Great Plains IHS Areawide Fire Sprinkler Testing and Inspection: 100% ISBEE Set Aside

Solicitation / RFP / RFQ

This document outlines the basis for award for a solicitation, detailing the evaluation process and criteria. The government intends to award a contract using Lowest Price Technically Acceptable (LPTA) procedures.

Proposals must meet all technical requirements, conform to terms and conditions, and include all required information. Non-price evaluation factors must be rated "ACCEPTABLE" to be eligible for award. Proposals will be evaluated for acceptability, not ranked on non-price factors.

• Basis for Award: Lowest Price Technically Acceptable (LPTA).
• Evaluation Approach: Proposals are evaluated for acceptability on non-price factors first. Then, a price evaluation is performed, ranking proposals from lowest to highest price. Award will be made to the lowest evaluated priced proposal meeting acceptability standards.
• Discussions: The government intends to award without discussions; therefore, initial proposals should contain the best terms. The government reserves the right to conduct discussions if deemed necessary.

Evaluation Factors:

1. Technical Factor 1 – Past Performance:
   • Submittal: No submittal required; government will retrieve CPARs from official sources (CPARS, PIR). Offerors may use a Past Performance Questionnaire (PPQ) if no relevant history exists.
   • Evaluation: Based on recent (within 24 months of proposal due date) and relevant CPARs. "Unsatisfactory" or "Marginal" ratings in specific categories can lead to an "Unacceptable" rating. "Unknown" past performance is considered "Acceptable."
2. Technical Factor 2 – Specialized Experience:
   • Submittal: Offerors must demonstrate recent, relevant experience with managing service contracts for healthcare facilities (at least 75% complete or completed within the past 7 years). An example report covering SOW Section 6 requirements is also required.
   • Evaluation: Acceptable/Unacceptable basis. Requires at least two (2) relevant service contracts (75% complete or completed within 7 years) in healthcare environments, similar in size, scope, and complexity. Failure to provide required information or the example report can result in an "Unacceptable" rating.
3. Technical Factor 3 – Management:
   • Submittal: Key personnel organization chart and proof of relevant certifications (e.g., NFPA, NICET Level II or III).
   • Evaluation: Acceptable/Unacceptable basis. Based on the organization chart and personnel certifications.
4. Factor 4 - Price:
   • Submittal: Completed Price Schedule Sheet.
   • Evaluation: Based on Total Proposed Price (TPP). Analysis may include comparison of proposed prices to each other, IGE, and historical data. Unreasonably high or low prices may indicate a lack of understanding and result in an "Unacceptable" rating.

Not explicitly stated in this document.

All proposals must be submitted by February 27, 2026, via email to Erin.Doering@ihs.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide quarterly inspections and tests of fire sprinkler systems at various Indian Health Service (IHS) facilities within the Great Plains Area (North Dakota and South Dakota) to maintain accreditation from the Centers for Medicare and Medicaid Services and the Joint Commission.

• Perform quarterly inspections, testing, and maintenance of fire sprinkler systems.

• Provide all necessary material, labor, equipment, and supervision.

• Notify fire departments and alarm-receiving facilities before testing or shutdown.

• Ensure water supplies remain in service during inspections and testing unless under constant attendance.

• Inspect and test system components in accordance with NFPA 25, 2011 edition.

• Restore system components to full operational condition after testing.

• Perform maintenance to keep systems operable or make repairs.

• Adhere to applicable safety regulations, including those for confined spaces, fall protection, hazardous materials, and electrical safety.

• Supply and replace locks on all Post Indicator Valves (PIVs) with specified MASTER LOCK or approved equal, keyed alike.

• Specific inspection and testing requirements detailed for sprinklers, pipes, fittings, hangers, seismic braces, gauges, waterflow alarms, supervisory signal initiating devices, hydraulic design information signs, and information signs.

• Detailed testing procedures for sprinklers, gauges, waterflow alarm devices, antifreeze systems, fire pumps, valves, and backflow prevention assemblies.

• Base Year: April 1, 2026 - March 31, 2027

• Option Years: Four option years extending through March 31, 2031.

• Locations: Multiple facilities across North Dakota and South Dakota, including Belcourt, Eagle Butte, Ft. Thompson, Ft. Yates, Kyle, Lower Brule, Mobridge, Pine Ridge, Rapid City, Rosebud, Sisseton, Wagner, and Wanblee.

• Contractor personnel must possess appropriate credentials (NFPA, NICET Level II or III).

• Submit a proposed inspection schedule for approval.

• Notify Facility Managers 72 hours before performing service.

• Failed component replacement and repairs are not included unless caused by contractor activities.

• Reports must be completed and submitted electronically within 20 workdays of the final site visit.

• Invoices must include specific details and accompany reports.

• Services to be performed between 8:00 AM and 5:00 PM, Monday-Friday, unless otherwise approved.

• No testing on national holidays without approval.

Form / Attachment / Pricing Sheet

This document is the "Indian Economic Enterprise Representation Form" required for the "Fire Sprinkler Testing and Inspection-Quarterly/Annual/SemiAnnual" solicitation (75H70626Q00078). It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as per the Buy Indian Act.

• Eligibility Requirement: Offerors must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Representation Section: Bidders must indicate whether they represent that their offer does or does not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, Certifying Signature, SAM UEI Number, Print Name.

This form is crucial for any bidder intending to participate in this solicitation, particularly if it is set aside or awarded under the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility and provide the necessary business and ownership information. Failure to meet these requirements or provide false information can lead to disqualification or penalties.

Solicitation / RFP / RFQ

This solicitation is for firm-fixed-price quotes for quarterly fire sprinkler testing and inspection services. The services are set aside 100% for Indian Small Business Economic Enterprises.

• Quarterly fire sprinkler testing and inspection services.

• Services are required at 13 Indian Health Service Facilities located in North Dakota and South Dakota.

• Specific locations include: Belcourt & Ft. Yates, ND, and Eagle Butte, Ft. Thompson, Kyle, Lower Brule, Mobridge, Pine Ridge, Rapid City, Rosebud, Sisseton, Wagner & Wanblee, SD.

• Period of Performance: April 1, 2026, to March 31, 2027.

• Option Years: The contract includes four (4) one-year options to extend services, covering the periods:

  • Option Year One: April 1, 2027 to March 31, 2028
  • Option Year Two: April 1, 2028 to March 31, 2029
  • Option Year Three: April 1, 2029 to March 31, 2030
  • Option Year Four: April 1, 2030 to March 31, 2031

• Contract Type: Firm-fixed-price.

• Proposal Submission Deadline: March 5, 2026.

• Submission Method: Proposals must be submitted via email to Erin.Doering@ihs.gov. Facsimile proposals are not allowed. No original copy is required.

• Questions Deadline: February 19, 2026. Questions must be submitted in writing to the contract specialist.

• Evaluation: Award will be made using Lowest Price Technically Acceptable (LPTA) procedures. Proposals must meet all technical requirements and conform to all terms and conditions. Non-price evaluation factors must be rated "ACCEPTABLE". The Government intends to award without discussions.

• Set-Aside: 100% Indian Small Business Economic Enterprise Set-Aside.

• NAICS Code: 238990 (Other Building Equipment Contractors).

• The "Unit Price" is an all-inclusive cost covering travel, lodging, per diem, fringe benefits, taxes, and all other costs pertinent to performance.

• Technical Evaluation Factors are attached separately.

• The Government reserves the right to accept or reject services if the level of work is unsatisfactory.