Grounds Maintenance Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify qualified contractors for Grounds Maintenance Services at the El Paso, TX VA Clinic. This opportunity seeks to ensure a clean, safe, and aesthetically pleasing environment. Responses are due by April 8, 2026.
Scope of Work
The contractor shall provide all labor, materials, equipment, supervision, and management necessary for comprehensive grounds maintenance. Key services include:
- Lawn mowing, trimming, edging, aeration, dethatching, and seeding.
- Street and parking lot sweeping.
- Leaf and debris removal.
- Weed control and removal.
- Chemical treatments (fertilization, weed control).
- One-time tree removal and ongoing tree/shrub care (pruning, fertilization, pest monitoring).
- Irrigation system maintenance and repair.
- Pest and disease control for lawn areas.
Services must adhere to accepted industry standards, federal, state, and local environmental and safety regulations. A Quality Control Plan (QCP) is required within 30 days of award.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Duration: Base year (May 11, 2026 – May 10, 2027) with four option years, extending through May 11, 2031.
- Set-Aside: None specified.
- Response Due: April 8, 2026, by 6:00 PM ET.
- Published: March 25, 2026.
- Place of Performance: El Paso VA Clinic, 5001 N. Piedras St., El Paso, TX 79936.
Evaluation
This is a Sources Sought notice for planning purposes. Responses will be used to determine market capabilities and potential small business participation.
Additional Notes
Contractors are responsible for all damages and must repair/replace at their own expense. Immediate reporting of accidents, injuries, or property damage to the Contracting Officer's Representative (COR) is mandatory. The contractor must be licensed, insured, and bonded. Work must not disrupt facility operations, and a site-specific safety plan is required. Environmental compliance, including proper waste disposal and chemical handling, is essential. Invoices require COR approval prior to submission.