Gravel Purchase, Hiawatha NF

Amendment / Modification

• This amendment provides Questions & Answers (Q&A) information, which is contained in an attached Q&A document.

• The Q&A document is referenced as being attached.

• The Period of Performance has been updated to 04/27/2026 to 08/28/2026.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding haul routes, work areas, and equipment for the opportunity.

• Haul Route Suitability: Designated haul routes and work areas are suitable for double belly dump trucks (70-80 ft). There are no issues with overhead clearance (trees/branches), and road widths are acceptable. Turning radii are believed to be acceptable, but a site visit is recommended for confirmation. An alternative entry route via FH-13 is suggested if empty weight is under 80,000 lbs.
• Equipment: The specifications require unloading via spreader chains. Vendors have typically used "Michigan Trains" (lead truck pulling a pup). A government grader operator will be on-site during unloading.
• Road Conditions: Roads are in good condition. The FR2109 project includes widening and adding roadbed depth.
• Pre-hauling: A pre-haul method, storing material in the Corner Lake pit before bringing in other trucks, is acceptable.

This Q&A clarifies logistical and equipment-related aspects of the project, potentially influencing bidder planning for transportation and material handling. No specific impact on due dates or submission rules is mentioned.

Amendment / Modification

This amendment modifies the solicitation with the following changes:

• Attachment Update: Original Attachment D Submission Package has been replaced with Attachment D Submission Package 2.
• Text Correction: Two instances of the word "janitorial" have been removed.
• Bid Due Date: Changed from 16-APR-26 to 01-JAN-00.
• Solicitation Due Time: Changed from 17:00 PM to 00:00 AM.
• Set-Aside Status: Changed from "YES" to "NO".
• Period of Performance: Remains 04/27/2026 to 08/28/2026.

• Attachment D Submission Package
• Bid due date
• Solicitation due time
• Set-aside status

Bidders must acknowledge these changes. The bid due date and solicitation due time have been significantly altered. The set-aside status has also changed. Ensure proposals are submitted according to the revised deadlines and requirements.

Form / Attachment / Pricing Sheet

This document is the "Offer Submission Package" which must be completed and submitted by contractors along with their offer. It serves to collect essential information about the offeror and their capabilities to ensure they meet the requirements of the solicitation.

• Offeror Information: Requires the Offeror Name, SAM UEI, Email Address, and Point of Contact (Name and Phone).
• Offer Validity: States that the offer is valid for 30 days after the closing date unless a formal extension is granted.
• Experience and Capability Questionnaire: A detailed questionnaire covering:
  • Contractor's Name, Address & Telephone Number
  • Type of Business (Company, Corporation, etc.)
  • Years of experience in the line of work and as a prime/subcontractor.
  • Past projects completed in the last 3 years (including contract amount, type, date completed, and contact information).
  • Concurrent contractual commitments.
  • History of failed or bond-completed work.
  • Organization details: minimum/maximum employees, payroll status, supplies/tools/equipment/facilities to be used, and estimated rate of progress.
  • Key personnel assigned to the project and their experience.
  • Anticipated approach to the project.
• Certification: A statement certifying the completeness and correctness of the provided information.

Bidders must complete this package accurately and thoroughly. It is crucial for demonstrating their experience, capability, and capacity to perform the work required by the solicitation. Failure to provide complete and correct information may impact the evaluation of their offer.

Form / Attachment / Pricing Sheet

This document, titled "OFFER SUBMISSION PACKAGE," is a form that potential bidders must complete and submit with their offer. It ensures that the contractor agrees to all terms and conditions of the solicitation and provides necessary information for the government to evaluate their offer.

• Offeror Information: Requires the Offeror's Name, SAM UEI, Email Address, and Point of Contact (Name and Phone).
• Experience and Capability Questionnaire: A detailed questionnaire covering:
  • Contractor's Name, Address & Telephone Number
  • Type of Business (Company, Corporation, etc.)
  • Years of experience in the line of work and as a prime/subcontractor.
  • List of projects completed in the last 3 years, including contract amount, type, and contact information for references.
  • List of concurrent contractual commitments.
  • History of failed contract completions or work completed by performance bond, with specifications if applicable.
  • Details on the organization available for the project, including minimum/maximum employees, payroll status, and specific supplies, tools, equipment, and facilities to be used.
  • Estimated rate of progress.
  • List of key employees for janitorial services and their experience.
  • A brief narrative describing the anticipated approach to the project.
• Certification: A statement certifying the completeness and correctness of the provided information.

This form is critical for bidders to complete accurately and thoroughly. It directly impacts the evaluation of their capability and experience. Failure to provide complete and correct information may affect their ability to be considered for the award. Bidders must pay close attention to all sections, especially the experience questionnaire and the narrative approach, as these will be used to assess their suitability for the contract.

Solicitation / RFP / RFQ

This solicitation is for the purchase, delivery, and spreading of gravel. The government anticipates awarding a firm-fixed-price contract for this requirement.

• Purchase, delivery, and spreading of gravel.

• Detailed requirements are specified in Attachment B (Statement of Work) and Attachment A (Schedule of Items).

• Contract Type: Firm-fixed-price.

• Period of Performance: April 27, 2026, to August 28, 2026.

• Delivery Date: August 28, 2026.

• Offer Submission Deadline: April 16, 2026, by 5:00 PM CT.

• Submission Method: Email to shad.stoddard@usda.gov in Microsoft Word or Adobe PDF format.

• Required Information in Submission: Vendor contact information (name, address, phone, email), SAM UEI.

• Questions Deadline: April 13, 2026, by 1:00 PM CST.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA), based on Past Performance, Experience, Supplies/Tools/Equipment, Key Employees, and Approach to the project.

• NAICS Code: 212321 (Gravel and Sand Mining).

• Size Standard: 500 employees.

• The solicitation is set aside for Small Business (100%).

• Offerors must have an active entity registration in the System for Award Management (SAM).

• Quotes will undergo a preliminary pass/fail compliance check.

• Offerors are instructed not to contact the forest directly.

• The full text of incorporated FAR clauses and provisions are available electronically online or upon request.

Form / Attachment / Pricing Sheet

This document provides maps detailing the locations of the Gravel Supply Project, specifically highlighting the FR2109 and Corner Lake Pit areas. It includes driving directions to these locations and a legend for understanding road operational levels.

• Map Visuals: Detailed topographical maps showing roads, lakes, and project areas.
• Key Locations: Marked areas for FR2109 and Corner Lake Pit Unloading Area.
• Driving Directions: Step-by-step instructions to reach FR2109 and the Corner Lake Pit.
• Legend: Explanation of road operational levels (Level 3, 4, and 5) indicating suitability for different vehicle types and user comfort.

This attachment is crucial for bidders to understand the physical locations of the project sites and the access routes. The driving directions and road operational level information will be essential for planning logistics, site visits, and understanding potential access constraints for equipment and personnel.

Form / Attachment / Pricing Sheet

This document, "Attachment A Schedule of Items.docx," outlines the specific materials, equipment, labor, and services required for aggregate hauling and chain spreading/unloading. It details the items to be furnished for both base bid and optional quantities.

• Base Bid Items:
  • Purchasing and hauling/spreading of MDOT 23A to FR2109 (3,700 TONS).
  • Purchasing and hauling/unloading of MDOT 23A to the Corner Lake Pit (3,700 TONS).
  • Purchasing and hauling/unloading of 3" gravel to the Corner Lake Pit (1,240 TONS).
• Optional Items:
  • Purchasing and hauling/spreading of MDOT 23A to FR210 (1 TON).
  • Purchasing and hauling/unloading of MDOT 23A to the Corner Lake Pit (1 TON).
  • Purchasing and hauling/unloading of 3" gravel to the Corner Lake Pit (1 TON).
• Included Services: Furnishing of all material, equipment, trucking, labor (including wages), supervision, transportation, load tickets, and miscellaneous materials.
• Bidder Information Section: A template is provided for bidders to fill in their Company Name, Mailing Address, Point of Contact, Phone Number, and Email Address.

This attachment is crucial for bidders as it defines the specific quantities and types of materials (MDOT 23A and 3" gravel) and services (hauling, spreading, unloading) required for the opportunity. Bidders must use this schedule to calculate their pricing for both the base bid and potential optional quantities. The provided bidder information section must be completed and submitted as part of the bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure aggregate hauling and chain spreading/unloading services for the FR 2109 and Corner Lake Pit projects.

• Furnish all materials, equipment, trucking, labor, supervision, transportation, and weight slips.

• Supply MDOT 23A gravel and 3” gravel.

• Haul and place MDOT 23A aggregate.

• Unload gravel using spreader chains on FR 2109 in designated locations.

• Unload MDOT 23A and 3” gravel in designated locations at the Corner Lake Pit.

• Deliver a minimum of 400 tons/day and a maximum of 600 tons/day.

• Deliver aggregate between 7:00 AM and 3:30 PM, Monday through Thursday.

• Provide weight slips for every load delivered, submitted to the Forest Service Representative at the end of each day.

• FR 2109: Approximately 17 miles North of US Highway 2/FH-13 intersection in Delta County.

• Corner Lake Pit: Approximately 17 miles North of US Highway 2/FH-13 intersection and approximately 2 miles east in Delta County.

• Contractor shall follow all Safety requirements on the Forest Service road system.

• Roads will remain open to the public during project activities.

• Contractor shall limit operations to defined construction limits and prevent damage to natural surroundings.

• Contractor shall restore any damaged areas at no additional expense to the Government.

• Forest Service will provide traffic control signage.