Ground Maintenance Services

Amendment / Modification

• Extends the response due date and time to June 5, 2026, at 1:00 PM CDT.

• Provides answers to vendor questions regarding the scope of work.

• Includes information for a site visit.

• Solicitation response due date and time.

• Scope of work clarifications (reservoir area servicing, tree removal).

• Proposal deadline extended to June 5, 2026.

• Bidders should review the provided Q&A for updated understanding of requirements.

• Date: Tuesday, May 26, 2026, at 9:00 AM.

• Location: El Paso VA Main Campus, 5001 N. Piedras, El Paso, TX 79930.

• Reservoir Area Servicing: The reservoir area (approx. 52,522 SF) is intended to be fully serviced/cleaned, limited to leaf and debris removal, and weed control. Timing of these tasks should align with the PWS.

• Tree Removal Scope: Trees have been removed from the ground but remain on premises and require hauling off. Further clarification will be provided at the site visit.

Form / Attachment / Pricing Sheet

This document is an image file (North Lawn Area.png) that appears to delineate a specific area, likely for a project or site work, related to the El Paso VA Medical Center at 5001 N Piedras St. It may serve as a visual aid for scope definition or site planning.

• The image displays an aerial view of the El Paso VA Medical Center campus.
• A red outline indicates a boundary, likely the project or opportunity area.
• A green highlighted area within the red boundary suggests a specific zone of interest or work.
• Labels identify "Multi Speciality Clinic II" and "El Paso VA Medical Ctr."
• A helipad is also visible on the property.

This visual information is crucial for bidders to understand the physical location and boundaries of the work described in the associated opportunity. It helps in assessing the scope, potential site conditions, and logistical considerations for any proposed work within the delineated area.

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services at the El Paso VA Healthcare System (EPVAHCS). The contractor will be responsible for maintaining the facility grounds in a clean, safe, healthy, and aesthetically pleasing condition.

The scope of work includes comprehensive grounds maintenance services, encompassing:

• Lawn mowing, trimming, and edging
• Lawn aeration and dethatching
• Lawn seeding
• Street and parking lot sweeping
• Leaf and debris removal (including seasonal cleanups)
• Weed control and removal
• Chemical treatments (fertilization and weed control)
• Tree removal and tree/shrub care
• Irrigation system maintenance and repair
• Pest and disease control for lawn areas

Services such as lawn mowing, trimming, edging, street sweeping, and tree removal are "as needed" and will be authorized and invoiced separately. Detailed performance requirements and standards are outlined for each service.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Base year (6/15/2026 - 6/14/2027) with four (4) 1-year option periods.

• Estimated Value: Not explicitly stated, but NAICS code 561730 with a size standard of $9.5 Million is provided.

• Offer Submission Deadline: May 21, 2026, 1:00 PM CDT.

• Technical Questions Deadline: May 18, 2026, 1:00 PM.

• Evaluation Criteria: Best value selection based on Comparative Analysis, considering Technical Capability, Past Performance, and Price.

• Offerors must submit a complete offer, including a Capability Statement (max 3 pages), references, and applicable permits/licenses.

• This acquisition is a total small business set-aside.

• Offerors must be verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) listed in the VA's Vendor Information Pages (VIP) database.

• The solicitation incorporates FAR clauses by reference and includes an addendum to FAR 52.212-1.

• Invoices must be submitted electronically via the Tungsten Network.

• The contract includes options to extend services and the term of the contract.