Green Mountain National Forest - Rochester and Middlebury Ranger District Recreation Site Toilet Pumping

Amendment / Modification

• Provides a question-and-answer document.

• Incorporates the mandatory contract clause FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (Apr 2026), as required by Executive Order 14398.

• The document references the incorporation of a new contract clause.

• This modification does not affect the contract price, period of performance, or scope.

• All other terms and conditions remain unchanged.

• Period of Performance: 10/01/2026 to 09/30/2027

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Green Mountain National Forest Recreation Site Toilet Pumping opportunity.

• Water Source for Vault Refill: The government will not provide hydrants or water sources at the recreation sites. Contractors must haul their own water for the required 100 gallons per vault refill.
• Trash Volume and Disposal: Trash volume is variable, typically fitting into a 30-gallon bag per vault. Disposal must comply with all applicable laws; no specific facility is preferred, and contractors are responsible for all disposal fees.
• Site Accessibility: Most vault locations are accessible by standard vacuum trucks. However, the Texas Falls Picnic Area "Site 3" has bridge weight restrictions (3 axle-13 ton, 4 axle-14 ton, 5 axle-23 ton, 6 axle- 26 ton) that may require specialized equipment or planning.
• Pumping Notification: Contractors will be notified by the Contracting Officer Representative (COR) via phone or email for specific vaults requiring service during the performance window.
• Previous Contract: The most recent similar contract number was 12444323P0059, with a total value of $28,350.

This Q&A document clarifies operational details, clarifies site access limitations, and confirms that disposal fees are to be included in the contractor's line-item costs. It also provides historical contract information. No changes to due dates or submission rules are indicated.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items detailing the requirements for toilet pumping services at various locations within the Green Mountain National Forest. It outlines the estimated quantities and sizes of vaults to be serviced, along with the requirement to add water after pumping.

• Project Title: Green Mountain National Forest Rochester and Middlebury Ranger District Recreation Site Toilet Pumping
• Period of Performance: Includes a Base Year (10/01/2026 - 09/30/2027) and two Option Years (10/01/2027 - 09/30/2028 and 10/01/2028 - 09/30/2029).
• Locations: Services are required at multiple sites including Robert Frost Interpretive Trail, Texas Falls Observation Area and Picnic Areas, Chittenden Brook Campground, Moosalamoo Campground, Silver Lake Campground and Day Use Area, and Lefferts Pond.
• Service Details: For each location, the document specifies the number of vaults, approximate vault sizes in gallons, and approximate total waste in gallons. It also includes an item for adding approximately 100 gallons of water to each vault after waste removal.
• Unit of Issue: The unit of issue for the primary service is 'Each'.

This schedule provides critical details for potential bidders to understand the scope and volume of work required for toilet pumping services. Bidders should use this information to estimate their costs, resource needs, and to prepare their pricing proposals. The detailed breakdown by location and vault size is essential for accurate bidding.

Form / Attachment / Pricing Sheet

This document is a map illustrating the locations of vault toilets within the Rochester and Middlebury Districts of the Green Mountain National Forest. It serves as a visual aid for understanding the geographical distribution of these facilities.

• Map Title: Rochester and Middlebury Districts Toilet Pumping
• Legend: Defines various map features including Major Roads, Gravel Roads, US Highways, State Highways, Forest Service Roads, Vault Toilet Locations, Town Boundaries, and the Green Mountain National Forest area.
• Vault Toilet Locations: Marked with numbered icons (1 through 8) corresponding to specific sites such as Robert Frost Interp Site, Texas Falls Picnic Area, Texas Falls Obs-Site, Chittenden Brook Campground, Moosalamoo Campground, Silver Lake Picnic, Silver Lake Campground, and Lefferts Pond.
• Geographical Context: Shows surrounding towns, major roads, and water bodies.
• Scale: Includes a mileage scale for spatial reference.

This map is crucial for any bidder involved in toilet pumping services within these districts. It visually identifies all service locations, helping bidders to:

• Estimate travel distances and time between sites.
• Plan logistical routes for efficient service delivery.
• Understand the geographical scope of the service area.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide quality recreation experiences by maintaining clean and sanitary conditions at recreation sites on the Rochester and Middlebury Ranger District through "call when needed" toilet pumping services.

• Furnish all equipment, labor, supervision, transportation, operational supplies, and incidentals necessary for toilet pumping services.

• Pump, wash down, clean up, disinfect, and dispose of waste products from self-contained toilet vaults.

• Add 100 gallons of water to each vault after waste removal.

• Transfer waste to a disposal facility in accordance with State and Federal regulations.

• Services are to be provided on a "call when needed" basis.

• Service all requested vaults.

• Pump solid and liquid waste from toilet vaults.

• Add 100 gallons of water to the vault after removal of waste.

• Transfer waste to a disposal facility in accordance with State and Federal regulations.

• Performance will be monitored via inspection by the Contracting Officer's Representative (COR).

• Toilet pumping and addition of water to vaults to occur between October 1st and November 15th annually.

• Services must occur Monday-Friday, between 8:00 AM and 4:30 PM, excluding federal holidays and weekends.

• Locations are recreation sites on the Rochester and Middlebury Ranger District.

• Contractor must comply with State and Federal regulations for waste disposal.

• Government will furnish keys for gates and toilet vault covers, or meet contractor on site. Government will also furnish allen keys for vault cover machine screws.

• A map of toilet locations will be provided by the government.

• Travel-related expenses are not reimbursable.

Statement of Objectives

To provide quality recreation experiences by maintaining clean and sanitary conditions at recreation facilities through regular pumping and cleaning of vault toilets.

• Furnish "call when needed" toilet pumping services.

• Services include equipment, supervision, transportation, labor, operational supplies, and incidentals.

• Tasks involve pumping, washing down, cleaning, disinfecting, and disposing of waste products from vault toilets.

• Add 100 gallons of water to each vault after waste removal.

• Remove trash found in vaults and dispose of it appropriately off National Forest Land.

• Clean and disinfect all contaminated areas resulting from the pumping process.

• Sweep or wash waste deposited on concrete surrounding manhole covers back into the vault if possible.

• Period: October 1st to November 15th annually.

• Place: Vault toilets located on the Rochester and Middlebury Ranger District, as shown on a map (not provided).

• Pump solid and liquid waste from toilet vaults.

• Add 100 gallons of water to vaults post-pumping.

• Transfer waste to a disposal facility in accordance with State and Federal regulations.

• Services must be performed Monday-Friday, between 8:00 AM and 4:30 PM.

• Services must not occur on federal holidays or weekends.

• Weather or road closures (snow, mud, flooding) may cause constraints; the COR will notify the contractor.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-6141, Revision 2) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific towns within Addison, Orange, and Washington counties in Vermont.

• Lists numerous occupations categorized by general areas (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations).
• For each occupation, it provides a code, title, and the corresponding minimum hourly wage rate.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors.
• Details the process for requesting additional classifications and wage rates if an occupation is not listed.

This wage determination is crucial for bidders to accurately estimate labor costs for their proposals. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered service employees working on the contract in the specified geographic locations. Failure to comply can lead to contract violations.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4139, Revision No. 32) applicable to service contracts in specific counties within Vermont. It outlines the minimum wage rates and fringe benefits required for various occupations.

• Lists numerous occupational codes and titles (e.g., Accounting Clerk, Automotive Worker, Computer Operator, Electrician, Firefighter).
• Provides the corresponding minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing applicable benefits and wage adjustments.
• Outlines the process for requesting additional classifications and wage rates (conformance process) if an occupation is not listed.

This wage determination is critical for bidders to understand the labor costs associated with performing services under the contract. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act. Failure to comply can result in penalties and back pay. It helps in accurately estimating labor costs for proposals.

Form / Attachment

This document contains several forms that bidders must complete as part of their proposal submission. These forms are designed to gather information about the offeror's past performance, experience, equipment, and personnel.

• Past Performance & Experience Form: Requires bidders to list projects completed in the past 3 years that are similar to the solicited requirements. Information to be provided includes project title/location, completion year, project owner, owner's point of contact, and a description of the project's relevance, scope, size, cost, and the bidder's role (prime or sub).
• Equipment Form: Requires bidders to list all equipment that will be used to complete the project requirements. Details needed include make, model, year, and specifications.
• Personnel Form: Requires bidders to list personnel assigned to the project. Information to be provided includes name, position, years of experience, and relevant background/experience/skills.

Completing these forms accurately and thoroughly is crucial for demonstrating the offeror's capability to successfully perform the contract requirements. The information provided will likely be a significant factor in the evaluation of proposals.

Solicitation / RFP / RFQ

This solicitation is for services to pump solid and liquid waste from toilet vaults, including adding 100 gallons of water after waste removal and transporting waste to a disposal facility in compliance with state and federal regulations. The contract is anticipated to be for a base year with two option years.

• Pumping solid and liquid waste from toilet vaults.

• Adding 100 gallons of water to the vault post-waste removal.

• Transferring waste to an approved disposal facility.

• Compliance with State and Federal regulations for waste disposal.

• Anticipated award type: Not specified, but will not exceed three (3) years in total duration.

• The government intends to make one award.

• Submission:

  • SF-1449 filled out with vendor information and UEI #.
  • Schedule of Items (Attachment 1) filled out with pricing.
  • Completed Experience Questionnaire (Attachment 7).
  • Email offers to Ashley.Stoltzfus@usda.gov.

• Evaluation Criteria:

  • Highest technically rated quotation with fair and reasonable pricing and acceptable or neutral past performance.
  • Technical Approach: Assesses the offeror's ability to provide a sound and compliant approach.
  • Price: Evaluated for fairness and reasonableness.
  • Past Performance: Assessed using references, USDA contract history, CPARS, and other government sources.

• Key Deadlines:

  • Questions due: April 23, 2026, 5:00 PM EST.
  • Offers due: May 4, 2026, 5:00 PM EST.

• Period for Acceptance of Offers: 90 calendar days from the date specified for receipt of offers.

• Not explicitly stated, but several small business provisions are listed as applicable if checked (e.g., 52.219-6 Notice of Total Small Business Aside).

• The following attachments are referenced: Attachment 1 (Schedule of Items), Attachment 2 (Project Maps), Attachment 3 (Performance Work Statement), Attachment 4 (Statement of Objectives), Attachment 5 (Wage Determination 2015-6141), Attachment 6 (Wage Determination 2015-4139), Attachment 7 (Experience Questionnaire).

• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, is NOT applicable. Evaluation is based on FAR 12.203 criteria.

• Site visits are encouraged; contact Phillip Macaskill (philip.macaskill@usda.gov) to arrange.

• Specific FAR and AGAR clauses are incorporated by reference and full text, including AGAR 452.203-71 (Anti-Discrimination and DEI Compliance) and AGAR 452.203-70 (DEI Certification).

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, specifically for waste pumping services at various recreation sites on the Green Mountain National Forest, Rochester and Middlebury Ranger Districts.

• Pumping approximately 13,955 gallons of waste from 13 outhouse buildings with a total of 18 vaults.

• Services are required at 8 recreation sites.

• The solicitation includes an initial period of performance and two option years.

  • Base Year (Item 0001): Period of Performance: 10/01/2026 to 09/30/2027.
  • Option Year 1 (Item 0002): Period of Performance: 10/01/2027 to 09/30/2028.
  • Option Year 2 (Item 0003): Period of Performance: 10/01/2028 to 09/30/2029.

• Delivery for the base year is specified as 09/30/2027.

• The offer due date is 05/04/2026 at 1700 ET.

• The solicitation number is 1244432600016.

• The NAICS code is 562991.

• The acquisition is set aside 100.00% for Small Business.

• Standard Form 1449 is used for this solicitation.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference.