Great Plains Area Reference Laboratory and Directorship

Form / Attachment / Pricing Sheet

This document is the Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise (IEE) Representation Form. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Requirements: Offerors must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may request documentation of eligibility.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law and subject to penalties.
• Representation Section: Offerors must indicate whether they do or do not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, Certifying Signature, Print Name, and UEI Number.

This form is critical for any bidder seeking to participate in opportunities designated under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet the criteria or complete the form correctly could disqualify an offer.

Sources Sought Notice

This notice is for informational and planning purposes to identify qualified sources for Reference Laboratory Testing Services. The Great Plains Area Indian Health Service (GPAIHS) – Division of Acquisition Management (DAM) is conducting market research to determine the appropriate acquisition method, including potential set-asides for small businesses. The anticipated NAICS code is 621511, Medical Laboratories.

The GPAIHS DAM plans to solicit a Firm-Fixed-Price, Commercial Service contract for:

• Reference laboratory testing services

• Pathology services

• Laboratory directorship (CLIA-required positions)

• Technical supervisor and consulting services

• Equipment maintenance and calibration checks

• Specimen transport and reporting services

• Contract Type: Firm-Fixed-Price Indefinite Delivery/Indefinite Quantity (IDIQ) with task orders.

• Anticipated Period of Performance: Five (5) years.

• Place of Performance: Multiple IHS facilities located in North Dakota and South Dakota.

• Interested parties should submit capability statements via email to Mona Weinman, Contract Specialist, at Mona.Weinman@ihs.gov.

• Subject Line: Must include Sources Sought Number IHS1525354.

• Due Date: Monday, July 13, 2026, 2:00 PM Central Time.

• Responses are encouraged from Indian Economic Enterprises and all other interested small-business socio-economic categories.

• This notice is for planning purposes only and is not a solicitation. No award will be made based on responses, nor will payment be made for information submitted.

Responses are sought from all small-business socio-economic categories, including Indian Economic Enterprises (IEE), Small Business, 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business, and Women-Owned Small Business concerns. The government will use responses to determine if a set-aside is possible.

• The government reserves the right to use information provided for any purpose deemed necessary and legally appropriate.
• No proprietary, classified, confidential, or sensitive information should be included in responses.
• Invoices must be submitted via the Invoice Processing Platform (IPP).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal services to provide reference laboratory and pathology services, laboratory directorships, technical supervisor, consultative services, and equipment technician checks for the Great Plains Area Indian Health Services (GPAIHS) clinic and hospital systems.

• Provide CLIA-required Laboratory Directorship (LD), Technical Supervisor (TS), Clinical Consultants (CC), Technical Consultant (TC), and Consulting Technologist.

• Perform instrument checks for calibration, alarm setpoints, and thermometer checks.

• Conduct reference lab testing with electronic downloading of orders and results.

• Provide reporting of analytical test results.

• Offer consultative services, including phone and web support.

• Manage a data management system for test ordering, information, and results.

• Provide training and support for laboratory staff.

• Perform specimen preparation, storage, and transportation.

• Execute a full range of clinical and anatomic pathology diagnostic testing.

• Provide reporting of results, including electronic and hard copies.

• Maintain a record-keeping system for all tests performed.

• Provide customer service 24/7 for tracking and issue resolution.

• Offer consultative services, statistical analysis of workload, and recommendations for cost reduction.

• Provide quarterly consulting technologist reports and detailed written consultation reports from the Medical Laboratory Director and Technical Supervisor.

• Provide cumulative workload summary reports and monthly transaction reports.

• Provide quarterly anti-biogram reports and monthly blood culture reports.

• Provide surgical pathology services, including gross and microscopic descriptions and diagnoses.

• Provide cervical/vaginal cytology services.

• Period of Performance: 5 years or 60 months from contract start date.

• Place of Performance: Various clinics and hospitals within the Great Plains Area Indian Health Services, including locations in South Dakota and North Dakota. Specific locations are detailed in the document.

• Maintain Certificate of Accreditation from Centers for Medicare & Medicaid Services.

• Comply with manufacturer, Joint Commission, CAP, CMS, CLIA, COLA, and ETC. regulatory and accreditation standards.

• Adhere to Occupational, Health, and Safety Administration (OSHA) and CDC requirements.

• Meet specific turnaround times for test results and communication of issues.

• Maintain a minimum of 95% of tests ordered with electronic ordering and results interface.

• Performance surveillance monitors will be established to comply with regulatory guidelines and monitor contract performance.

• Contractor must be responsible for safeguarding government property, equipment, and information.

• Contractor must develop and maintain an effective quality control program.

• Contractor must comply with HIPAA provisions.

• Contractor personnel must pass background checks.

• Contractor must possess an IHS Data Exchange Agreement (DEA) and a Business Associates Agreement (BAA).

• Contractor must establish a working connection into the IHS RPMS within 14 days of contract award.

• Contractor must provide a detailed plan for reference interface switching and test database construction and validation.