Grounds Maintenance Service Contract

Solicitation / RFP / RFQ

This solicitation (W51AA1-26-R-A017) is for a Firm Fixed-Price (FFP) services contract for Grounds Maintenance at Tobyhanna Army Depot, PA. The contract will be awarded in accordance with Revolutionary FAR Overhaul (RFO) Part 12, Acquisition of Commercial Products and Commercial Services. The Army Contracting Command (ACC), APG, Tobyhanna Division is issuing the solicitation.

• Groundskeeping and Snow Removal services as detailed in the attached Performance Work Statement (PWS) and its associated attachments (figures and exhibits).

• Services include mowing, fence line trimming, weeding, mulching, grounds maintenance, vegetation control (including green roofs), snow plowing, snow shoveling, and snow disposal.

• Cybersecurity Maturity Model Certification (CMMC) Level 2 Self certification is required at the time of award for all information systems processing, storing, or transmitting Federal Contract Information (FCI) or Controlled Unclassified Information (CUI).

• Contract Type: Firm Fixed-Price (FFP) with Unpriced CLINs. Unpriced CLINs will require a Firm Fixed Price quote approved by the Contracting Officer Representative (COR) prior to work completion.

• Period of Performance: Base Year (10/1/2026 - 9/30/2027) plus four (4) Option Years.

• Estimated Value: Not explicitly stated, but NAICS code 561730 has a size standard of $9,500,000.00.

• Proposal Submission Deadline: June XX, 2026, 02:00 PM Local Time.

• Submission Method: Via email to dean.m.berkovics.civ@army.mil. Late submissions will not be accepted.

• Required Submission Documents: Contractor Proposal, Signed SF1449, Three (3) Past Performance References, and any signed amendments.

• Evaluation Criteria: Award will be based on a Best Value Trade-off process considering Technical, Past Performance, and Price.

• This acquisition is set aside for Small Business.

• Offerors must have an active registration in the System for Award Management (SAM) with no active exclusions and no debt subject to offset.

• Offerors must be found responsible in accordance with RFO Part 9.1.

• A mandatory site visit is scheduled for June XX, 2026, at 10:00 AM EST at Building 20 (Guard Shack/Security).

• Questions must be submitted in writing to dean.m.berkovics.civ@army.mil by June XX, 2026, 5:00 PM EST.

• Offerors are cautioned that award may not necessarily be made to the lowest offered price.

• Minimum offer acceptance period is ninety (90) days.

• Specific insurance requirements are detailed in the document.

• Strict visitor and contractor workforce access and security screening procedures are in place for Tobyhanna Army Depot.

Form / Attachment / Pricing Sheet

This document, Figure 4, displays the "Mulching Areas" for the Tobyhanna Custodial Contract. It serves as a visual aid to identify specific locations requiring mulching.

• Legend: Defines symbols used on the map, including "Mulching Areas," "Buildings," "Pavement Section," "Roadway," and "Parking Area."
• Map Area: Depicts the Tobyhanna Army Depot layout, highlighting specific zones designated for mulching.
• Mulching Area Size: Indicates that the total mulching area is approximately 1,625 Square Yards.
• Specific Locations: Various areas are labeled and shaded to indicate they are "Areas to be mulched," including specific zones like "Memorial to be mulched" and areas encompassing "trees, planters and memorial to be mulched."

This figure is crucial for bidders to understand the physical scope and specific locations where mulching services are required under the Tobyhanna Custodial Contract. It helps in visualizing the extent of the work and planning resources accordingly.

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain High Visibility Areas, Semi-Improved, and Unimproved grounds at Tobyhanna Army Depot (TYAD) in a pristine, professional condition, ensuring safe and uninterrupted access during winter weather events through rapid snow and ice removal. The contract also aims to maintain specialized areas like athletic fields and vegetative roofs according to specific horticultural and structural requirements.

• Exterior Maintenance: Includes grass cutting, vegetative roof maintenance, snow removal, ice mitigation, vegetation cutting, and tree/stump/brush removal across designated secure and unsecure areas.

• High Visibility Areas: Intensive maintenance including mowing, trimming, herbicide application, plant care, seasonal planting, leaf removal, pruning, crack clearing, and litter control.

• Mowing: Approximately 162 acres from April to October, with trash/debris removal prior to mowing and mulch mowing for a uniform appearance.

• Trimming: Around fixed objects, maintaining consistent grass height, with limited herbicide use on perimeter fence lines, sidewalks, and rock beds. Includes repair/replacement of damaged plants.

• Weed Control: Application of herbicides limited to specific areas; requires PA herbicide certificate/license for applicators. Monthly chemical usage reports and product submissions are required.

• Debris Removal: Removal and disposal of natural debris, litter, and trash.

• Mulching: Raking, tilling, and spreading mulch beds, maintaining a maximum of 6 inches of spread mulch. Mulch must be kept away from shrub crowns and buildings.

• Vegetative Roof Maintenance: For approximately 14,000 sq ft per building (Bldg. 11, Wings A, B, C, D), requiring minimum three maintenance visits per growing season (spring, summer, fall) for tasks like weed removal, dead plant removal, replanting, drain clearing, irrigation, and erosion repair.

• Snow and Ice Maintenance: 24/7 on-call capability with a two-hour response time for snow plowing, sweeping, and ice removal. Requires proactive de-icing and clearing of primary and secondary walkways. Specific de-icing products are listed, with approval required for any changes.

• Athletic Fields: Maintenance of softball fields, including weed control and grooming of infields and warning tracks.

• Quality Control Plan (QCP): Contractor must develop procedures to identify, prevent, and ensure non-recurrence of defective services. Submittals to COR within 30 days of option period/task order completion. Issues reported within 4 clock hours, followed by written reports within 2 days.

• Quality Assurance: Government evaluation based on a Quality Assurance Surveillance Plan (QASP).

• Performance Requirements Summary (PRS): Details specific objectives, standards, acceptable quality levels (AQLs), and surveillance methods for various tasks (e.g., grass height between 2.5-3.5 inches for mowing, 100% compliance for weed removal, 75% compliance for trimming, zero deviation for snow/ice response).

• Period of Performance: Not explicitly stated, but contract award date is the notice to proceed.

• Place of Performance: U.S. Army Garrison Tobyhanna Army Depot, PA 18466.

• Contractor Furnished: Personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, mulch, plants, ice melt, brine, fuel, lubricants, and PPE.

• Government Furnished: Police and fire protection, emergency medical services, access to grounds and vegetative rooftops, water, electricity, sewer, and solid waste/recycling removal.

• Personnel: Must possess necessary expertise and skills. Background checks required for base access. Key personnel include Project Manager and Quality Control Manager with specific experience requirements.

• Training: Anti-Terrorism (AT) Level I, OPSEC Level I, and iWATCH training required within specified timeframes.

• Security: Adherence to facility security policies, background checks, and installation access procedures.

• Reporting: Various reports required, including QC/Timeliness analysis, issue notifications, contractor work plans, installation pass logs, background check results, JHA/SDS sheets, certifications, emergency service reports, and comprehensive daily reports.

• Holidays: Work not performed on U.S. federal holidays unless directed. Deadlines falling on holidays are moved to the preceding workday.

• Operating Hours: Contractor support hours are typically 0700-1630, Monday-Friday, with 24/7 on-call for emergencies. Facility operates continuously.

Form / Attachment / Pricing Sheet

This document is a map illustrating "Snow Disposal Areas" for a facility. It identifies areas designated for snow disposal, differentiating between "Existing" and "Potential" locations.

• Legend: Clearly defines the visual representation for "Existing" (orange hatched areas) and "Potential" (yellow hatched areas) snow disposal zones.
• Map: A detailed aerial view of a facility with numerous buildings and infrastructure, overlaid with the designated snow disposal areas.
• CUI Marking: Indicates the document contains Controlled Unclassified Information.
• Date: "Sept 2018" is noted in the bottom right corner, indicating the map's creation or revision date.

This map is crucial for bidders to understand the physical layout and specific locations relevant to snow disposal operations. It helps in assessing the scope of work, logistical challenges, and potential site requirements related to snow management services, if such services are part of the overall opportunity.

Form / Attachment / Pricing Sheet

This document is a map illustrating snow removal responsibility areas for Tobyhanna Army Depot. It defines which entities are responsible for snow shoveling and clearing in different zones.

• Legend: Identifies three categories of snow responsibility: Building Manager (Red), Contractor (Blue), and Contractor/Building Manager (Green).
• Map Areas: Different colored zones on the map indicate the assigned responsibility for snow removal.
• Location: The map pertains to Tobyhanna Army Depot, 11 Hap Arnold Boulevard, Coolbaugh Township, Monroe County, PA 18466.
• Scale: Provided in feet.

This attachment is crucial for bidders responding to opportunities related to snow removal services at Tobyhanna Army Depot. It clearly delineates the specific areas of responsibility, allowing vendors to accurately scope their proposed services, estimate resources, and understand the contractual obligations for snow clearing operations.

Form / Attachment / Pricing Sheet

This document is a map illustrating snow plowing zones and associated maintenance contractors for a facility. It serves as a visual guide for snow removal operations.

• The map displays various buildings and roads within the facility, color-coded to indicate different snow maintenance requirements or zones.
• A legend identifies specific color codes corresponding to:
  • Winter Maintenance (various contractors and DPW priorities)
  • No Maintenance
  • Building
• Road names and designations are labeled on the map.
• An inset map shows a smaller area with similar detail.
• A date stamp "20231031" is present.

This map is crucial for bidders responding to opportunities involving snow plowing or winter maintenance services. It defines the specific areas of responsibility, identifies which contractor or government entity is assigned to each zone, and visually outlines the scope of work for snow removal operations within the facility.

Form / Attachment / Pricing Sheet

This document is a draft "Green Roof Plant List" prepared for the Tobyhanna Army Depot Vegetative Roof. It serves as an attachment to an opportunity record, likely providing specific plant requirements or options for a green roof project.

The document contains a comprehensive list of various plant species suitable for green roofs. Each entry includes:

• A photograph of the plant.
• The plant's common name and scientific name (where applicable).
• A cultivar or variety name (e.g., 'Old Gold', 'Variegata').
• A quantity or number associated with the plant (e.g., (84), (110)).
• Notes indicating if the plant is part of the "Standard Extensive GreenGrid® base plant mix" or an "Alpine mix" and includes quantity planted.

Bidders responding to an opportunity related to the Tobyhanna Army Depot Vegetative Roof should use this document to understand the specific plant types and quantities required or recommended for the project. This list will be critical for developing proposals, estimating costs, and ensuring compliance with the project's horticultural specifications.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed breakdowns of tasks and services related to grounds maintenance and facility maintenance, likely for pricing and capability assessment purposes. It is structured with multiple sheets, each detailing specific service categories and their associated requirements.

• Sheet: 420 Horizontal & 411 Vertical: These sheets outline various Facility Maintenance tasks categorized by DMO (Direct Maintenance Operations) and PMO (Preventative Maintenance Operations) with different priority levels (1, 2, 3). They include columns for "Estimated Labor Hours," "Included level of service," and "Pricing" for up to three distinct capabilities. Specific shops mentioned include Plumbing, Sign Shop, Exterior Electrical, Roads & Grounds, and HVAC, Carpentry, Electronic Equipment Repair, Interior Electrical, Sheet Metal, and Lock Shops.
• Sheet: 404 Grounds Maintenance: This sheet details grounds maintenance tasks, differentiating between "Improved Grounds (High Visibility)," "Semi-Improved Grounds (Common Areas)," and "Unimproved Grounds." It specifies performance standards for tasks like grass cutting, debris removal, and landscaping maintenance, including frequency and grass height requirements. It also provides definitions for "Grounds," "Installation Cantonment Area(s)," "Improved Grounds," "Semi-improved Grounds," and "Unimproved Grounds."

This attachment is crucial for bidders to understand the specific services required, the expected levels of service, and to develop their pricing proposals. The detailed breakdown across different maintenance areas and grounds categories will inform resource allocation, capability development, and cost estimation for responding to the opportunity.

Form / Attachment / Pricing Sheet

This document, Figure 3, depicts specific "Weeding Areas" within the Tobyhanna Custodial Contract scope. It serves as a visual aid to identify locations requiring weeding and tree removal.

• Legend: Defines symbols for "Weeding Area," "Buildings," "Pavement Section," "Roadway," "Parking Area," and "Weeding area is approximately 5,300 SY (Square Yards)."
• Map: Illustrates the layout of Tobyhanna Army Depot, highlighting numerous areas designated for weeding, including specific zones near buildings, along roadways, and around trees.
• Callouts: Text boxes indicate specific tasks such as "Areas to be weeded," "Trees to be weeded," and "Area to be weeded prior to mulching."
• Scale: A graphical scale in feet is provided for spatial reference.

This attachment is crucial for bidders to understand the physical scope and specific locations of landscaping maintenance tasks, particularly weeding and tree removal, required under the Tobyhanna Custodial Contract. It helps in visualizing the extent of work and planning resource allocation.

Form / Attachment / Pricing Sheet

This document, Figure 2, illustrates the areas requiring fence-line trimming as part of the Tobyhanna Custodial Contract. It visually defines the scope of work for shrub and tree trimming along the facility's perimeter fence.

• Map: Depicts the Tobyhanna Army Depot installation, highlighting buildings, pavement sections, roadways, and parking areas.
• Fence Line: A dashed red line indicates the perimeter fence requiring trimming.
• Trimming Areas: Shaded areas denote where shrub and tree trimming is required.
• Linear Feet: Approximately 32,225 linear feet of shrub and tree trimming is specified.
• Note: Trimming is required on both sides of the fence line, extending 5 feet. Actual trimming may be adjusted based on COR approval due to site conditions.

This attachment provides critical visual information for bidders to understand the physical extent and location of the fence-line trimming services required. It helps in estimating the labor, equipment, and time needed for this specific task within the overall custodial contract.

Form / Attachment / Pricing Sheet

This document, Figure 1, titled "Tobyhanna Custodial Contract: Mowing Operations," is a map illustrating the areas requiring mowing services at the Tobyhanna Army Depot. It serves as a visual guide for potential bidders to understand the scope and location of the mowing requirements.

• Legend: Defines color-coding and patterns used on the map to represent different types of areas (e.g., Pavement Section Roadway, Parking Area, High Visibility Areas, Semi Improved Grounds, Fire Breaks & Unimproved Grounds I & II).
• Mowing Frequency: Specifies the required mowing frequency for each area type (Bi-Weekly for High Visibility Areas, Once a Month for Semi Improved Grounds, Once a Year for Fire Breaks & Unimproved Grounds I, and Twice a Year for Fire Breaks & Unimproved Grounds II).
• Total Acres: Indicates the approximate total acreage to be mowed is 162 acres.
• Map Areas: Visually depicts the various zones across the Tobyhanna Army Depot that fall under different mowing categories.

This map is crucial for bidders to:

• Accurately estimate the labor, equipment, and time needed for mowing operations.
• Understand the geographical layout of the work areas.
• Identify specific zones with different service frequency requirements, which will impact resource allocation and scheduling.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, providing the minimum wage rates and fringe benefits required for various occupations in Pennsylvania. It serves as a reference for contractors to ensure compliance with labor laws when performing federal contracts.

• Occupational Listings: Details specific job titles (e.g., Accounting Clerk, Automotive Worker, Nurse Assistant) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare rates and paid holidays.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), detailing their applicability and requirements for federal contractors.
• Conformance Process: Explains the procedure for requesting authorization of additional classifications and wage rates if an occupation is not listed in the determination.

Bidders must review this document to understand the minimum labor costs associated with performing the contract. The wage rates and fringe benefits listed here will directly impact the labor costs included in their proposals. Failure to comply with these requirements can lead to penalties. Bidders should pay close attention to the specific rates for occupations relevant to the services being procured and any applicable executive order provisions.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the Tobyhanna Army Depot Grounds Maintenance Services contract. Its purpose is to outline the procedures the government will use to monitor the contractor's performance against the standards set in the Performance Work Statement (PWS).

• Vision: To monitor the Tobyhanna Army Depot Grounds Maintenance Services contract.
• Mission: To ensure grounds, facilities, and access routes are maintained in a pristine, professional, and safe condition.
• Purpose: To establish procedures for determining if contractor performance meets contract standards, including what will be monitored, how, by whom, and how results will be documented.
• Authority: Based on FAR Part 46, Inspection of Services.
• Roles & Responsibilities: Defines roles for the Contracting Officer (KO), Contracting Officer's Representative (COR), Project Manager (PM), and Quality Control Manager (QCM).
• Performance Requirements Summary (PRS): Details specific performance objectives, standards, acceptable quality levels (AQL), and methods of surveillance for various tasks (e.g., mowing, weed control, trimming, snow removal, ice pre-treatment, roof maintenance, tree removal).
• Performance Rating Criteria: Outlines ratings from 'Excellent' to 'Unsatisfactory' based on performance against requirements and problem resolution.

This QASP provides critical insight into how the government will measure and evaluate the contractor's performance. Bidders should review the Performance Requirements Summary (PRS) and Performance Rating Criteria to understand the specific standards, metrics, and quality expectations for the grounds maintenance services. This will help in developing a compliant and competitive proposal and in understanding the ongoing performance expectations if awarded the contract.