Great Texas Air Show- Tents, Canopies, Chairs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, 502 CONS CL, is soliciting quotes for rental, delivery, and set-up services of tents, canopies, chairs, and tables to support the Joint Base San Antonio's Great Texas Airshow on May 2-3, 2026. This is a Total Small Business Set-Aside under NAICS code 532289. The government intends to issue one firm fixed-price purchase order.
Scope of Work
The contractor will provide all necessary rental, delivery, installation, and removal services for a large volume of equipment at Joint Base San Antonio Randolph, TX. Specific items and quantities include:
- Chairs: 360 White Resin Folding Chairs and 658 Poly Folding Chairs.
- Tables: 140 6ft Rectangular Banquet Tables and 45 60” Circular Tables.
- Tents: One 200ft by 40ft Rectangular Tent.
- Canopies: Six 20ft Square Aluminum Frame Canopies and 56 10ft Square Aluminum Frame Canopies.
All materials must conform to the detailed "Salient Characteristics" document, which specifies minimum essential characteristics for each item, including dimensions, weight capacities, frame materials, and fabric certifications (e.g., NFPA 701 for tents). Professional installation and anchoring are required for tents and canopies.
Period & Place of Performance
- Location: Joint Base San Antonio Randolph on the flightline ramps, TX 78148.
- Timeline: Delivery no sooner than April 30, 2026, 0800; set up by May 01, 2026, 1700. Pick-up on May 03, 2026, after 1700, with all items off the flightline by midnight May 03, 2026.
Contract Details
- Type: Firm Fixed-Price Purchase Order (Solicitation FA301626Q6087).
- Set-Aside: Total Small Business Set-Aside (NAICS 532289, size standard $12.5M).
- Delivery: 60 Days After Receipt of Order (ARO).
- Payment Terms: NET 30, via WAWF.
- Warranty: A one (1) year minimum warranty for labor and parts is required. Do not include warranty/damage pricing in the quote.
Submission & Evaluation
- Quotes Due: February 26, 2026, 7:00 PM UTC (2:00 PM CST).
- Questions Due: February 19, 2026, 1:00 PM CST.
- Submission Method: Email quotes to brandon.woodrum.6@us.af.mil and Seth.James.1@us.af.mil.
- Quote Format: Maximum 4 pages total, with the technical quote limited to 3 pages.
- Evaluation Criteria: Best Value determination, considering technical acceptability and fair and reasonable pricing. Only technically acceptable and fair and reasonable quotes are eligible for award.
- Requirements: Quoters must provide unit pricing for all CLINs; failure to do so will render the quote unacceptable. A technical specification sheet listing part numbers and models is required.
- Eligibility: Contractors must be registered in SAM and identify as a small business.
Additional Notes
Special access to the installation will be provided, requiring a form for individuals and vehicles. An On-Call POC must be available for in-scope needs.