dover AFB in their price proposal.

• The government reserves the right to re-evaluate quotes and award on a "SOME, NONE, or ALL" basis if funds are not available to cover the entire contract value.

• Not explicitly stated, but implied to be a contract for commercial items.

• Questions Due: 23 December 2025, 3:30 PM AST.

• Answers Provided: On or around 26 December 2025.

• Quotes Due: 29 December 2025, 3:30 PM AST.

• Quote Validity: Must be valid for 60 calendar days from the request date.

• Shipping Method: Freight on Board (FOB) Destination.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors. Price will be evaluated first, and the lowest priced quote will be evaluated for technical acceptability. If the lowest quote is not technically acceptable, the next lowest will be evaluated, and so on.

• Offerors must provide detailed product information, including product/model numbers and descriptions, to ensure technical acceptability.

• NAICS Code: 334516

• Small Business Size Standard: 1,000 employees.

• The document lists numerous FAR and DFARS clauses related to small business concerns, but no specific set-aside is mentioned in the synopsis.

• Attachments:

  • Attachment 1 – Price Proposal
  • Attachment 2 – Survey Equipment CLASS JA 7yrs 12Mar25 R1

• Points of Contact:

  • Contracting Officer: TSgt Gabirel Robison, (318) 460-2011, gabriel.robison@us.af.mil

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the use of "Other Than Full and Open Competition" for the procurement of Trimble brand land survey equipment. The Air Force requires this specific brand to maintain mission readiness, interoperability with existing systems, and cost efficiency. The procurement covers land survey equipment purchases from fiscal year 2025-2031, with an estimated cost of $69,528,195.46.

• Procurement of Trimble brand land survey equipment, software, and training.

• Equipment includes various kits such as GNSS Rover Survey Systems, Robotic Total Stations, Survey Controllers, and Auto Levels.

• The brand name requirement is based on ensuring compatibility with existing USAF equipment and training pipelines.

• Estimated Contract Cost: $69,528,195.46

• Period of Performance: Fiscal Year 2025-2031

• Contracting Activity: Air Force Installation Contracting Center (AFICC)

• This is a Justification and Approval (J&A) document, not a solicitation for proposals.

• Market research was conducted, including a sources sought notice, to identify potential alternative sources. However, no fully compatible alternatives were identified.

• A synopsis of proposed contract action will be posted prior to contract award.

• This is a brand name only requirement, justified under FAR 6.302-1(c).

• Contracting activities will attempt to prioritize and maximize small business distributors.

• The USAF currently fields 89% Trimble brand land survey equipment.

• Deviating from Trimble would result in significant mission delays, duplication of costs, and reduced interoperability with other military branches.

• The USAF represents a small percentage of Trimble's total sales.