Grounds Maintenance Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16), is conducting market research through this Sources Sought Notice to identify qualified vendors capable of providing Grounds Maintenance Services for the G.V. “Sonny” Montgomery VA Medical Center in Jackson, MS. The purpose is to determine the appropriate acquisition method for a future Firm Fixed-Price contract. Responses are due March 10, 2026, at 2:00 PM Central Time.
Scope of Work
The requirement is for comprehensive grounds maintenance services. Key tasks include:
- Improved Grounds Maintenance: Mowing (approx. 5.01 acres), edging (approx. 12,065 linear feet), daily waste can emptying and grounds policing, and bi-annual pressure washing.
- Vegetation Management: Three fertilizer applications per year, pest identification and control with an approved Integrated Pest Management Plan, monthly/annual trimming and pruning of trees and shrubs, and maintenance of bedding and planted areas.
- Grounds Repair & Enhancement: Removal and replacement of dead trees/shrubs, rock removal, and sodding of barren or damaged areas (approx. 6980 sq ft).
- Irrigation: Survey, repair, maintenance, and new installation of irrigation systems as needed.
- Snow/Ice Removal: Clearing paved areas and walkways (approx. 4469 sq yd sidewalks, 910 sq yd stairs/landings) after accumulations exceeding one inch or within one hour of snowfall.
Performance standards require maintaining grass height between 1-4 inches and ensuring a clean, neat, and professional appearance, adhering to Joint Commission and OSHA standards.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- NAICS Code: 561730 (Landscaping Services)
- Size Standard: $9.5 Million
- PSC Code: S208 (Landscaping/Groundskeeping Services)
- Place of Performance: G.V. “Sonny” Montgomery VA Medical Center, Jackson, MS.
- Period of Performance: Anticipated base year (October 1, 2026 - September 30, 2027) plus four option years.
- Contract Type (Anticipated): Firm Fixed Price.
- Set-Aside: None specified (market research stage, seeking socio-economic information).
- Response Due: March 10, 2026, 2:00 PM Central Time.
- Published: March 3, 2026.
Requested Information
Vendors must provide:
- Company information (name, address, contacts, UEI, employee count, website).
- GSA/FSS or NASA SEWP V contract details, if applicable, and other federal contract information.
- Socio-economic status (SDVOSB, VOSB, 8(a), HUBZone, WOSB, SDB, Small Business, Large Business) and confirmation of small business status under NAICS 561730.
- Documentation of authorization to provide services per the Statement of Work.
- Estimated market research pricing.
Submission & Important Notes
Responses must be emailed to Caleb.Parker@va.gov. This is a Sources Sought Notice only and not a solicitation for bids. Incomplete responses may not be considered. Vendors are responsible for all response costs. Required licenses include Mississippi Landscape Contractor, Mississippi Pesticide Applicator, and Mississippi Irrigation/Sprinkler Contractor.