Grounds Keeping Services Astana, Kazakhstan
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Astana is seeking proposals for Grounds Keeping Services at the Kyz Zhibek 5 residence in Astana, Kazakhstan, under Request for Quotations (RFQ) number 19KZ1026Q0005. The government intends to award a fixed-price contract to the responsible company submitting the lowest priced acceptable offer. Proposals are due by May 18, 2026, at 3:00 PM local Astana time.
Scope of Work
The required services include comprehensive groundskeeping, gardening, and snow removal for the Kyz Zhibek 5 residence. Key deliverables encompass:
- Grounds Maintenance: Lawn mowing, weeding, edging, trimming, turf repair, pruning, leaf and debris removal, watering, fertilizing, and pest/disease control for grass, shrubbery, garden areas, trees, and accessible rooftops.
- Snow Removal: Clearing snow and ice as needed.
- Plans & Personnel: Submission of a detailed Grounds Maintenance Plan within 30 days of award. A designated supervisor must be on-site at all times, and employees are required to wear uniforms and adhere to a strict code of conduct.
- Equipment: The contractor must provide all necessary gardening supplies and equipment (e.g., lawn mowers, snow shovels), while the government will supply water and irrigation equipment.
Contract & Timeline
- Contract Type: Fixed-price per month for standard services.
- Period of Performance: A 12-month base period, with four subsequent 12-month option years.
- Set-Aside: This is an Unrestricted acquisition.
- Response Due: May 18, 2026, 3:00 PM Astana time.
- Published Date: May 5, 2026.
Submission & Evaluation
- Submission Method: Electronically to AstanaGSOProcurement@state.gov. Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format. File size must not exceed 30MB per email; larger submissions require separate emails.
- Required Documents: Offerors must submit SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM Registration.
- Evaluation Criteria: Award will be based on the lowest priced, technically acceptable, responsible contractor. Evaluation includes compliance review, technical acceptability (past performance and experience), and price.
Additional Notes
Proposals must be in English, and incomplete submissions will not be accepted. Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to proposal submission. A site visit is scheduled for May 12, 2026, at 2:00 PM.