Grounds Maintenance Contract for Togus National Cemetery Base + 4 Option Years 36C78626Q50084 -- S208
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, is soliciting proposals for a Grounds Maintenance Contract at Togus National Cemetery in Togus, Maine. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for a single-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The contract includes a base year and four one-year option periods. Proposals are due March 13, 2026, at 8:00 AM EST.
Scope of Work
The contractor will provide comprehensive grounds maintenance services, ensuring the cemetery is maintained with reverence and dignity. Key services include:
- General Grounds Maintenance: Mowing, trimming, edging, and general cleanup throughout the year, with specific procedures for growing and non-growing seasons.
- Turf Maintenance: Fertilization, weed control, aeration, overseeding, and dethatching.
- Headstone & Marker Cleaning: Pressure washing and chemical cleaning of approximately 5,372 headstones and markers twice annually.
- Grave Maintenance: Refilling sunken graves and excavating/backfilling for cremated remains.
- Headstone Realignment: Raising, realigning, and resetting upright headstones and flat markers.
- Snow & Ice Removal: Clearing snow and ice from driveways, walkways, and steps when accumulations reach 1 inch or more.
- Storm Damage Response: 24-hour availability for emergency services with an 8-hour response time.
Contract Details
- Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)
- Period of Performance: Base year (July 1, 2026 - June 30, 2027) plus four (4) one-year option periods.
- Estimated Value: Minimum guaranteed amount of $5,000; maximum aggregate value of $2,000,000 over five ordering periods.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 561730 (Landscaping Services) with a $9.5 Million size standard.
Submission & Evaluation
- Submission Deadline: March 13, 2026, 8:00 AM EST. Quotes must be submitted electronically via email to the Contracting Officer.
- Submission Format: Three separate PDF files: Volume A (Company Information), Volume B (Technical Quote), and Volume C (Pricing).
- Evaluation: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.
- Mandatory Site Visit: February 24, 2026, at 9:00 AM EST. Arrangements must be made in advance.
- Questions Deadline: February 27, 2026, 10:00 AM EST, submitted via email.
- Eligibility: Quoters must be registered in SAM.gov and possess active/current SDVOSB certification from SBA.
Key Attachments & Notes
Bidders should review numerous attachments, including the Statement of Work (SOW), Wage Determinations (ME20260001 and 2015-4009 Rev 32), NCA Turf & Landscape Handbook 3420, NCA Operational Standards and Measures Guidebook, ANSI 300 Pruning Standards, and the Subcontractor Participation Document. These documents provide critical technical specifications, performance standards, and labor cost requirements.