Greenbrier Ranger District HVAC Replacement

Specifications / Attachment

This document provides detailed specifications for the Greenbrier Ranger Station HVAC Replacement project located at 7409 Staunton Parkersburg Turnpike, Bartow, WV 24920. The owner is the USDA Forest Service, Monongahela National Forest, with Stephen Quattrone serving as the Contracting Officer's Representative (COR).

This document outlines various requirements for the project, including:

• Administrative Requirements: Procedures for project management, coordination, and electronic submittals (PDF format), including construction schedules and product data.
• Product Requirements: Guidelines for product selection, including comparable products, delivery, storage, and handling. Products must comply with contract documents and be new at the time of installation.
• Execution and Closeout Requirements: Procedures for cutting, patching, installation, cleaning, and closeout submittals. This includes preparing operation and maintenance manuals and conducting demonstrations/training.
• Packaged, Outdoor, Central-Station Air-Handling Units: Specific requirements for HVAC units, including energy efficiency (EER >= 12.5, SEER >= 14.5), a 10-year warranty, casing specifications, refrigeration charge (R-410A), controls (programmable thermostat, defrost control), and electrical connections.
• Construction Waste Management and Disposal: Requirements for handling, hauling, and disposing of excavation material, debris, and refuse in compliance with local codes and regulations. Disposal costs are the contractor's responsibility.
• Electrical System: Detailed specifications for the electrical system, including raceways (EMT, rigid steel, flexible metal conduit), electrical connections, accessories, grounding systems, wiring methods (copper THWN, THHN, XHHW), panelboards, load centers, and testing procedures. Key requirements include UL compliance, NEC adherence, and specific installation standards.
• Weed and Disease Prevention: Procedures for washing and treating construction equipment before use on National Forest System lands to prevent the spread of seeds, plants, and plant fragments. This includes using a high-pressure washing system and trapping wash water.

Not specified in this document.

Not specified in this document. Refer to the main solicitation for submission and evaluation details.

Not specified in this document.

This document is a technical specification and should be reviewed in conjunction with other solicitation documents.

Solicitation / RFP / RFQ

This solicitation is for HVAC replacement services at the Monongahela National Forest, Greenbrier Ranger District in Bartow, WV. The government intends to award a firm-fixed-price purchase order for this requirement.

• Removal and disposal of existing furnace components.

• Provision and installation of new HVAC components.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: June 25, 2026, to August 6, 2026.

• Delivery: Within 6 weeks after the date of order. Early deliveries are accepted.

• Offerors must submit pricing for all items to be considered responsive.

• Quotes will be evaluated based on the highest technically rated quotation with fair and reasonable pricing and acceptable or neutral past performance.

• Award will not necessarily be made to the lowest-priced offeror.

• Offerors must hold prices firm for 90 calendar days from the offer due date.

• Questions are due by June 11, 2026, at 11:00 PM Eastern Time.

• Offer Due Date: June 18, 2026, 1300 ET.

• The solicitation is set aside for Women-Owned Small Business (WOSB).

• NAICS Code: 238220 (Plumbing and Heating Air Conditioning and Electrical Contractors and Other Industrial andτσι

• Size Standard: $19 million.

• The Statement of Work (SOW), Specifications, Area Map, and Wage Determination are provided as attachments.

• The solicitation incorporates FAR clauses by reference, with full text available upon request or electronically.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the replacement of the HVAC system at the Greenbrier Ranger Station.

• Installation of one new 15 KW air handler and one 4-ton heat pump.
• Installation of a new thermostat.
• Connection to existing ductwork.
• Installation of new electrical disconnects.
• Setting the new heat pump on an existing pad.
• Removal and disposal of the existing furnace system.

The existing outdoor HVAC unit's compressor has failed, and replacement is recommended due to repair costs.

• Must be licensed in the state of West Virginia.

• Must maintain liability insurance.

• All work must comply with applicable electrical and building codes.

• Access to the facility during regular business hours (Monday-Friday, 8:00 am to 5:00 pm).

• Onsite restroom facilities.

• Work is to be completed by the End of Period of Performance.

• No work is permitted on weekends or federal holidays without written permission from the Contracting Officer (CO).

• All government-provided property must be returned prior to final invoice payment.

• Removal of all demoed materials from the project site and legal disposal in an approved landfill.

• Repair of wall penetrations where material is removed.

• Install 4 Ton Heat Pump and 15 KW air handler, including new pad, wiring, and electrical disconnect boxes.

• Install a new 7-day programmable thermostat at a location specified by the COR.

• Remove and dispose of the existing furnace, including all components and controls, and repair associated wall penetrations.

Form / Attachment / Pricing Sheet

This document is an "Area Map" that provides geographical context for the opportunity. It displays the general area and highlights specific locations and routes relevant to the opportunity, including the Greenbrier Ranger Station.

• A map displaying terrain and geographical features.
• Labels for various towns and locations such as Huttonsville, Elkwater, Durbin, and Green Bank.
• Road designations (e.g., 219, 250, 66, 28).
• Coordinates for the general area: 38°32′27.75"N, 79°46'40.24"W.
• A legend indicating the location of the Greenbrier Ranger Station.
• A scale bar indicating 10 miles.

This map is crucial for bidders to understand the geographic scope and operational environment of the opportunity. It helps in visualizing the locations of key facilities, potential work sites, and access routes, which can inform logistical planning, resource allocation, and overall bid strategy.

Wage Determination

This document provides the official wage determination for various occupations under the Service Contract Act for the state of West Virginia, specifically for the counties of Greenbrier, Logan, McDowell, Mercer, Mingo, Monroe, Nicholas, Pocahontas, Summers, Webster, and Wyoming. It outlines the minimum hourly wage rates and fringe benefits required for employees performing contract work in these areas.

• Applicable Occupations: The document lists numerous occupational classifications, ranging from administrative and clerical roles to automotive, health, information technology, and transportation occupations.
• Wage Rates: Each listed occupation has a corresponding minimum hourly wage rate. Bidders must ensure their proposed wages meet or exceed these rates.
• Fringe Benefits: The document states that "Fringe Benefits Required Follow the Occupational Listing." Specific fringe benefit details are provided separately, including Health & Welfare rates and paid sick leave provisions under Executive Orders 13706 and 13658.
• Executive Orders: Notes detail the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining requirements for paid sick leave and minimum wage rates.
• Conformance Process: Information is provided on how to request authorization for additional classifications and wage rates if an occupation is not listed in this determination.

This wage determination is critical for bidders to accurately calculate labor costs for their proposals. Failure to comply with the specified wage rates and fringe benefits can lead to bid disqualification or contract non-compliance.